Wikimedia Meta-Wiki

Grants:APG/Proposals/2012-2013 round1/Wikimedia Nederland/Progress report form/Q1

< Grants:APG | Proposals | 2012-2013 round1 | Wikimedia Nederland | Progress report form



Purpose of the report

edit

This form is for organizations receiving Annual Plan Grants to report on their results to date. For progress reports, the time period for this report will the first 6 months of each grant (e.g. 1 January - 30 June of the current year). For impact reports, the time period for this report will be the full 12 months of this grant, including the period already reported on in the progress report (e.g. 1 January - 31 December of the current year). This form includes four sections, addressing global metrics, program stories, financial information, and compliance. Please contact APG/FDC staff if you have questions about this form, or concerns submitting it by the deadline. After submitting the form, organizations will also meet with APG staff to discuss their progress.

Global metrics overview - all programs

edit

We are trying to understand the overall outcomes of the work being funded across our grantees' programs. Please use the table below to let us know how your programs contributed to the Global Metrics. We understand not all Global Metrics will be relevant for all programs, so feel free to put "0" where necessary. For each program include the following table and

  1. Next to each required metric, list the outcome achieved for all of your programs included in your proposal.
  2. Where necessary, explain the context behind your outcome.
  3. In addition to the Global Metrics as measures of success for your programs, there is another table format in which you may report on any OTHER relevant measures of your programs success

For more information and a sample, see Global Metrics.

Overall

edit
Metric Achieved outcome Explanation
1. # of active editors involved
2. # of new editors
3. # of individuals involved
4. # of new images/media added to Wikimedia articles/pages
5. # of articles added or improved on Wikimedia projects
6. Absolute value of bytes added to or deleted from Wikimedia projects


Telling your program stories - all programs

edit

Please tell the story of each of your programs included in your proposal. This is your chance to tell your story by using any additional metrics (beyond global metrics) that are relevant to your context, beyond the global metrics above. You should be reporting against the targets you set at the beginning of the year throughout the year. We have provided a template here below for you to report against your targets, but you are welcome to include this information in another way. Also, if you decided not to do a program that was included in your proposal or added a program not in the proposal, please explain this change. More resources for storytelling are at the end of this form. Here are some ways to tell your story.

  • We encourage you to share your successes and failures and what you are learning. Please also share why are these successes, failures, or learnings are important in your context. Reference learning patterns or other documentation.
  • Make clear connections between your offline activities and online results, as applicable. For example, explain how your education program activities is leading to quality content on Wikipedia.
  • We encourage you to tell your story in different ways by using videos, sound files, images (photos and infographics, e.g.), compelling quotes, and by linking directly to work you produce. You may highlight outcomes, learning, or metrics this way.
  • We encourage you to continue using dashboards, progress bars, and scorecards that you have used to illustrate your progress in the past, and to report consistently over time.
  • You are welcome to use the table below to report on any metrics or measures relevant to your program. These may or may not include the global metrics you put in the overview section above. You can also share your progress in another way if you do not find a table like this useful.
Target Last year (if applicable) Progress (at end of Q2) End of year (projected or actual) Comments
Example Example Example Example Example

Revenues received during this period (6 month for progress report, 12 months for impact report)

edit

Please use the exchange rate in your APG proposal.

Table 2 Please report all spending in the currency of your grant unless US$ is requested.

  • Please also include any in-kind contributions or resources that you have received in this revenues table. This might include donated office space, services, prizes, food, etc. If you are to provide a monetary equivalent (e.g. $500 for food from Organization X for service Y), please include it in this table. Otherwise, please highlight the contribution, as well as the name of the partner, in the notes section.
Revenue source Currency Anticipated Q1 Q2 Q3 Q4 Cumulative Anticipated ($US)* Cumulative ($US)* Explanation of variances from plan
A B C D E F G H I J K

* Provide estimates in US Dollars


Spending during this period (6 month for progress report, 12 months for impact report)

edit

Please use the exchange rate in your APG proposal.

Table 3 Please report all spending in the currency of your grant unless US$ is requested.

(The "budgeted" amount is the total planned for the year as submitted in your proposal form or your revised plan, and the "cumulative" column refers to the total spent to date this year. The "percentage spent to date" is the ratio of the cumulative amount spent over the budgeted amount.)
Expense Currency Budgeted Q1 Q2 Q3 Q4 Cumulative Budgeted ($US)* Cumulative ($US)* Percentage spent to date Explanation of variances from plan
A B C D E F G H I J J2 K
TOTAL B C D E F G H I J J2 N/A

* Provide estimates in US Dollars


Compliance

edit

Is your organization compliant with the terms outlined in the grant agreement?

edit

As required in the grant agreement, please report any deviations from your grant proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.

