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Grants:APG/Proposals/2012-2013 round2/Wikimedia Norge/Progress report form/Q3

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Purpose of the report

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This form is for organizations receiving Annual Plan Grants to report on their results to date. For progress reports, the time period for this report will the first 6 months of each grant (e.g. 1 January - 30 June of the current year). For impact reports, the time period for this report will be the full 12 months of this grant, including the period already reported on in the progress report (e.g. 1 January - 31 December of the current year). This form includes four sections, addressing global metrics, program stories, financial information, and compliance. Please contact APG/FDC staff if you have questions about this form, or concerns submitting it by the deadline. After submitting the form, organizations will also meet with APG staff to discuss their progress.

Global metrics overview - all programs

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We are trying to understand the overall outcomes of the work being funded across our grantees' programs. Please use the table below to let us know how your programs contributed to the Global Metrics. We understand not all Global Metrics will be relevant for all programs, so feel free to put "0" where necessary. For each program include the following table and

  1. Next to each required metric, list the outcome achieved for all of your programs included in your proposal.
  2. Where necessary, explain the context behind your outcome.
  3. In addition to the Global Metrics as measures of success for your programs, there is another table format in which you may report on any OTHER relevant measures of your programs success

For more information and a sample, see Global Metrics.

Overall

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Metric Achieved outcome Explanation
1. # of active editors involved
2. # of new editors
3. # of individuals involved
4. # of new images/media added to Wikimedia articles/pages
5. # of articles added or improved on Wikimedia projects
6. Absolute value of bytes added to or deleted from Wikimedia projects


Telling your program stories - all programs

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Please tell the story of each of your programs included in your proposal. This is your chance to tell your story by using any additional metrics (beyond global metrics) that are relevant to your context, beyond the global metrics above. You should be reporting against the targets you set at the beginning of the year throughout the year. We have provided a template here below for you to report against your targets, but you are welcome to include this information in another way. Also, if you decided not to do a program that was included in your proposal or added a program not in the proposal, please explain this change. More resources for storytelling are at the end of this form. Here are some ways to tell your story.

  • We encourage you to share your successes and failures and what you are learning. Please also share why are these successes, failures, or learnings are important in your context. Reference learning patterns or other documentation.
  • Make clear connections between your offline activities and online results, as applicable. For example, explain how your education program activities is leading to quality content on Wikipedia.
  • We encourage you to tell your story in different ways by using videos, sound files, images (photos and infographics, e.g.), compelling quotes, and by linking directly to work you produce. You may highlight outcomes, learning, or metrics this way.
  • We encourage you to continue using dashboards, progress bars, and scorecards that you have used to illustrate your progress in the past, and to report consistently over time.
  • You are welcome to use the table below to report on any metrics or measures relevant to your program. These may or may not include the global metrics you put in the overview section above. You can also share your progress in another way if you do not find a table like this useful.
Target Last year (if applicable) Progress (at end of Q2) End of year (projected or actual) Comments
Example Example Example Example Example

Revenues received during this period (6 month for progress report, 12 months for impact report)

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Please use the exchange rate in your APG proposal.

Table 2 Please report all spending in the currency of your grant unless US$ is requested.

  • Please also include any in-kind contributions or resources that you have received in this revenues table. This might include donated office space, services, prizes, food, etc. If you are to provide a monetary equivalent (e.g. $500 for food from Organization X for service Y), please include it in this table. Otherwise, please highlight the contribution, as well as the name of the partner, in the notes section.
Revenue source Currency Anticipated Q1 Q2 Q3 Q4 Cumulative Anticipated ($US)* Cumulative ($US)* Explanation of variances from plan
A B C D E F G H I J K

* Provide estimates in US Dollars


Spending during this period (6 month for progress report, 12 months for impact report)

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Please use the exchange rate in your APG proposal.

Table 3 Please report all spending in the currency of your grant unless US$ is requested.

(The "budgeted" amount is the total planned for the year as submitted in your proposal form or your revised plan, and the "cumulative" column refers to the total spent to date this year. The "percentage spent to date" is the ratio of the cumulative amount spent over the budgeted amount.)
Expense Currency Budgeted Q1 Q2 Q3 Q4 Cumulative Budgeted ($US)* Cumulative ($US)* Percentage spent to date Explanation of variances from plan
A B C D E F G H I J J2 K
TOTAL B C D E F G H I J J2 N/A

* Provide estimates in US Dollars


Compliance

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Is your organization compliant with the terms outlined in the grant agreement?

