CIS-A2K/Work plan July 2014 - June 2015/Budget

Introduction

Please See this google spreadsheet which gives a micro level picture of the Budget against each of the planned activity. Based on this spreadsheet, we have presented below some tables that gives a picture of the overall budget from a programmatic angle and also from the expenditure item wise. We have also given the projected budget for the last 12 months, i.e. the period July 2013-June 2014 for a comparative analysis.

Budget as per Program Activities

Sl. No.	Budget Item	FDC (INR)	FDC (US$)	Other Sources and in kind support (INR)	Other Sources and in kind support (US$)
1	Language Area Plans
1.1	Bangla	Rs. 1,074,000.00	17,378.19086	Rs. 350,000.00	5,663.28380
1.2	Hindi	Rs. 1,024,000.00	16,569.15031	Rs. 100,000.00	1,618.08109
1.3	Kannada	Rs. 1,049,000.00	16,973.67	Rs. 531,600.00	8,601.72
1.4	Konkani	Rs. 916,500.00	14,829.71	Rs. 231,600.00	3,747.48
1.5	Marathi	Rs. 906,500.00	14,667.91	Rs. 231,600.00	3,747.48
1.6	Odia	Rs. 1,044,240.00	16,896.65	Rs. 431,600.00	6,983.64
1.7	Telugu	Rs. 1,047,840.00	16,954.90	Rs. 631,600.00	10,219.80
	Sub-Total	Rs. 4,964,080.00	80,322.84	Rs. 2,058,000.00	33,300.11
2	Community Strengthening Initiatives
2.1	Nurturing Mediawiki & Tech Talent	Rs. 1,042,840.00	16,874.00	Rs. 40,800.00	660.18
2.2	Train The Trainer	Rs. 741,000.00	11,989.98	Rs. 140,800.00	2,278.26
2.3	Wiki Data India Marathon	Rs. 988,000.00	15,986.64112	Rs. 100,000.00	1,618.08109
	Sub-Total	Rs. 1,783,840.00	28,863.98	Rs. 181,600.00	2,938.44
3	Stand Alone Wikimedia Projects
3.1	Med GLAM Project at Calicut Medical College	Rs. 180,000.00	2,912.55	Rs. 20,000.00	323.62
3.2	Wiki Loves Public Art (India)	Rs. 230,000.00	3,721.59	Rs. 0.00	0.00000
3.3	100 Books on Gujarati Wikisource	Rs. 302,000.00	4,886.60488	Rs. 770,000.00	12,459.22436
3.4	Urdu WEP at MANUU	Rs. 482,000.00	7,799.15	Rs. 150,800.00	2,440.07
3.5	Odia Wikisource as OER	Rs. 392,120.00	6,344.82	Rs. 190,800.00	3,087.30
3.6	Making Tulu Wikipedia Live	Rs. 518,000.00	8,381.66	Rs. 200,000.00	3,236.16
3.7	Making Santali Wikipedia Live	Rs. 247,560.00	4,005.72	Rs. 275,000.00	4,449.72
3.8	Telugu Wiki Bus	Rs. 186,000.00	3,009.63082	Rs. 970,000.00	15,695.38653
	Sub-Total	Rs. 2,049,680.00	33,165.48	Rs. 836,600.00	13,536.87
4	Creating Movement Resources	Rs. 853,460.00	13,809.67	Rs. 1,400,000.00	22,653.14
5	Publicity, Research & Documentation	Rs. 431,620.00	6,983.96	Rs. 81,600.00	1,320.35
6	General Support and Service to the Movement	Rs. 345,120.00	5,584.32	Rs. 81,600.00	1,320.35
7	Other Expenses
	Staff Hosting costs	Rs. 0.00	0.00	Rs. 960,000.00	15,533.58
	Program Advisory	Rs. 528,000.00	8,543.47	Rs. 204,000.00	3,300.89
	CIS-A2K Core Team Equipment	Rs. 340,000.00	5,501.47569	Rs. 0.00	0.00000
	Sub-Total	Rs. 528,000.00	8,543.47	Rs. 1,164,000.00	18,834.46
	Total before Institutional Development	Rs. 10,955,800.00	177,273.73	Rs. 5,803,400.00	93,903.72
8	Institutional Development (10%)	Rs. 1,095,580.00	17,727.37	Rs. 0.00	0.00000
	TOTAL BUDGET	Rs. 12,051,380.00	195,001.10	Rs. 5,803,400.00	93,903.72

This budget is an assimilation of all the independent budgets, which are closely mapped on to the programmatic/implementation plan. We have provided links to each of the programmatic activity's budget so it can be correlated as to why we are spending a certain amount on a certain activity. We believe that this will give mission level transparency to our work and provide a clear structure of accountability to the movement and the community.
The other sources contribution against budget item 7 will be met internally by CIS along with some of the staff costs. Except for this, CIS-A2K will put concerted efforts to mobilize and raise significant money and in-kind support from other sources. This is unprecedented in the Indian Wikimedia movement context.