Are you in compliance with all applicable laws and regulations as outlined in the grant agreement? Please answer "Yes" or "No".

Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Grant funds as outlined in the grant agreement? Please answer "Yes" or "No".

Signature

edit
Once complete, please sign below with the usual four tildes.

Resources

edit

Resources to plan for measurement

edit

Resources for storytelling

edit


Basic entity information

edit

Table 1

Entity information Legal name of entity Wikimedia Nederland
Entity's fiscal year (mm/dd–mm/dd) 01/01 - 12/31
12 month timeframe of funds awarded (mm/dd/yy-mm/dd/yy) 01/01/13 - 12/31/13
Contact information (primary) Primary contact name Sandra Rientjes
Primary contact position in entity Executive Director
Primary contact username SRientjes
Primary contact email rientjes AT wikimedia DOT nl
Contact information (secondary) Secondary contact name
Secondary contact position in entity
Secondary contact username
Secondary contact email


Overview of this quarter

edit

The purpose of this section is to provide a brief overview of this report. Please use no more than 1-2 paragraphs to address the questions outlined below. You will have an opportunity to address these questions in detail elsewhere in this report.

CHANGES: Please describe how you changed your plans and budget based on the FDC allocation approved by the Board in December 2012, and your rationale for these changes. You can then use the changed plans and budget as the basis on which to report back on the first quarter.

  • The above extra questions has been added by Katy Love on April 26th, 2013, and has been communicated by e-mail as well. The board of WMNL anticipated in the board meeting in August 2012 the possibility the FDC would not fully fund the annual plan. The board submitted an annual plan and budget for 2013 to the General Members Meeting with diversification of funds on the one hand and three scenarios for program spending based on priorities 1, 2 and 3 assigned to individual activities in the annual plan. The General Meeting approved the annual plan in september 2012 including some minor changes in amounts and some minor changes in assignment of priorities in activities. The FDC provides WMNL with the following comments and observations next to their recommendation to allocate 350 thousand US dollar instead of the 471 thousand US dollar as requested:
    • WMNL has a track record of success, notably with Wiki Loves Monuments, which has been replicated internationally.
    • In addition, the WMNL chapter has had a track record of consistent compliance and reporting.
    • The FDC is pleased to see a goal of diversifying funding streams for the chapter.
    • The submitted proposal represents an ongoing transition to a staff-based model, which presents both challenges and opportunities for the organization.
    • There are some concerns with the staffing plan; the reasons for growth in certain staff areas is not necessarily clear. In the future, the FDC would expect more of a focus on high impact programs rather than a focus on professionalization, and encourages the chapter to document its learnings as it does so.
  • Subsequently the board of WMNL scrapped all activities which has been assigned priority 3, and one big dollar item which has been assigned priority 2. The report below used the changed plans and budget as the basis on which to report back on the first quarter from the start of the quarter. The Annual General Members Meeting on March 23, 2013 formally approved the revised plan and budget.
  • WMNL applied for a professionalization grant in 2010 for the period 2010 to 2012, which included a plan to hire three people in 2011. There have been multiple reasons which caused postponement of hiring people. Ultimately the first employee was hired May 1st, 2012. The FDC reflected on growth. WMNL currently has five part time staff. In comparison with the original plan this is really not more than 40% growth of staff over a period of at least two years, which by all measures should be considered moderate growth.
  • The professionalization grant was only half funded in 2010. This demotivated the board three years ago causing volunteer board member burn out and grief at the time. This happened to a board that barely recovered from the collapse in 2009 after losing the Wikimania 2010 bid. The plan to professionalize was inter alia designed to prevent further collapses and prevent volunteer board member burn out caused by disappointing outcomes of processes in which volunteers have spent excessive amounts of spare time and energy working towards achieving ambitious high impact programs. In the first half of 2011 the board recovered from the last collapse and worked effectively towards developing a long term strategy, a detailed annual plan for 2012 and agreeing on a profile for the first employee and to recruit her. In the second half of 2011 the board just had to swallow the WMF board decision to scrap WM NL from the list of chapters eligible to participate in the year end fundraising campaign. The subsequent turnover of board members injected just enough fresh blood, fresh energy and a century of combined corporate experience to push through the recruiting and hiring of enough staff members to fulfill the short term staffing plan and providing a stable basis and infrastructure for future growth.
  • The last point of the FDC asks WMNL to focus on high impact programs. The first point of the FDC notes a track record of success, notably WLM, which is generally considered a high impact program.

The detailed annual plan which has been the basis for the FDC proposals details per activity spending in several categories, and expected number of volunteer and staff hours to execute the activity. The growth in staff is perfectly clear to board of WMNL and the General Meeting. What we failed to do was to mention explicitly in the proposal that the annual plan does indeed have a specification on activity level from which needed staff have been computed.