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As required in the grant agreement, please report any deviations from your grant proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.

Are you in compliance with all applicable laws and regulations as outlined in the grant agreement? Please answer "Yes" or "No".

Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Grant funds as outlined in the grant agreement? Please answer "Yes" or "No".

Signature

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Once complete, please sign below with the usual four tildes.

Resources

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Resources to plan for measurement

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Resources for storytelling

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Basic entity information

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Table 1

Entity information Legal name of entity Wikimedia Norge
Entity's fiscal year (mm/dd–mm/dd) 01/01-12/31, and 07/01-12/31
12 month timeframe of funds awarded (mm/dd/yy-mm/dd/yy) 07/01/13 - 06/30/14
Contact information (primary) Primary contact name Erlend Bjørtvedt
Primary contact position in entity Vice Chairman
Primary contact username Bjoertvedt
Primary contact email erlend@wikimedia.no
Contact information (secondary) Secondary contact name Jarle Vines
Secondary contact position in entity Chairman
Secondary contact username Jarvin
Secondary contact email jarle@wikimedia.no


Overview of this quarter

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The purpose of this section is to provide a brief overview of this report. Please use no more than 1-2 paragraphs to address the questions outlined below. You will have an opportunity to address these questions in detail elsewhere in this report.

 
Board members in the new WMNO office in Oslo. Jarle Vines, Hogne Neteland, Dan Mikael Heggø, Astrid Carlsen (employee), and Knut Hjelleset, on March 13, 2014.
 
Wikimedia Norge showcasting it's first ever recruitment film, a 120 seconds long footage featuring six active editors. April, 2014.

CHANGES: Please describe how you changed your plans and budget based on the FDC allocation approved by the Board in December 2012, and your rationale for these changes. You can then use the changed plans and budget as the basis on which to report back on the first quarter.

  • This has been thoroughly explained in the Q1 and Q2 reports. In November, 2013, the Board-of-Directors modified the budget in order to take account of FDC granting, employment, and other important changes.
  • In the Q2 report, we described how we worked systematically to redraft the strategic priorities to match with recruitment, changes, and possibilities. This materialized during Q3 in the new 2014 Annual Plan approved by the Annual Assembly in April.
  • Results in 2013-14 were reported in April to the Annual Assembly through a short-version Annual Report from the Board.
  • The Saami project will not be submitted to the Saami Thing until the second annual deadline, on September 1. The reason for this is that it was concluded that Wikimedia Finland is the most suitable partner for the project, and deliberations with them had not yet started last year.
  • The Nordic projects planned during Q1-Q2, have been continued or altered in the following way:
  • Extending Wiki Loves Monuments to reach out to Denmark, Faraoe Islands, Iceland, and Greenland, trying to get this funded by the Nordic Council (lead: WMNO). Not deamed realistic.
  • Developing a Nordic professional / social arena for Wikipedians-in-Residence, starting with a WiR event in Sweden (lead: WMSE). Not deamed realistic.
  • Explore how Wikimedia chapters in Norway and Finland can possibly co-develop a Northern Saami project (lead: WMNO). Being continued through 2014.
  • All chapters contributing to the Wikimaps Nordic project, mobilizing local GLAM institutions (lead: WMFI). Being continued through 2014.
  • The mention in the Q2 report of a generally deterioration of the collaborative culture in the community, led the board to explore the possibilities of admin training or other professional offers to the community. However, this soon emerged as little realistic after consultation with the community, and a series of more elaborate wiki workshops and a office opening party was instead initiated to bring community members together.
  • After Q3, but before this report was submitted, the Annual Assembly on April approved the action plan, the financial reports and budgets, and basically 26 re-elected the Board with minor changes. Jarle Vines is the new Chairman of the Board, he also held this position 2010-2013.

HIGHLIGHTS: What were 1–2 important highlights of the past quarter? (These may include successes, challenges, lessons learned.)

  • Successful and very promising first meeting this period with the National Library of Norway, resulting in a Wikipedian-in-Residence installed there with a mandate to study a wide array of possible areas of co-operation and openness, including text, film, data licensing, etc.
  • Outreach campaign with edits by the Minister of culture and the Director-General of the Confederation of Norwegian Business.
  • Female topic editing competition around the Women's Day (March 8), resulting in 592 new articles, the best result ever for a Wikipedia editing competition in Norway. (competition)
  • Recruitment and promo films produced during March, 2014 featuring Wikipedia activists and divided between one 2 minutes film, and one 30 sec film. The latter will be forwarded as a candidate for the public holiday non-commercial free promo options during Pentecost.
  • A study trip by all employees to WMSE in Sweden was really worth the effort, both for inspiration and for fruitful exchanges of ideas.
  • Staff managed to recruit one university college to start up 2 new Masters programs next year, where Wikipedia editing and publishing is an integral part of the study program.

