Grants:APG/Funds Dissemination Committee/Members/2013-2014 round1/Deliberations

FDC Deliberations

Dates: Nov 17-Nov 21 (Sunday-Thursday), 2013
Location: San Francisco
Note that this schedule may change as needed to accomodate the FDC and will be modified as needed.

Board representatives to the FDC:
- Patricio Lorente
- Bishakha Datta
FDC members
- 9 members
FDC staff
- Katy Love (facilitation, staff assessments, charts, notes)
- Winifred Olliff (staff assessments, charts, notes)
- Jessie Wild (Grantmaking team; financial analysis, charts, notes)
- Anasuya Sengupta (facilitation, staff assessments, charts, notes)
WMF staff (throughout or for specific parts)
- Adele Vrana (Grantmaking team; program logistics)
- Garfield Byrd (Finance; throughout)
- Stephen LaPorte (Legal; Sunday morning only)
- Sue Gardner (ED; Sunday morning only)
- Frank Schulenburg (Program design and evaluation; Sunday afternoon, Thursday morning)
- Asaf Bartov (Project & Events Grants; Sunday afternoon only)

10am Welcome, introductions: Anasuya
- Welcome and introduction of "new" participants
- Logistical issues including IT network
- Ground rules

Announcement to be made after meeting

11:00am Issues of Conflict of Interest, supported by Stephen, Led by Chair 30 min

11:30am Conversation with Sue (update on transition, reflections on the FDC, etc)

12pm Lunch, information from Board, joined by Frank, Garfield, Asaf, Jessie (and Sue and Stephen depart after lunch)

12:50 agree on proposal review process, including order of proposals: Chair
- Total budget available for Round 1 after reservations from total year budget for round 2, mean total from first allocation: Jessie (5 mins)
- Decide on order of proposal in deliberations
- Decide on facilitation of deliberation, timekeeping
- Decide on schedule per deliberation

1:30pm Review Finance, Program & Grant history report: Frank, Asaf
- Program review at high level: Frank 60 min
- Grants compliance review: Asaf 30 min

3pm General session ends, time for special meetings
- 15 minutes short get together for new and old functionaries and staff to check transfer and expectations (and support)
- 45 minutes Notes of meeting and preparation of recommendation before Tue afternoon session. Old and new Secretary, Katy, Winifred and others according to interest

10am-11:30: (to be finalized on Wednesday)
- How to provide more feedback to entities on their proposals
- WMF proposal to the FDC in Round 2
11:30am: Evaluation & impact conversation with Grantmaking & Program teams
Afternoon/evening: departure