  • The board of WMNL shrugged off the disappointing recommendation by the FDC and decided without much discussion to follow what has been preconceived in the contingency plan. Not everybody who belong to WMNL, whether staff, member or volunteer could so easily shrug off the final decision. Naturally this challenged the board to motivate staff, members and volunteers and keeping spirits high. Board member turnover was nonetheless higher than expected and or desired. Attracting new board members proved harder than expected.
  • The contingency plan included in the annual plan forsaw in all three scenarios to complete the full professionalization as planned, including have at least five part time paid staff members not only to stabilize infrastructure, which is one of the strategic priorities, but also for example to support our highly motivated group of volunteers working together in a very succesfull GLAM outreach team.

Funded activities should align with the movement's strategic priorities...

  • In her April 26th e-mail Katy Love also stresses that funded activities should align with the movement's strategic priorities. These are:
  • Stabilize infrastructure
  • Increase participation
  • Improve quality
  • Increase reach
  • Encourage innovation
  • The WMNL proposal specifies in Table 4 Key initiatives in column three for each initiative the strategic priority. In that table the answer to the question Which Wikimedia strategic goal(s) does this initiative address? The proposed measures in column 6 of that table, answers to the question How will your entity measure and track success of this initiative? specify measures on the success towards achieving the objectives of the initiatives mentioned in column 2 in table 4 of the proposal form. The question in that column 2 is What are the objectives of this initiative (include metrics)? After reviewing and several discussions at the Milan Wikimedia Conference in April 2013 it should be noted that the metrics as asked for between parentheses in the heading of column 2 in Table 4 of the proposal form of WM NL have been included between parentheses in that column after the statement of the objectives of the initiative. The measures in column six are on those metrics specified in column 2. WM NL did not specify any direct metric, any direct measure or any direct evaluation for any of the strategic priorities. All metrics, measures and evaluation reflect directly on objectives of individual initiatives for which Wikimedia strategic goal(s) - read movement wide strategic priorities - have been identified. Progress towards achieving impact on any of the strategic priorities in this report is only indirect through metrics, measures and evaluation of progress towards achievement of individual initiatives.
  • WM NL currently does not have professionaly trained and educated staff to evaluate impact on the abstract level of moevement wide strategic priorities whether by aggregating progress on individual activities or defining metrics, measures or evaluation of those strategic priorities directly. Nonetheless, we are happy to share the results of a survey amongst members of WMNL and editors in the Netherlands by the reputed market research firm Motivaction, augmented by results on general questions regularly asked to their wide pool of participants including questions on the use of internet and specifically Wikipedia.
  • The strategic priorities have been defined after a community consultation process several years ago in which sadly most chapter board members were not involved and did not participate in. This has been a failure a multiple sides, including WMF board, WMF staff, strategy team and not in the last place the chapter boards at that time. WM NL adopted a strategy plan for the period 2013-2015.
  • The strategic plan of Wikimedia Nederland consists of six program areas:
I. COMMUNITY: supporting and mobilizing volunteers and editors
II. WORK: Substantive orientation, collaboration and activity development
III. WMNL: participation, support and brand awareness
IV. RESOURCES: Strong and sustainable financial position
V. GLOBAL: International collaboration
VI. ORGANIZATION: board, management and support
  • These programs and strategic priorities of Wikimedia Nederland have come about after a two year discussion process including multiple board retreats with help of external facilitators, several brainstorming sessions with volunteers, multiple times of discussions at General Meetings and final approvement in september 2012.

HIGHLIGHTS: What were 1–2 important highlights of the past quarter? (These may include successes, challenges, lessons learned.)

  1. Agreement with National Archives and National Library on setting up a Wikipedian in Residence. The National Archives and National Library are the main repositories of documentary heritage in the country. Improving interaction between these collections and the Wikimedia projects and community will be of great benefit to quality and coverage.
  2. International Hackathon 2013 (Amsterdam, 24 - 26 May). Preparation in full swing: an enthousiastic and competent group of volunteers is successfully organising a main event in the global Wikimedia calendar.
 
Overview of the the workshop field recording with Arnoud Traa.

WIKI-FOCUS: What Wikimedia projects was your entity focused on (e.g., Wiki Commons, French Wiktionary) this quarter?

