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Grants:APG/Proposals/2012-2013 round1/Wikimedia Israel/Progress report form/Q1

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Purpose of the report

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This form is for organizations receiving Annual Plan Grants to report on their results to date. For progress reports, the time period for this report will the first 6 months of each grant (e.g. 1 January - 30 June of the current year). For impact reports, the time period for this report will be the full 12 months of this grant, including the period already reported on in the progress report (e.g. 1 January - 31 December of the current year). This form includes four sections, addressing global metrics, program stories, financial information, and compliance. Please contact APG/FDC staff if you have questions about this form, or concerns submitting it by the deadline. After submitting the form, organizations will also meet with APG staff to discuss their progress.

Global metrics overview - all programs

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We are trying to understand the overall outcomes of the work being funded across our grantees' programs. Please use the table below to let us know how your programs contributed to the Global Metrics. We understand not all Global Metrics will be relevant for all programs, so feel free to put "0" where necessary. For each program include the following table and

  1. Next to each required metric, list the outcome achieved for all of your programs included in your proposal.
  2. Where necessary, explain the context behind your outcome.
  3. In addition to the Global Metrics as measures of success for your programs, there is another table format in which you may report on any OTHER relevant measures of your programs success

For more information and a sample, see Global Metrics.

Overall

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Metric Achieved outcome Explanation
1. # of active editors involved
2. # of new editors
3. # of individuals involved
4. # of new images/media added to Wikimedia articles/pages
5. # of articles added or improved on Wikimedia projects
6. Absolute value of bytes added to or deleted from Wikimedia projects


Telling your program stories - all programs

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Please tell the story of each of your programs included in your proposal. This is your chance to tell your story by using any additional metrics (beyond global metrics) that are relevant to your context, beyond the global metrics above. You should be reporting against the targets you set at the beginning of the year throughout the year. We have provided a template here below for you to report against your targets, but you are welcome to include this information in another way. Also, if you decided not to do a program that was included in your proposal or added a program not in the proposal, please explain this change. More resources for storytelling are at the end of this form. Here are some ways to tell your story.

  • We encourage you to share your successes and failures and what you are learning. Please also share why are these successes, failures, or learnings are important in your context. Reference learning patterns or other documentation.
  • Make clear connections between your offline activities and online results, as applicable. For example, explain how your education program activities is leading to quality content on Wikipedia.
  • We encourage you to tell your story in different ways by using videos, sound files, images (photos and infographics, e.g.), compelling quotes, and by linking directly to work you produce. You may highlight outcomes, learning, or metrics this way.
  • We encourage you to continue using dashboards, progress bars, and scorecards that you have used to illustrate your progress in the past, and to report consistently over time.
  • You are welcome to use the table below to report on any metrics or measures relevant to your program. These may or may not include the global metrics you put in the overview section above. You can also share your progress in another way if you do not find a table like this useful.
Target Last year (if applicable) Progress (at end of Q2) End of year (projected or actual) Comments
Example Example Example Example Example

Revenues received during this period (6 month for progress report, 12 months for impact report)

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Please use the exchange rate in your APG proposal.

Table 2 Please report all spending in the currency of your grant unless US$ is requested.

  • Please also include any in-kind contributions or resources that you have received in this revenues table. This might include donated office space, services, prizes, food, etc. If you are to provide a monetary equivalent (e.g. $500 for food from Organization X for service Y), please include it in this table. Otherwise, please highlight the contribution, as well as the name of the partner, in the notes section.
Revenue source Currency Anticipated Q1 Q2 Q3 Q4 Cumulative Anticipated ($US)* Cumulative ($US)* Explanation of variances from plan
A B C D E F G H I J K

* Provide estimates in US Dollars


Spending during this period (6 month for progress report, 12 months for impact report)

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Please use the exchange rate in your APG proposal.

Table 3 Please report all spending in the currency of your grant unless US$ is requested.

(The "budgeted" amount is the total planned for the year as submitted in your proposal form or your revised plan, and the "cumulative" column refers to the total spent to date this year. The "percentage spent to date" is the ratio of the cumulative amount spent over the budgeted amount.)
Expense Currency Budgeted Q1 Q2 Q3 Q4 Cumulative Budgeted ($US)* Cumulative ($US)* Percentage spent to date Explanation of variances from plan
A B C D E F G H I J J2 K
TOTAL B C D E F G H I J J2 N/A

* Provide estimates in US Dollars


Compliance

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Is your organization compliant with the terms outlined in the grant agreement?