Budget as per Expenditure Heads

Sl. No.	Expenditure Item	FDC (INR)	FDC (US$)	Other Sources & in kind support (INR)	Other Sources & in kind support (US$)
1	Staff Expenses
1.1	Program Director	1,440,000.00	23,300.37	816,000.00	13,203.54
1.2	Program Manager	960,000.00	15,533.58	0.00	0.00000
1.3	Program Officer	825,600.00	13,358.88	0.00	0.00000
1.4	Program Officer	705,600.00	11,417.18	0.00	0.00000
1.5	Program Officer	385,000.00	6,229.61	0.00	0.00000
1.6	Program Officer	385,000.00	6,229.61	0.00	0.0000
	Subtotal	4,701,200.00	76,069.23	816,000.00	13,203.54
2	Staff travel & stay	1,180,000.00	19,093.36	750,000.00	12,135.61
3	Volunteer Support	1,795,000.00	29,044.56	375,000.00	6,067.80
4	Events/Worskhops/Meetups	1,145,000.00	18,527.03	1,070,000.00	17,313.47
5	Equipment/Permissions/Licenses	0.00	0.00000	500,000.00	8,090.40543
6	Digitization	125,000.00	2,022.60	150,000.00	2,427.12
7	Consultant(Resource Person/Program Assistant/Intern)	550,000.00	8,899.45	0.00	0.00
8	Consumables/Printing/Stationary/Swag	610,000.00	9,870.29	460,000.00	7,443.17
9	Miscellaneous	221,600.00	3,585.67	0.00	0.00000
10	Design/Documentation/Research	100,000.00	1,618.08	1,100,000.00	17,798.89
11	Other Expenses
11.1	Staff Hosting Costs	0.00	0.00	960,000.00	15,533.58
11.2	Program Advisory	528,000.00	8,543.47	204,000.00	3,300.89
11.3	CIS-A2K Core Team Equipment	340,000.00	5,501.47569	0.00	0.00000
	Subtotal	6,254,600.00	101,204.50	5,069,000.00	82,020.53
	Total before Institutional Development	10,955,800.00	177,273.73	5,885,000.00	95,224.07
12	Institutional Development (10%)	1,095,580.00	17,727.37	0.00	0.00000
	Total	12,051,380.00	195,001.10	5,885,000.00	95,224.07

We have also shared the projected expenditure for WMF activities for July 2013 to June 2014, in the below table. It is useful to compare the proposed budget with the earlier 12 months budget. One can notice that there is a negative growth of 2% year on year growth in the budgets. The staff costs and team travel costs are more or less similar. However, the quantum of work proposed is significantly higher than last year. We are able to propose this increase because of two reasons. First, we are looking at raising significant other sources and in-kind support for the movement. Secondly, the per person productivity levels of each of the CIS-A2K team members have gone up. We will continue to improve upon this.

WMF grant budget July 2013-June 2014

Sl no.		FDC (INR)	FDC (US$)
1	Staff Expenses
1.1	Programme Director (@ 2,00,000/month x 12 months)	2,400,000.00	38,880.00
1.2	Programme Managers 2nos ( 1,17,000/month x 12 months and 1,44,000/month x 12 months)	3,132,000.00	50,738.40
1.3	Programme Officers: 2 nos (@ 58,800/month x 12 months, @ 58,800/month x 6 months and @ 68,800/month x 6 months)	1,824,000.00	29,548.80
1.4	Adviser (@ 44,000/month x 12 months)	528,000.00	8,553.60
1.5	Benefits – All (@7,000/month x 12 months)	82,500.00	1,336.50
	Subtotal	7,966,500.00	129,057.30
2	Administrative Expenses
2.1	Rent (52030/month x 12 months)	624,360.00	10,114.63
2.2	Janitorial (3025/month x 12 months)	36,300.00	588.06
2.3	Utilities (8250/month x 12 months)	99,000.00	1,603.80
2.4	Telephone (6875/month x 12 months)	82,500.00	1,336.50
2.5	Office pantry(5000/month x 12 months )	60,000.00	972.00
	Subtotal	902,160.00	14,614.99
3	Programme related Travel and Stay
3.1	International travel	900,000.00	14,580.00
3.2	Domestic travel A2K Team (121000/month x 12 months)	1,452,000.00	23,522.40
3.3	Travel support to Wikimedia India Community and Chapter	700,000.00	11,340.00
	Subtotal	3,052,000.00	49,442.40
4	Programme Expenses
4.1	Printed materials (55000/month x 12 months)	660,000.00	10,692.00
4.2	Design, Creative (@s.55000/month x 12 months)	660,000.00	10,692.00
4.3	Volunteer development (@50000/month x 12 months)	600,000.00	9,720.00
4.4	Postage & Mailing (@2750/month x 12 months)	33,000.00	534.60
4.5	Office supplies (@8250/month x 12 months)	99,000.00	1,603.80
4.6	Priority Language Area Development (@500000 per language x 5 languages)	2,500,000.00	40,500.00
4.7	Awareness Building and Communications for Indian Wikimedia Projects	840,000.00	13,608.00
	Subtotal	5,392,000.00	87,350.40
	Total before fees	17,312,660.00	280,465.09
5	Admin fee to CIS	750,000.00	12,150.00
6	Program fee to CIS for Research	750,000.00	12,150.00
	Total	18,812,660.00	304,765.09