  • Thanks for asking WIKI-FOCUS. Something which is really important. At the New Years chapter one of the former board members repeatedly asked why WM NL does so primarily focus on the Dutch Wikipedia. Time and again he asked if WM NL could broaden the focus to include for example the Wikipedia in the Frysk language. The most frank answer he has been given is that WM NL as a chapter does not focus on any of the Wikimedia websites. Shocking? No. Just fully aligned with Terms of Use specified by the Wikimedia Foundation, which specifiy inter alia that "chapters ... are nevertheless legally independent and separate from the Wikimedia Foundation and have no responsibility for the operations of the website or its content". Does the staff of the Wikimedia Foundation propose a change to the Terms of Use?
  1. Dutch Wikipedia w:nl:Wikipedia:Welkom voor nieuwkomers: exploratory talks for projects about WWII, Biodiversity (ECNC) and new media art (IMPAKT)
  2. Commons: War monuments photo tour, Wiki loves sound field recording workshop and sound files donation
  3. Wiktionary: transfer of Sofeer, an electronic spelling checker and dictionary for Hebrew and Yiddish words in the Dutch language to Wiktionary (to be completed in Q2)
  4. Wikiversity supporting one very active volunteer on the Dutch version

GROWTH: How did your entity grow over the past quarter vs. the previous quarter (e.g., Number of active editors reached/involved/added, number of articles created, number of events held, number of partipants reached through workshops)?

  • Q1 will serve as the baseline for assessment such as these. We did not gather these data in Q4/2012.

Financial summary

edit

The FDC requires information about how your entity received and spent money over the past year. The FDC distributes general funds, so your entity is not required to use funds exactly as outlined in the proposal. While line-item expenses will not be examined, the FDC and movement wants to understand why the entity spent money in the way it did. If variance in budgeted vs. actual is greater than 20%, please provide explanation in more detail. This helps the FDC understand the rationale behind any significant changes. Note that any changes from the Grant proposal, among other things, must be consistent with the WMF mission, must be for charitable purposes as defined in the grant agreement, must be reported to WMF, and must otherwise comply with the grant agreement. The WMF mission is "to empower and engage people around the world to collect and develop educational content under a free license or in the public domain, and to disseminate it effectively and globally."

Revenues for this quarter

edit

Table 2 Please report all spending in the currency of your grant unless US$ is requested.

  • Please also include any in-kind contributions or resources that you have received in this revenues table. This might include donated office space, services, prizes, food, etc. If you are to provide a monetary equivalent (e.g. $500 for food from Organization X for service Y), please include it in this table. Otherwise, please highlight the contribution, as well as the name of the partner, in the notes section.
Revenue source Currency Anticipated Q1 Q2 Q3 Q4 Cumulative Anticipated ($US)* Cumulative ($US)* Explanation of variances from plan
Membership fees euro 4,000 771 E F G 771 5,200 1,002 letters to members requesting payment of fee planned for April
Donations euro 6,000 1,946 E F G 1,946 7,800 2,410 on track
WMF/FDC euro 269,231 157,051 E F G 157,051 350,000 204,166 "anticipated" or "plan" is as decided by WMF board
Local project financing/subsidies euro 80,000 2,100 E F G 2,100 104,000 2,730 Board and staff are making fundraising a priority for 2013
WMF Grant WLM International euro 15,000 0 E F G 0 19,500 0 WMNL and WMF office are trying to find an appropriate way to finance WLM International
Total revenue euro 374,231 161,869 E F G 161,869 486,500 210,429 K

* Provide estimates in US Dollars


Spending during this quarter

edit

Anticipated expenses in FDC proposal form have been revised after WMF board decision on funds dissemination.
Table 3 Please report all spending in the currency of your grant unless US$ is requested.

(The "budgeted" amount is the total planned for the year as submitted in your proposal form or your revised plan, and the "cumulative" column refers to the total spent to date this year. The "percentage spent to date" is the ratio of the cumulative amount spent over the budgeted amount.)
Expense Currency Budgeted Q1 Q2 Q3 Q4 Cumulative Budgeted ($US)* Cumulative ($US)* Percentage spent to date Explanation of variances from plan
I. COMMUNITY: supporting and mobilizing volunteers and editors euro 52,200 3,039 E F G 3,039 67,860 3,951 Big events have been planned for second and fourth quarter.
II. WORK: Substantive orientation, collaboration and activity development euro 26,400 853 E F G 853 34,320 1,109 Big events have been planned for second and third quarter.
III. WMNL: participation, support and brand awareness euro 17,250 5,550 E F G 5,550 22,425 7,215 Wiki Loves Monument is scheduled for third quarter
IV. RESOURCES: Strong and sustainable financial position euro 17,350 345 E F G 345 22,555 448 Development of CivicCRM donor database has been rescheduled to second quarter
V. GLOBAL: International collaboration euro 38,300 202 E F G 202 49,790 262 Organization of WLM International is delayed; travelling to international conferences is planned for second and third quarter
VI. ORGANIZATION: board, management and support euro 26,650 249 E F G 249 34,645 323 No major events planned in first quarter
Total program costs euro 178,150 10,237 E F G 10,237 231,595 13,309 Major expenditure on programme issues planned for Q2, Q3 and Q4.
Staff salary costs including travel euro 144,000 28,308 E F G 28,308 187,200 36,801 GLAM coordinator was hired mid february, financial assistent is being recruited and will start in second quarter
Office rent and office costs euro 25,000 5,734 E F G 5,734 32,500 7,454 Additional costs are foreseen with new hires
Other costs euro 14,200 2,690 E F G 2,960 18,460 3,498
Total administrative and other non program costs euro 183,200 36,732 E F G 36,732 238,160 47,752 On track relative to hiring plan
Total costs euro 361,350 46,970 E F G 46,970 469,755 61,061 Major programs planned for second, third and fourth quarter