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As required in the grant agreement, please report any deviations from your grant proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.

Are you in compliance with all applicable laws and regulations as outlined in the grant agreement? Please answer "Yes" or "No".

Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Grant funds as outlined in the grant agreement? Please answer "Yes" or "No".

Signature

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Once complete, please sign below with the usual four tildes.

Resources

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Resources to plan for measurement

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Resources for storytelling

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Basic entity information

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Table 1

Organization information Legal name of organization ויקימדיה ישראל (ע"ר)
organization's fiscal year (mm/dd–mm/dd) 01/01–12/31
12 month timeframe* of funds currently requested (mm/dd/yy–mm/dd/yy) 01/01/2013–12/31/2013
Contact information (primary) Primary contact name Dorit Shafir Dyamant
Primary contact position in organization Executive Director
Primary contact username Dorit Shafir Dyamant
Primary contact email dorit wikimedia.org.il
Contact information (secondary) Secondary contact name Itzik Edri
Secondary contact position in organization Chairman
Secondary contact username Itzike
Secondary contact email itzik wikimedia.org.il

*Timeframe should ideally be for a 12 month period that begins after the FDC decision.

Overview of this quarter

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The purpose of this section is to provide a brief overview of this report. Please use no more than 1-2 paragraphs to address the questions outlined below. You will have an opportunity to address these questions in detail elsewhere in this report.

CHANGES: Please describe how you changed your plans and budget based on the FDC allocation approved by the Board in December 2012, and your rationale for these changes. You can then use the changed plans and budget as the basis on which to report back on the first quarter.

  • During the past quarter, the chapter had focused on building its infrastructure. The two most notable events in this area were the execution of a planned change in the identity of the chapter’s board, and the identity of the chairman (as was noted in the assessment report), and the hiring of an executive director (ED). During the first month of her employment, the ED started a strategic process of determining the work program, regulation procedures and administrative matters. In addition to all of the above, the chapter held its annual general assembly, which has approved the financial statements.
  • The work of the chapter has not stopped during this transitional period, and most of the projects were executed by volunteers as planned. These projects include: Wikipedia lectures, editing workshops and guided tours for professional audiences (such as librarians, archivists and teachers), and to the general public (youth, students and others).

HIGHLIGHTS: What were 1–2 important highlights of the past quarter? (These may include successes, challenges, lessons learned.)

  • See our GLAM report.
  • Migration to a new website
  • A colossal achievement for Wikimedia Israel: After a protracted three-year struggle, the Government of Israel, in a precedent-setting decision, will allow the public to make use of photos produced by the state that are found on the websites of government ministries, under a free non-commercial license. Before the new directive, usage of all state-owned images was limited, and was subject to fees and approval by the relevant state institutions. This will significantly affect our operations this year. For more information, please see the government decision (Hebrew) and the report on our new website (Hebrew).

WIKI-FOCUS: What Wikimedia projects was your entity focused on (e.g., Wiki Commons, French Wiktionary) this quarter?

  • Wikimedia Commons, Wikipedia

GROWTH: How did your entity grow over the past quarter vs. the previous quarter (e.g., Number of active editors reached/involved/added, number of articles created, number of events held, number of partipants reached through workshops)?

  • In the last quarter 10 Wikipedia presentation and editing workshops were held in various projects.
  • In the last quarter we had 3 tours, attended by about 50 members from the community.
  • In addition we had about 9 different working meetings with organizations for continued collaborations.

Financial summary

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The FDC requires information about how your entity received and spent money over the past year. The FDC distributes general funds, so your entity is not required to use funds exactly as outlined in the proposal. While line-item expenses will not be examined, the FDC and movement wants to understand why the entity spent money in the way it did. If variance in budgeted vs. actual is greater than 20%, please provide explanation in more detail. This helps the FDC understand the rationale behind any significant changes. Note that any changes from the Grant proposal, among other things, must be consistent with the WMF mission, must be for charitable purposes as defined in the grant agreement, must be reported to WMF, and must otherwise comply with the grant agreement. The WMF mission is "to empower and engage people around the world to collect and develop educational content under a free license or in the public domain, and to disseminate it effectively and globally."

Revenues for this quarter

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Table 2 Please report all spending in the currency of your grant unless US$ is requested.

