ESEAP Strategy Summit 2025/Program

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Overview

The ESEAP Strategy Summit is a three-day workshop for Wikimedians in the ESEAP region to discuss topics related to the Movement Strategy and the ESEAP Hub.

The ESEAP Strategy Summit does not have program submissions, unlike the related biennial ESEAP Conference. Instead, discussion topics and work will be focused on general objectives, namely the discussion of the ESEAP region, the ESEAP Hub, Movement Strategy, the Theory of Change, and others. The program was developed by the ESEAP Preparatory Council in collaboration with the Summit's Programme team. A facilitator will assist attendees in ensuring maximal participation between everyone involved.

Objectives

The general objectives of the summit is as follows:

• Provide an avenue for follow-up and status review of the current ESEAP Region's strategic direction based on the previous Summits' conversations.
• Create open and engaging community discussions and nurture future cross-cultural collaborations among countries in the ESEAP Region.
• Become a venue for community members to have a conversation with some of the members of Movement Strategy Working Groups so they could guide participants on matters or concerns that surfaced in their working group conversations in general and scoping documents in particular. This includes but is not limited to, providing clarifications, giving sample future scenarios, and sharing their work experience in their designated working groups.
• Develop a support structure for Wikimedia communities and volunteers in terms of organizing, volunteer engagement, and technical challenges.

Pre-Summit meetings

There will be two online meetings held before the Strategy Summit in Manila. These meetings will help shape the discussions to be held at the Summit, while also enabling participation from the greater community. Attendees are highly encouraged to join the online meetings, as these will be used as a venue to provide explanations and gather opinions.

• The first meeting will be held on April 27, and will be used to discuss the governance systems proposed by the ESEAP Preparatory Council. You can find more details and register for the meeting on its event page.
• The exact date for the second meeting is still to be decided, but it will be held around two weeks before the Summit.

Timetable

The Manila Bay Kitchen is located at the ground floor. Ballrooms 3 and 4 are located at the 7th floor of the Sheraton Manila Bay Hotel, to the right of the elevators. Signs at the elevator room will direct you to the ballrooms where the Summit will be held.

Day 0 (May 22, Thursday)

Arrival day for attendees. Meals are at your own expense.

Day 1 (May 23, Friday)

Time	Activities		Room
08:00 – 08:30	Breakfast		Manila Bay Kitchen
08:30 – 09:00
09:00 – 09:30	Opening Session		Ballroom 3 & 4
09:30 – 10:00	HUB, Action! 🎬 Designing Governance and Strategy Together Part 1
10:00 – 10:30
10:30 – 11:00
11:00 – 11:30
11:30 – 12:00
12:00 – 12:30	Lunch/Friday Prayer
12:30 – 13:00
13:00 – 13:30
13:30 – 14:00
14:00 – 14:30	HUB, Action! 🎬 Designing Governance and Strategy Together Part 2		Ballroom 3 or 4 (TBD)
14:30 – 15:00
15:00 – 15:30	Coffee Break		Meeting Room Area
15:30 – 16:00	Finalizing: The Governance System	Landscaping Global and ESEAP Regulatory Trends for Advocacy	Ballroom 3 or 4 (TBD)
16:00 – 16:30
16:30 – 17:00	Affiliate Health Criteria
17:00 – 17:30
17:30 – 18:00	Photo sessions		Hotel
18:00 – 18:30	Dinner		Ballroom 3 & 4
18:30 – 19:00
19:00 – 19:30
19:30 – 20:00
20:00 – 20:30
20:30 – 21:00

Day 2 (May 24, Saturday)

Time	Activities		Room
08:00 – 08:30	Breakfast		Manila Bay Kitchen
08:30 – 09:00
09:00 – 09:30	Connecting and Collaborating between Affiliates and Countries		Ballroom 3 & 4
09:30 – 10:00
10:00 – 10:30	Open Mic for Cross-border Collaboration
10:30 – 10:45
10:45 - 11:00
11:00 – 11:30	Strategic Tactics for Building External Partnerships
11:30 – 12:00
12:00 – 12:30	Lunch
12:30 – 13:00
13:00 – 13:30	CEE Hub: Exchange and Learnings
13:30 – 14:00
14:00 – 14:30	Global Trends Workshop
14:30 – 15:00
15:00 – 15:30	Coffee Break		Ballrooms and Foyer
15:30 – 16:00	ESEAP Community Skills Mapping	Field building - from conceptualisation to actualisation (a pilot initiative)	Ballroom 3 & 4
16:00 – 16:30
16:30 – 17:00
17:00 – 17:30	Break		Rooms
17:30 – 18:00
18:00 – 18:30	Dinner		(TBD)
18:30 – 19:00
19:00 – 19:30
19:30 – 20:00
20:00 – 20:30
20:30 – 21:00

Day 3 (May 25, Sunday)

Time	Activities		Room
08:00 – 08:30	Breakfast		Manila Bay Kitchen
08:30 – 09:00
09:00 – 09:30	GLAM-Wiki Meetup	Collective advocacy actions in ESEAP	Ballroom 3 & 4
09:30 – 10:00
10:00 – 10:45	Global Resource Distribution Committee Update
10:45 – 11:00	Move into Future Conference(s)
11:00 – 11:25
11:25 – 12:00	Closing Session
12:00 – 12:30	Lunch
12:30 – 13:00
13:00 – 13:30	Travel to National Museum		National Museum
13:30 – 14:00	National Museum Tour
14:00 – 14:30
14:30 – 15:00
15:00 – 15:30
15:30 – 16:00
16:00 – 16:30
16:30 – 17:00
17:00 – 17:30
17:30 – 18:00
18:00 – 18:30
18:30 – 19:00
19:00 – 19:30	Dinner (for excursion attendees)		Sky Deck View Bar, The Bayleaf
19:30 – 20:00
20:00 – 20:30
20:30 – 21:00

Departure day (May 26, Monday)

Departure day for attendees. Meals are at your own expense.

Sunday excursion

The core organizing team will be providing a National Museum tour on Sunday, after the closing ceremony and lunch. Attendees are expected to prepare to leave the hotel by 13:00.

Attendees will tour the National Museum of Anthropology and the National Museum of Natural History. At 18:00, attendees will be picked up from the museum grounds and brought to Intramuros, the walled district of Manila and the original Spanish settlement in the area established in the 16th century. At 19:00, dinner will be held at the Sky Deck View Bar of The Bayleaf, a restaurant within Intramuros. After the dinner, attendees will be brought back to the hotel.

Museum guidelines

Large objects, backpacks, and water bottles are restricted by the National Museum. These must be deposited at the National Museum entrances before entering the museum. When depositing an item, you will be given a card with a number; please keep this card safe as it will be required to claim your items when exiting the museum.