* Provide estimates in US Dollars


Progress toward this year's goals/objectives

edit

This section addresses the impact of the programs / initiatives* and objectives your entity has implemented over the past quarter and the progress your entity is making toward meeting this year's goals. We understand that some metrics may not be applicable in this quarterly report, so please add metrics here if they are applicable.

*In the last round, the FDC used the term 'initiative', but this round, we are using the term 'program.'

Program 1

edit
Community
What are the objectives of this program? Please include metrics.
(Metrics are included within parentheses.)
  • To bring in new editors and new volunteers from communities/backgrounds relevant to WP and Wikimedia Nederland (number of participants in events that go on to become active in WP or Wikimedia Nederland activities)
  • To provide editors and volunteers with facilities that will improve quality of their work, including funding for projects/ activities (number and significance of edits and reports on activities)
  • To create community spirit and ensure smooth communications within Wikimedia Nederland
Progress against these objectives (include metrics and # of volunteers/staff involved)?
  • New editors and new volunteers: the board recruited two volunteers from outside who became board member on March 23
  • Facilities: The office is fortnightly open on Saturdays for volunteers to meet and work
  • Community spirit remains strong, from a succesfull New Years event and a highly motivated volunteer team organizing Hackathon 2013, and a continued motivated volunteer GLAM team (see program/Key initative Work)
  • Number of event participants turned into active volunteer: measure not available yet
  • Number of edits and reports: measure not available yet
  • Number of staff involved: 2
  • Number of volunteers involved: 4
Activities conducted.
  • Presentation about Wikipedia- editing for communication students of the Hogeschool Rotterdam (Rotterdam College).
In return, the Hogeschool Rotterdam has promised to give a seminar about media relations for WMNL volunteers. This is a good formula to get training for volunteers free of charge!
 
New Year's reception
  • WMNL New Year's reception in the University Museum Amsterdam
  • Training workshop for volunteers on including recorded sound in Wikimedia projects
  • Workshop for volunteers on presentation techniques
  • Wiki Zaterdagen (Open office Saturdays) on every other Saturday
  • WMNL community wiki was revised and restructured to improve information value
  • GLAM project documentation update on WMNL community wiki
A large amount of project documentation concerning current and past GLAM projects has been added to the community wiki. The goals of this project is to have a central list of all projects to increase knowledge sharing (exchange of best practices/lessons learned/etc.) with GLAMs. Project is ongoing.
  • Survey among WMNL members and Dutch Wikipedia editors
Research bureau Motivaction carried out surveys among WMNL members and Dutch Wikipedia editors to assess their view of WMNL, ideas concerning future activities, and their motivation to contribute to Wikimedia projects. At the same time a survey was done among a general public focusgroup to assess whether they know and use Wikipedia, their potential willingness to contribute and their insight into the way Wikipedia is maintained and funded. We invested a considerable amount of resources in having a reputable company carry out a survey among the community and the general public. The results will provide a solid basis for our activities in the coming year(s)
  • Meeting with Teylers museum
First exploratory meeting with Teylers museum for new activities in 2013 as follow up of the Teylers Challenge in 2012. New ideas will be proposed to the community.
What worked and what did not?
  • Worked
  • The New Years reception was a really successful event: it brought the community together and we used it as an opportunity to encourage people to sign up as volunteers for activities. It also strengthened our relations with Amsterdam University, the host venue. For more pictures of the event see commons:Category:Wikimedia_Nederland_Nieuwjaarsborrel_2013
  • Opening the office every other Saturday is a very effective way to improve communications with/ among the community and facilitate volunteer activities. It took some time for it to really catch on, but it now a regular fixture in many volunteers’ calendars.
  • Did not work
  • The workshop for volunteers on presentation techniques was organized at the request of volunteers. However, in the end no-one signed up. We are trying to find out why this happened and how we can encourage participation in such events.