  • Please also include any in-kind contributions or resources that you have received in this revenues table. This might include donated office space, services, prizes, food, etc. If you are to provide a monetary equivalent (e.g. $500 for food from Organization X for service Y), please include it in this table. Otherwise, please highlight the contribution, as well as the name of the partner, in the notes section.
Revenue source Currency Anticipated Q1 Q2 Q3 Q4 Cumulative Anticipated ($US)* Cumulative ($US)* Explanation of variances from plan
Donations from individuals ILS 1,864 1,864 1,864 517.7 517.7
Membership fees ILS 635 635 635 176.3 176.3
Sponsors (WikiAcademy 2012) ILS 14,000 14,000 14,000 3,888.8 3,888.8 We reported this as revenue last year, but received the actual money only this year (see clarification)
Souvenir pamphlets ILS 95 95 95 26.3 26.3

* Provide estimates in US Dollars


Spending during this quarter

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Table 3 Please report all spending in the currency of your grant unless US$ is requested.

(The "budgeted" amount is the total planned for the year as submitted in your proposal form or your revised plan, and the "cumulative" column refers to the total spent to date this year. The "percentage spent to date" is the ratio of the cumulative amount spent over the budgeted amount.)
Expense Currency Budgeted Q1 Q2 Q3 Q4 Cumulative Budgeted ($US)* Cumulative ($US)* Percentage spent to date Explanation of variances from plan
New website ILS 0 2,100 2,100 0 583.3 Expense for a project from 2012
Travel reimbursement ILS 3,000 10,755.09 10,755.09 0 583.3
Participation in international conferences of the movement ILS 12,480 7,634.81 7,634.81 3,466.6 2,120.7
Chapters Conference ILS 12,480 6,946.51 6,946.51 3,466.6 1,929.5
Editors' meeting ILS 10,000 1,637.24 1,637.24 2,777.7 454.7
Strategic planning seminar (2012) ILS 0 19,869 19,869 0 5,519.16 Expense for a project from 2012
WLM (2012) ILS 0 1,389 1,389 0 385.8 Expense for a project from 2012
PR ILS 18,000 2,389 2,389 5,000 663.6
Employees ILS 213,602 35,885.16 35,885.16 59,333.8 9,968.1
Management: Accounting & Consulting ILS 53,080 10,530 10,530 14,744 2,925

* Provide estimates in US Dollars


Progress toward this year's goals/objectives

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This section addresses the impact of the programs / initiatives* and objectives your entity has implemented over the past quarter and the progress your entity is making toward meeting this year's goals. We understand that some metrics may not be applicable in this quarterly report, so please add metrics here if they are applicable.

*In the last round, the FDC used the term 'initiative', but this round, we are using the term 'program.'

The main goals as identified in the work plan for 2013

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  • Recruiting new editors and retaining existing ones
  • Strengthening the ties with the editing communities and the collaborations between Wikipedians and Wikimedians
  • Establishing new governance and internal procedures for the chapter, focusing on professionalization and a set of criteria for measuring success
  • Releasing content under free licenses
  • Promoting relevant legislative acts

In the last quarter we continued to promote the objectives of our entity in two parallel ways:

  • Continue ongoing work in various projects (further details will appear below) for the benefit of expanding our entity's activities and increasing its influence circles.
  • In the last quarter an executive director was recruited. This ED will be responsible for operating the work plan and securing all required resources (including volunteers). Investment in management overhead and in institutionalizing work procedures in addition to continuing current activities should ensure greater efficiency in our entity and in achieving our goals.

Program 1

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5th WikiAcademy

This June, we will conduct our fifth Wikipedia Academy conference. For the second time, the conference will be held in the Interdisciplinary Center (IDC) Herzliya. The main theme for the conference will be women's participation in editing Wikipedia. It will mostly focus on the causes, effects and consequences of the low percentage of women among the authors of Wikipedia.

What are the objectives of this program? Please include metrics.
  • Objectives
    • Expanding public discourse on free content and Wikipedia as a tool to achieve this goal
    • Investigating the reasons for low participation of women in editing Wikipedia
    • Devising means to increase women's participation in editing Wikipedia
    • Expand the circles of influence of the organization by cooperating with other institutions and organizations
  • Metrics
    • Participation:
      • Over 150 non-Wikipedian attendees
      • Over 20 Wikipedians
    • PR:
      • At least 2 press mentions
    • Increased awareness of the gender gap on Wikipedia
      • Unmeasurable
Progress against these objectives (include metrics and # of volunteers/staff involved)? Activities conducted.
  • The conference is being organized and advertised. We have already set the venue, and most of the schedule is already closed. Logistics such as catering and equipment will be ordered closer to the event.
What worked and what did not?
  • Everything is running according to plan.