WIKI-FOCUS: What Wikimedia projects was your entity focused on (e.g., Wiki Commons, French Wiktionary) this quarter?

  • Wikipedia Bokmål, Wikipedia Nynorsk, Wikipedia Nord-samisk (Saami), Wikimedia Commons.
 
Graphics showing the development of Activity at Wikipedia in the Bokmaal written language. Two-month intervals, 2013-14.
 
Graphics showing the development of Activity at Wikipedia in the Nynorsk written language. Two-month intervals, 2013-14.

GROWTH: How did your entity grow over the past quarter vs. the previous quarter (e.g., Number of active editors reached/involved/added, number of articles created, number of events held, number of partipants reached through workshops)?

  • The Wikipedia versions witnessed renewed and strong growth in Q3, after a slow decline in 2013. During Q3, the total annual decline in the number of articles, editors and especially of very active editors (+100), was reversed and the earlier levels totally regained. On the biggest, Bokmaal version, the number of daily new articles trebled in January and reached levels not seen since 2008. We passed 400,000 articles before Christmas, around the time of the Wikipedia Academy and Christmas Party communions when many active editors gathered in Oslo. The high article production continued in February, and the number of heavy editors only regained its past levels. The change coincided with a period of build-up and new outreach activities on the side of WMNO. It is probably fruitless to search for one, single explanation for the strong recovery in activity at Bokmaal, but for certain it coincides with some increased activity such as the large GLAM outreach seminar, the Wikipedia Academy, emerging writing circles in GLAM institutions, and Wiki workshops. On the Nynorsk version, which had passed 100,000 articles in 2013, the same trend emerged with a very high growth in the number of new articles per day, with a trebling or more of the numbers. The number of editors was more or less stable.
  • The number of members of Wikimedia Norge has marginally increased, by 6 new members in 2013. The total number of paying members was 70, in march 2014. Four years ago, the number of paying members was 38, so there is close to a doubling since then. The number of volunteers is stable at about 20-30 that more or less frequently attend social gatherings, seminars, etc.
  • From January, focus was on establishing a strong Wikipedian-in-Residence presence at the National Library and the National Archives, after the 2 W-i-R assignments at the Directorate for Cultural Heritage expired as planned. The Directorate has now formed an editing group of 8-10m employees, who week once a month to edit articles about cultural heritage preservation and sites. Wikimedia Norway managed to assign one W-i-R to the National Library, who immediately started a comprehensive work to support internal training, technical programming, lemma-listing, automated uploads, site geo-listing and mapping, wiki workshops, editing circles, and writing competitions. The W-i-R at the National Archives got a renewed assignment was installed for the whole of 2014, and has started training a 7 members strong dedicated group, and local archives workers, with editing courses throughout the country. Wikimedia Norway also took part as a data-sharing partner, at the #Hack4No hackaton which was staged in Oslo by the Arts Council Norway (7/2-8/2), with hundreds of attendees.
  • From February, we managed to establish a GLAM Wiki workshop series with good participation. There was a Wiki workshop on 26/2 (Oslo) with 15-20 participants, on 18/3 (Oslo) with 10 participants, and 26/3 (Horten), with 20 participants - including some 5-10 sector experts each time. Next workshops are 10/4 (Oslo), 6/5 (Oslo), 22/5 (Kongsberg), and June (Oslo). In addition, we established a dialogue over W-I-R assignments at the Labour Union Library and Archives, and local institutions in the counties of Hordaland (500 km west) and Nordland (1,000 km north).
  • During the quarter, we estimate that WMNO and W-I-R's have reached 100+ recruits with workshops and editing courses, there has been installed 2 new W-I-R's, there have been co-operation requests from 3 new GLAM institutions listed above, and editing circles of GLAM experts have started up at the National Archives (from January), the Directorate for Cultural Heritage (from January), and at the National Library (from March).
  • There has been a very strong growth in the release of public photos in free licenses during the last 1-2 years. Uploads are also gaining ground. The main release institutions include Folkemuseet in 2012 (200-300,000 photos), Oslo Museum in 2012 (100,000+), and Vitenskapsmuseet in 2013 (100,000+, release). Uploads are ongoing and totaled an estimated 10,000+ in this quarter (Q3). Dialogue on new releases are ongoing with 2 more institutions.