Any additional details:


Program 2

edit
Work: Wikimedia projects, GLAM etc.
What are the objectives of this program? Please include metrics.
(Metrics are included within parentheses.)
  • To establish operational cooperation with at least five organizations in the GLAM sector (number of cooperation agreements)
  • To arrange the donation of at least 2 image collections under free license (number of onation agreements, data upload)
  • To involve number of active volunteers in producing free knowledge/ GLAM work (Number of new volunteers recruited from participants)
  • To increase the number of images of national/local monuments available on Commons (Number of images of monuments uploaded and number of new volunteers compared to previous years)
  • To develop insight in quality and coverage of NL WP a basis for editor recruitment (Research data)
  • To increase awareness of Wikipedia as a reliable encyclopedia and a volunteer project (Number of people who know basic facts about WP)
Progress against these objectives (include metrics and # of volunteers/staff involved)?
  • WM NL established operational cooperation with National Library, National Archives, University of Amsterdam, National Committee 4 and 5 May, Foundation Sofeer, NOVI College: objective reached!
  • Progrees against other objectives to be included in next report
  • Number of cooperation agreement: measure not available yet
  • Number of (image collections) donation agreements, data upload: measure not available yet
  • Number of new volunteers recruited from participants: measure not available yet
  • Number of images of monuments uploaded and number of new volunteers compared to previous years: measure not available yet
  • Research data: measure not available yet
  • Number of people who know basic facts about WP: measure not available yet
  • Number of staff involved: 2
  • Number of volunteers involved: 5
Activities conducted.
  • Develop mass upload tool (Europeana GLAM-WIKI project)
Development of the mass upload tool progresses smoothly through agile development in sprints. Sprint 8 has been completed. Progress of the project can be followed through assembla.com. A test product is functionally completed and as a demo presented at GLAMcamp Londen. A progress report is available on commons.
WMNL joint WM UK and WM France in a consortium to fund a Europeana project to develop a mass upload tool. The year 2012 was the first phase, the year 2013 the second phase. WM NL has contributed 40 thousand euro to this project in the year 2013. A second round of funding for the project in the year 2013 was for WM NL contingent on receiving enough FDC funding. In the consortium contract WM NL has been ruled that WM NL could only join the second round of funding for the project contingent upon receiving enough funds. WM NL did not receive enough funds. As mentioned above the budget of WM NL for 2013 was revised and funding for this project was scrapped. In 2013 WM CH joined the consortium with funding and development of the tool will continue until June 2013 at least. The project is progressing on budget - as seen from Europeana - and will deliver basic functionality in June 2013. WM NL continues to be represented in the steering group for this project.
  • Wikipedian in Residence.
Meetings with Netherlands National Archives and National Library to discuss the possibility of a Wikipedian in Residence, and other forms of cooperation. National Archive/National Library have confirmed their intention to hire a Wikipedia in Residence.
  • Europeana Fashion Edit-a-thon
Preparations for editathon on fashion on May 13, in cooperation with Central Museum Utrecht and Netherlands' Institute for Sound and Vision.
 
War monument Arnhem
  • Photo-excursion to the city of Arnhem to gather images of war-monuments.
This acitivity is part of a wider discussion between WMNL and the Netherlands National Committee 4 and 5 May (responsible for official commemoration of World War II) about cooperation. Questions were raised whether the images could be uploaded because of legal issues concerning freedom of panorama. We are exploring this with other chapters and WMF. As soon as it is resolved, images will be uploaded.
We have been approached by individual members/WP editors who are interested in working on the topic of WorldWar 2. Sofar we are finding it difficult to mobilise this interest into a clear activity. 56 images uploaded to Wikimedia Commons.
  • Integrating the Dictionary of Hebrew and Jiddish words in use in the Dutch language in Wiktionary and Nl Wikipedia.
This dictionary was compiled by the Foundation Sofeer, who want to make their work permanently available to a larger audience. Agreement has been reached with the Sofeer Foundation.
  • Wikiversity
NOVI college, a college providing education in the field of IT, contacted WLM to discuss possibilities of making their educational materials available via Wikiversity.
NOVI college pledged to make available its curriculum on Wikiversity as of Q3.
 
Opening of WLM photo exposition Gouda
  • Wiki loves monuments photo exhibition
Winning photographs from the local, national and global WLM competitions went on show in Gouda town hall.
  • Research into Dutch Wikivoyage by students from Nijenrode University.
Students from Nijenrode Business University are carrying out research into potential of NL WikiVoyage. Report due in June 2013.
What worked and what did not?
  • Worked
  • Reaching out to GLAM institutions and collaborating on joint projects.
  • ...
  • Did not work
  • ...

Any additional details:

  • The war monuments tour attracted 6 participants. They collectively uploaded 56 images to commons.
  • The Gouda exhibition reached 75 people at opening. Total number of visitors during course of exhibition could not be monitored due to open access to the venue.