Program 2

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Wiki Loves Monuments

The Society for Preservation of Israel Heritage Sites and Wikimedia Israel cooperated in the Wiki Loves Monuments competition, which will take place this summer for the second time. this competition is the world's largest photography competition, open not only to professional photographers, but also photographers and participants from the general public.

What are the objectives of this program? Please include metrics.
  • Objectives
    • Increase the amount of free content
    • Improve the ties between the chapter and the professional community in cultural institutions such as the Society for Preservation of Israel Heritage Sites
    • Advertising Wikipedia and the chapter to the general public
  • Metrics
    • Creating a list of 1,000 heritage sites in Israel.
    • Creating new articles in Wikipedia. The actual number is TBD
    • Establishing contacts with professional staff - (e.g., training council staff and volunteers on how to edit Wikipedia; and creating a permanent link between the experts and Hebrew Wikipedia community members, etc.)
Progress against these objectives (include metrics and # of volunteers/staff involved)? Activities conducted.
  • Several meetings have been held with the aim of building the schedules for the competition and setting the exact goals.
What worked and what did not?
  • All is going well and according to schedule.


Program 3

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GLAM Wiki Projects

In the last quarter activity within the GLAM projects are extensive and powerful than ever. Apart from lectures on Wikipedia and editing workshops for employees in various archives and libraries all over the country, this quarter there were some important meetings to further entrench existing partnerships and form new collaborations.

What are the objectives of this program? Please include metrics.
  • Objectives
    • Increase the amount of free content provided in Hebrew
    • Improving the ties between the chapter and the professional community in cultural institutions
    • Improving the ties between the chapter and the general public
  • Metrics
    • Obtaining as much information as possible to enrich Wikipedia articles
    • Conducting between 5 and 10 editing workshops to audiences of teachers, librarians and archivists
    • Creating two additional collaborations with new cultural institutions in the current year
Progress against these objectives (include metrics and # of volunteers/staff involved)? Activities conducted.
  • In the last quarter we have been working on creating new relationships with cultural institutions. Currently the potential of these connections is enormous and we are planning to utilize it throughout this year.
  • In the last quarter there were 10 editing workshops, given to a wide range of audiences (librarians, archivists, teachers and even gifted pupils in junior and senior classes).
  • In the last quarter there were several working meetings for the expansion of GLAM projects at the Israel Museum and the National Library of Israel.
What worked and what did not?
  • While working we have learned that not all active members can lead projects and finding the right person for the right project can be a challenge. We are building an array of reports that will help volunteers to pass on information about what is happening in real time so we can help and guide them if necessary.


Program 4

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Editor meetings

In January an editors' meeting was held on the occasion of 12th birthday to Wikipedia. The gathering was attended by about 130 people, 43 of them women, and lectures were given on specific topics ​​that were under discussion by the community. We celebrated the birthday of Wikipedia in January in the Google campus in Tel Aviv.

What are the objectives of this program? Please include metrics. Progress against these objectives (include metrics and # of volunteers/staff involved)? Activities conducted.
  • Objectives
    • Improving the ties between the chapter and the Wikipedia community
    • Improving the ties between the editors themselves
  • Metrics
    • About 130 people came to the event—some from the community, some from the general public
    • The dialogue between them contributed to new acquaintances and collaborations
What worked and what did not?
  • Everything worked according to our objectives and schedule.
Additional details
  • The activities were held in the Google campus in Tel Aviv, and represented another collaboration with Google Israel, that works with us to advance the goals of the movement.


Program 5

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Hackathon

In the coming summer, we will hold the first developers' meeting related to Wikipedia and its related technologies in Tel Aviv. Wikimedia Israel has already held a number of national and international conferences on various topics, but this is the first conference dedicated solely to technology.