Financial summary

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The FDC requires information about how your entity received and spent money over the past year. The FDC distributes general funds, so your entity is not required to use funds exactly as outlined in the proposal. While line-item expenses will not be examined, the FDC and movement wants to understand why the entity spent money in the way it did. If variance in budgeted vs. actual is greater than 20%, please provide explanation in more detail. This helps the FDC understand the rationale behind any significant changes. Note that any changes from the Grant proposal, among other things, must be consistent with the WMF mission, must be for charitable purposes as defined in the grant agreement, must be reported to WMF, and must otherwise comply with the grant agreement. The WMF mission is "to empower and engage people around the world to collect and develop educational content under a free license or in the public domain, and to disseminate it effectively and globally."

Revenues for this quarter

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Exchange rate: 1 USD = 6 NOK

Table 2 Please report all spending in the currency of your grant unless US$ is requested.

  • Please also include any in-kind contributions or resources that you have received in this revenues table. This might include donated office space, services, prizes, food, etc. If you are to provide a monetary equivalent (e.g. $500 for food from Organization X for service Y), please include it in this table. Otherwise, please highlight the contribution, as well as the name of the partner, in the notes section.
Revenue source Currency Anticipated Q1 Q2 Q3 Q4 Cumulative Anticipated ($US)* Cumulative ($US)* Explanation of variances from plan
Wikimedia Foundation FDC NOK 840.000 0 145.656 327.188 G 472.844 140.000 78.807 Revenue from FDC is accounted while activated. This means that only spent funds are accounted as received. The reminder is accounted in the balance sheet as "unspent funds FDC".
Membership fees NOK 15.000 200 5.500 3.755 G 9.455 2.500 1.576 Revenues are now only slightly behind budget, memberships are most commonly renewed in spring before the annual assembly (late April).
Private gifts & other grants NOK 30.000 1.098 1.148 3.082 G 5.328 5.000 888 Revenues are clearly behind budget, since WMNO has not had the capacity to trace potential corporate donors.
Participation fees NOK 15.000 0 20.200 0 G 20.200 2.500 3.670 Revenues are ahead of budget, we managed to attract a more substantial participation fee from Arts Council Norway during the Wikipedia Academy in December, 2013. There were no fees taken from participants at events in Q3.
Public Funds (Saami) NOK 200.000 0 0 0 G 0 33.333 0 The Board will venture to develop a new Saami project (deadline September 1, 2014), until then there will be no funding for this item.
TOTAL NOK 1.100.000 1.298 172.504 334.025 G 507.827 183.333 84.941 The dominating factor in underperformance on revenues, is the delay in hiring staff which means that FDC funds weren't properly activated until Q2 and Q3. Similarly, the Saami project funding can not be released before after the September 1 deadline, i.e. only from 2015.

* Provide estimates in US Dollars


Spending during this quarter

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Table 3 Please report all spending in the currency of your grant unless US$ is requested.