Program 3

edit
WMNL: participation, support and brand awareness
What are the objectives of this program? Please include metrics.
(Metrics are included within parentheses.)
  • To increase the number of members of Wikimedia Nederland and retain current members (development of member numbers as of start of activities)
  • To strengthen public awareness of Wikimedia and its mission (number of people aware of WM mission)
Progress against these objectives (include metrics and # of volunteers/staff involved)?
  • The board recruited a new board member which has set himself the ambitious goals of increasing the number of members to one thousand. (Number of members: approximately 220)
  • Public awareness: measure not available (will be assessed next quarter based on outcome Motivaction survey)
  • Number of staff involved: 2
  • Number of volunteers involved: 4

Activities conducted.

  • A new leaflet about Wikimedia Nederland was published [1] and has been and will distributed at events
  • Two newsletters sent out to members and other interested parties
What worked and what did not?
  • Worked
  • Having communication and community support staff writing and publishing news letters and leaflet
  • Did not work
  • ...

Any additional details


Program 4

edit
RESOURCES
What are the objectives of this program? Please include metrics.
(Metrics are included within parentheses.)
  • To obtain official certification as a fundraising charity - making it easier to obtain external funding and to ensure good governance (Extent to which Wikimedia Nederland meets certification criteria)
  • To obtain € 80.000 funding from external sources for Wikimedia Nederland mission and activities (Amount of external funding obtained during 2013)
  • To increase the amount of funding from private donations to Wikimedia Nederland and establish a base of loyal donors (Amount of funding obtained through private donations in 2013 as compared to 2012)
Progress against these objectives (include metrics and # of volunteers/staff involved)?
  • Official certification has been applied for. Audit of application in progress. (WM NL meets at least 90% of criteria as of end of quarter).
  • Obtaining external funding is hard. WM NL is working on receiving proposals to implement a donor database. No funding applications have been submitted yet beyond acquisition of sponsors of the Hackathon. No one has been trained in fundraising skills yet. (So far € 2,895 has been received or pledged)
  • Number of staff involved: 2
  • Number of volunteers involved: 4

Activities conducted.

  • Annual report and financial statements completed compliant with CBF criteria
  • Sponsorship arranged for Hackathon and New Years reception
WMNL received € 600 sponsorship from the Amsterdam University Museum towards the cost of the New Years Reception. Google pledged € 2,295 for the Amsterdam Hackathon.
  • Fundraising action plan developed and exploratory contacts made with potential donors
What worked and what did not?
  • Worked
  • Applying for Hackathon sponsors
  • Did not work
  • Fundraising and submitting applications by director without support of dedicated staff

Additional information:

  • WMNL obtained € 1,946 in private donations during Q1.


Program 5

edit
GLOBAL
What are the objectives of this program? Please include metrics.
(Metrics are included within parentheses.)
  • To play an active and constructive role in the global movement (Attendance of/participation by Wikimedia Nederland representatives in international activities)
  • To contribute to the further international development of Wiki Loves Monuments (Number of images of monuments uploaded internationally)
Progress against these objectives (include metrics and # of volunteers/staff involved)?
  • WM NL chair continues to act as deputy chair of WCA (attended London WCA meeting)
  • An evaluation weekend of WLM international 2012 was held in January (measure of number of images uploades internationally in 2013 not availbale yet)
  • Number of staff involved: 2
  • Number of volunteers involved: 4
Activities conducted.
  • CoSyne.
Final testing session of the CoSyne software (a tool for synchronization and translation of Wiki's). In cooperation with WMF, WMNL started exploring options to make this tool available for Wikipedia-editors.
 
  • International Hackathon 2013
The 2013 International Hackathon will take place in Amsterdam, May 24-26. An organising team consisting of volunteers and staff of WMNL, WMDE and WMF has started preparations.




  • WCA
WMNL chair played active role in discussions concerning WCA and participated in London WCA meeting.
 
WLM international evaluation
  • Wiki Loves Monuments International 2013
The international co-ordination team of Wiki Loves Monuments met at the WMNL offices to evaluate the 2012 competition and begin planning for 2013. This resulted in an actionplan for the 2013 competition.
WMNL staff and board members are working with the international coordination group of Wiki Loves Monuments to ensure funding for activities in 2013. Result: draft project outline.
For more pictures of the event see commons:Category:Wiki_Loves_Monuments_Meeting_Utrecht,_January_2013
What worked and what did not?
  • Worked
  • Sending volunteers abroad
  • Did not work
  • ...

Any additional details:

  • The number of registered participants for the Hackathon stands at 110.