What are the objectives of this program? Please include metrics.
  • Objectives
    • Improving the ties between the chapter and the Wikipedia community
    • Improving the ties between the editors themselves
    • Encouraging innovation
  • Metrics
    • The conference will encourage dialogue on free software inside and outside the community and increase our circles of influence.
    • The arrival of 30 to 50 programmers to the event will be considered a great success.
Progress against these objectives (include metrics and # of volunteers/staff involved)? Activities conducted.
  • This quarter we discussed the logistics of the event. We contacted the hostel for the occasion and looked at the technical and marketing requirements for the event.
What worked and what did not?
  • Everything is working well and according to schedule.
Additional details
  • The meeting is held in Israel for the first time for anyone who is interested in Wikipedia's technologies and those interested in Wikipedia as a free software community. Wikipedia uses a variety of technologies and there are plenty of opportunities to contribute your knowledge and learn new things.


Program 6

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Elef-Milim

The "Thousand Words" project is a venture that organizes trips around the country, following the photographic needs of Wikipedia, and encourages participants to upload images to Wikimedia Commons. Many entries in Wikipedia are written well, engaging and full of vital information, but a picture is worth a thousand words. Along with a picture or two, the reader can better understand the topic.

What are the objectives of this program? Please include metrics.
  • Objectives
    • Increase the amount of free content provided in Hebrew
    • Increase Participation—the idea is also to encourage group interaction within the community
    • Improve the quality of articles in Wikipedia
  • Metrics
    • Encouraging to write and improve more articles. Between 5 to 10 new or vastly improved articles will be considered a success.
    • Arrival of 10 to 20 editors from the community to the activities spread throughout the year will be considered a success.
Progress against these objectives (include metrics and # of volunteers/staff involved)? Activities conducted.
  • In the last quarter we had 3 tours, attended by about 50 members of the community. Following the tour we uploaded dozens of new photos to Wikipedia and Wikimedia Commons.
What worked and what did not?
  • Everything is working well and according to schedule.


Lessons learned

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Lessons from this quarter

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A key objective of the funding is to enable the movement as a whole to understand how to achieve shared goals better and faster. An important way of doing this is to identify lessons learned from entities who receive funds, and to share these lessons across the movement. The purpose of this section is to elicit some of these insights, which will be shared throughout the movement. Please answer the following questions in 1–2 paragraphs each.

What were your major accomplishments in the past quarter, and how did you help to achieve movement goals?

  • Appointment of a new CEO to manage the organization and enable effective growth and formalization of processes in the organization
  • Choosing a new board and a new chairman of the board.
  • In recent years, Wikimedia Israel representatives attended dozens of meetings and discussions in parliamentary committees, produced explanatory material, presented data and worked to promote legislation and discussions with representatives of ministries to persuade them to support the release of the photos. Last year, we were able to convince the Government Press Office, as well as the IDF Spokesperson, to adopt the recommendations, before being approved, and release thousands of historical images in the public domain to Wikimedia Commons and Wikipedia. Now the government has ratified the draft of a Ministry of Justice bill that brings us very close to the U.S. Federal Law where images created by government agencies are free from copyright.

What were your major setbacks in the past quarter (e.g., programs that were not successful)?

  • All our targets were met, even in those projects that encountered difficulties and demanded our attention continue to operate.
  • In light of the need to invest in administrative overhead, it took us quite a while to decide on the projects we wished to focus on and execute them. This ended one month ago when we hired an executive director.

What factors (organizational, environmental) enabled your success?

  • Good teamwork
  • Personal commitment of volunteers for each and every project
  • A sense of purpose with regard to the cause

What changes might you make in executing your initiatives into the next quarter?

  • Regulation procedures for the benefit of the entity's operating activities
  • Increasing the number of volunteers

Additional information

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Provide any other relevant information that may be helpful or relevant for the FDC (e.g., links to any media coverage, blog posts, more detailed reports, more detailed financial information).

Compliance

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Is your organization compliant with the terms outlined in the grant agreement?

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As required in the grant agreement, please report any deviations from your grant proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.

  • The main changes to the plan of our budget relate to the travel reimbursement of volunteers who travel around the country to sustain various activities in the projects. The increase resulted from a change in the calculation of returns and recognition of volunteers' car travel expenses. Unfortunately in Israel car travel is much more common than public transport between points outside the center of the country.
  • There are also changes in travel expenses of the new ED that were not taken into account in advance. The rates are based on Israeli labor laws.

Are you in compliance with all applicable laws and regulations as outlined in the grant agreement? Please answer "Yes" or "No".

  • Yes

Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Grant funds as outlined in the grant agreement? Please answer "Yes" or "No".

  • Yes

Signature

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Once complete, please sign below with the usual four tildes. --Itzike (talk) 16:59, 29 April 2013 (UTC)


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