GLAM Macedonia User Group/Reports/Financial 2018

Annual report of spending for GLAM Macedonia, for the year 2018:

GLAM

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No. Item Description Unit No. of units Amount per unit Total amount Currency Spent so far Notes
Wikipedian in Residence
1 Wikipedian in Residence month 6 500 3.000 EUR 3.000 EUR

Education

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No. Item Description Unit No. of units Amount per unit Total amount Currency Spent so far Notes
Wiki Clubs
1 Awards awards for the members of the Wiki Clubs n.a. n.a. n.a. 257 EUR 257 Includes expenses for mugs, pens, notebooks, wireless mouses and other minor awards.
2 Local travel and refreshment for volunteers expenses for local travel and refreshments n.a. n.a. n.a. 270 EUR 135 Expenses for local travel and refreshment for volunteers involved in Wiki Clubs as educators.
3 Certificates certificates for the participants of the Wiki Clubs item 100 0.25 25 EUR 25 EUR
Teachers' conferences
1 Printed materials unit 1 136 136 EUR 136 Expenses for programme sheets, logos, stickers, notebooks, pens.
2 Hall rent unit 1 100 100 EUR 100
3 Coffee breaks n.a. 1 250 250 EUR 250
4 Transportation n.a. 1 20 20 EUR 20
5 Promotion before the event n.a. 1 26 26 EUR
6 Booklets Booklets: How to use Wikipedia as a teaching tool item 300 0,73 220 EUR 220 EUR The booklets are for both conferences. They were purchased all at once.
7 Conference for teachers n.a. 1 532 532 EUR 532 By approved request, spent for other expenses (Central Registry and bank account fee, local travel and refreshment for new Wiki Clubs, Post office fee for sending awards for students, Office supplies, Travel for volunteers in Ohrid for Wiki conference for teachers)
Wiki Camp
1 Bus transport n.a. n.a. n.a. 620 EUR 620
2 Accommodation n.a. n.a. n.a. 2225 EUR 2225 EUR
3 Awards n.a. n.a. n.a. 250 EUR 250
4 Web site n.a. n.a. n.a. 100 EUR 100
5 Transportation for the volunteers n.a. n.a. n.a. 50 EUR 50
6 Logistic for expedition n.a. n.a. n.a. 50 EUR 50
7 Certificates n.a. n.a. n.a. 19 EUR 19
8 T-shirts T-shirts for the participants of Wiki Clubs and Wiki Camps. item 100 2.87 287 EUR 287 EUR T-shirts with printed logo. T-shirts for participants in the Wiki Clubs and Wiki Camp. They were purchased as total number of 100 because on that way we get a big discount (otherwise one T-shirt with logo is 10 EUR).

Community

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No. Item Description Unit No. of units Amount per unit Total amount Currency Spent so far Notes
Community activities
1 Members'meetings month 12 30 360 EUR 360 EUR Expenses for regular meetings of the members on monthly level, in order to maintain the ongoing projects and to plan the future events.
2 Assembly meeting annual 1 200 200 EUR 200 EUR Expenses for organizing an assembly for the members.

Administration and promotion

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No. Item Description Unit No. of units Amount per unit Total amount Currency Spent so far Notes
Administration
1 Notary and Central Registry annual n.a. n.a. 32 EUR 32 EUR Notary and Central Registry fees for annual statement. Extra sum spent from one conference for teachers
2 Bookkeeper month 12 50 600 EUR 600 EUR The projected amount is the minimal amount of bookkeeper's fees in the Republic of Macedonia.
3 Bank account month 12 5.41 65 EUR 65 EUR Fees charged by the bank to maintain the account and execute transactions. Extra sum spent from one conference for teachers
4 Telephone service month 12 10 120 EUR 120 EUR Telephone costs.
5 Webpage annual 1 150 150 EUR 150 EUR Expenses for starting and maintaining a web page and a blog.
Office Maintenance
1 Office supplies n.a. n.a. n.a. 40 EUR 40 EUR Paper, clips, transparent files, stickers, etc. Extra sum spent from one conference for teachers
2 Printer item 1 75 75 EUR 75 EUR
3 Digital camera item 1 366 366 EUR 366 EUR
4 IT set set 1 50 50 EUR 50 EUR IT set: used monitor, keyboard, mouse and wi-fi USB connector for Wiki Club
Promotion
1 Flyers item 1000 0,1 100 EUR 100 EUR Flyers for Wiki Clubs
2 Business cards item 200 0,096 19 EUR 19 EUR Business cards for four active members and Board members of GLAM Macedonia. 50 business cards per person
3 Exhibition stand with flyer holder item 1 230 230 EUR 230 EUR

Summary table

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No. Item Total amount Spent so far Note
1 GLAM 3000 EUR 3000 EUR Wikipedian in Residence
2 Education 5,437 EUR 5,437 EUR Wiki Clubs, Teachers' conferences and Wiki Camp
3 Community 560 EUR 560 EUR Members' meeting, assembly meeting
4 Administration and promotion 1,847 EUR 1,847 EUR Administration, office maintenance, and promotion
subtotal 10,844 EUR 10,844 EUR
5 contingency fee 156 EUR 0 EUR
Total 11.000 EUR 10,844 EUR

Notes

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