Program 6

edit
ORGANIZATION
 
Board elected March 23, 2013
What are the objectives of this program? Please include metrics.
(Metrics are included within parentheses.)
  • To continue and complete the process of professionalization started in 2011 (report of auditor and certification body on internal processes)
  • To ensure that the Board fully and effectively meets its obligations concerning good governance
Progress against these objectives (include metrics and # of volunteers/staff involved)?
The office in Utrecht is well equipped. In the first quarter four paid staff worked in the office. WM NL is happy to have professional support for their activities, providing a solid basis for future growth and the ability to focus on high impact programs. The annual report for the year 2011 was approved by the General Meeting in September 2012. WM NL has set the ambitious goal to have annual report and financial statements for the year 2012 not only produced and approved by the General Meeting only half a year later in March 2013, but also to have them audited by an external firm for the first time. Quite some office time in January 2013 was spent on preparing the annual report for the year 2012.
  • The external auditor issued his opinion on the balance sheet included in the financial statements for the year 2012 and issued his opinion on compliance with Directive 650 (accounting standard for fundraising charity in the Netherlands). CBF certification has been applied for.
  • The board continues to assess good governance practice and has reviewed the Compass report on governance of Wikimedia UK.
  • Number of staff involved: 2
  • Number of volunteers involved: 5
Activities conducted.
WMNL now meets over 90 % of the requirements for certification. A request for CBF certification has been submitted.
  • New board, the general council also elected a new board. 4 members were re-elected and 3 new members joined the board. [[2]]
  • GLAM project-coordinator started work on February 15
  • Capacity building for board
An experienced facilitator and coach has been selected and started preparing a one day capacity building session for board.
What worked and what did not?
  • Worked
  • Having BDO audit our financial statements.
  • Did not work
  • ...

Any additional details:


Lessons learned

edit

Lessons from this quarter

edit

A key objective of the funding is to enable the movement as a whole to understand how to achieve shared goals better and faster. An important way of doing this is to identify lessons learned from entities who receive funds, and to share these lessons across the movement. The purpose of this section is to elicit some of these insights, which will be shared throughout the movement. Please answer the following questions in 1–2 paragraphs each.

What were your major accomplishments in the past quarter, and how did you help to achieve movement goals?

  • Agreement with National Archives and National Library on setting up a Wikipedian in Residence. The National Archives and National Library are the main repositories of documentary heritage in the country. Improving interaction between these collections and the Wikimedia projects and community will be of great benefit to quality and coverage.
  • Starting cooperation with the National Committee 4 and 5 May (remembrance of WW II) We want to make this the basis for developing a new cluster of activities focussing on improving and expanding content of Wikipedia and Wikimedia Commons concerning WW II.
  • Hackathon preparation: an enthousiastic and competent group of volunteers is successfully organising a main event in the global Wikimedia calendar
  • Finalising financial statements and receiving approval from the auditors, this is a major step towards our certification as a fundraising charity and will allow WMNL to apply for funding from grant-making organisations in the Netherlands.

What were your major setbacks in the past quarter (e.g., programs that were not successful)?

  • It is too early to say that an entire program is (un)successful. We have organised activities that did not turn out as we hoped, such as a training in presentation skills for volunteers that had to be cancelled due to lack of participants.

What factors (organizational, environmental) enabled your success?

  • Heritage and cultural organisations in the Netherlands are very keen to work with us. This is linked to public and funders' demands that these organisations widen their audience and become less 'elitist'.
  • WMNL has a number of skilled and motivated volunteers
  • Establishing a small office team has allowed volunteers to focus on content rather than logistics. e.g. in organising the Hackathon

What unanticipated challenges did you encounter and how did this affect what you were able to accomplish?

  • Mobilising new volunteers and opening up new areas of work is proving to be more difficult than we at first expected. Even when members of the community have expressed an interest is an activity 'in theory', it is not guaranteed that they will be able to become practically involved.

What changes might you make in executing your initiatives into the next quarter?

  • Our focus will be even more strongly on mobilising new volunteers and new editors. We want to develop effective ways to bring new people into the Wikimedia community and encourage existing volunteers, members and editors to become more active.

Additional information

edit

Provide any other relevant information that may be helpful or relevant for the FDC (e.g., links to any media coverage, blog posts, more detailed reports, more detailed financial information).

Reports

edit

Monthly reports on meta:

This month in GLAM - NETHERLANDS REPORT:

Media coverage

edit

January

edit

February

edit

March

edit

Blog posts

edit

Other

edit
  • Links to relevant information were included in the activity reports where appropriate

Compliance

edit

Is your organization compliant with the terms outlined in the grant agreement?

edit

As required in the grant agreement, please report any deviations from your grant proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.

Are you in compliance with all applicable laws and regulations as outlined in the grant agreement?

  • Yes

Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Grant funds as outlined in the grant agreement?

  • Yes

Signature

edit
Once complete, please sign below with the usual four tildes.


Retrieved from "https://meta.wikimedia.org/w/index.php?title=Grants:APG/Proposals/2012-2013_round1/Wikimedia_Nederland/Progress_report_form/Q1&oldid=24876717"