(The "budgeted" amount is the total planned for the year as submitted in your proposal form or your revised plan, and the "cumulative" column refers to the total spent to date this year. The "percentage spent to date" is the ratio of the cumulative amount spent over the budgeted amount.)
Expense Currency Budgeted Q1 Q2 Q3 Q4 Cumulative Budgeted ($US)* Cumulative ($US)* Percentage spent to date Explanation of variances from plan
Salaries and personnel cost NOK 480.000 0 49.305 219.446 G 268.751 80.000 44.792 56,0 % The first two employees started work on December 1, 2013. The third employee started when the second quarter ended.
Office costs NOK 100.000 0 14.524 19.962 G 34.486 16.666 5.748 34,5 % Offices signed and utilized from December, but no payments have been realized in Q3. Activation in the accounts have not yet started because the exact rental costs is not yet clear (it is a residual cost-sharing price). The municipality of Oslo has also entered as a housing partners, potentially bringing future costs down. Total annual costs are now anticipated to fall below budget levels. Costs this far are for furniture, IT equipment, etc.
Program 1 GLAM NOK 50.000 0 0 0 G 0 8.333 0 0 For accounting reasons, costs related to GLAM activities are accounted at their respective posts as travelling, meeting costs, etc.
Program 3 W-I-R NOK 50.000 0 0 0 G 0 8.333 0 0 For accounting reasons, costs related to W-I-R activities are accounted at their respective posts as travelling, meeting costs, etc.
Public projects (Saami) NOK 200.000 0 0 0 G 0 33.333 0 0 Project preliminarily postponed due to reduced FDC funding. Board will apply for Saami project fund with deadline September 1, 2014.
Travelling costs, etc NOK 70.000 4.471 7.675 23.980 G 36.126 11.666 6.021 51,6 % Cost include some GLAM and/or W-I-R activities.
Wikipedia Academy & other events NOK 75.000 0 42.463 21.348 G 63.811 12.500 10.635 85,1 % Costs include some GLAM events (Wiki workshops at museums).
Prizes, gifts NOK 15.000 2.660 13.240 3.920 G 19.920 2.500 3.320 132,8 % This costs include accumulated "Competition of the Week" prices, and the WLM 2013 prizes. Also include a few GLAM writing competition costs.
Nordic Activities NOK 20.000 0 0 0 G 0 3.333 0 0 The marginal Nordic Chapter meeting costs on December 15, are reported under Wikipedia Academy (above). This included NOK 1.132 in lunch costs. Besides, there was a NOK 3.386 travel cost for our participation in Wikimaps Nordic.
All other costs NOK 30.000 2.049 11.998 2.514 G 16.561 5.000 2.760 55,2 % This item includes accounting, Chapters Association, memberships, IT, post, telephony, recruitment advertising, etc. Accounting still performed by board, Chapters Association apparently abandoned. Board also performs personnel administration, salary and tax reporting, etc.
TOTAL NOK 1.100.000 9.180 139.206 291.170 G 439.556 183.333 73.260 40,0 % N/A

* Provide estimates in US Dollars


Progress toward this year's goals/objectives

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This section addresses the impact of the programs / initiatives* and objectives your entity has implemented over the past quarter and the progress your entity is making toward meeting this year's goals. We understand that some metrics may not be applicable in this quarterly report, so please add metrics here if they are applicable.

*In the past, the FDC has used the term 'initiative', but we are using the term 'program.'

Program 1

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Wikipedia for the GLAM Sector
 
The Minister of Culture, Mrs Thorhild Widvey, editing her first article together with Mr Lars Alvik, Wikipedian-in-Residence at the National Library of Norway. March, 2014.
 
Highly concentrated GLAM experts training to edit the Wikipedia, in the Preus Photography Museum in Horten, southwest of Oslo, March 26, 2014.
What are the objectives of this program? Please include metrics.
  • The objectives of the program is to enhance the outreach towards the GLAM sector in Norway, by
  • develop and offer GLAM institutions, curators and relevant employees throughout the country, a series of more (A) advanced editing training courses in Wikipedia editing, rules and regulations, licensing, and strategic use of Wikipedia and Wikimedia Commons during fall, 2013 - and also in dedicated tutorial tracks at Wikipedia Academy 2013 and Wikipedia Academy 2014.
  • develop technical and information architectual solutions to integrate Wikipedia and Wikimedia Commons content in the nationwide, travelling app trial project (B) Heritage Here (Kultur- og naturreise), in order to offer travellers in Norway Wikimedia textual and visual content throughout the trial areas in 2013, and (if realized) throughout the country in 2014.
  • support the two objectives above (A, B), by organizing a number of textual and visual production (C) competitions on GLAM themes, through an intensification of established editing competitions on the Wikipedia, and at least one targeted outreach sub-competition towards the sector during Wiki Loves Monuments 2013 in September, 2013.
  • support the two objectives above (A, B), by bringing GLAM professionals and experienced wikipedians together in 4-5 social and tutorial evenings annually, starting in full from fall, 2013.
Progress against these objectives (include metrics and # of volunteers/staff involved)?
  • As reported before, Wikimedia Norge's co-operation with the GLAM sector in Q1-Q2 resulted in the systematic linking of Wikipedia articles tailored to the item in question at the Digital Museum - the web interface for museum artifacts and photos of all the museums of Norway (example 1, example 2).
  • Advanced editing courses for GLAM experts and employees were started through 3 new efforts in Q3:
  • Weekly trainings in the archives sector, facilitated by the WiR and a dedicated group 7 members strong at the National Archives, taking responsibility for training archives officers all over Norway during 2014.
  • Continuous trainings of the experts and staffs of the National Library, facilitated by the WiR and supported by WMNO, including wiki workshops.
  • Monthly, or more-than-monthly, Wiki Workshops attracting 20 attendees each, in altogether 3 different cities before summer, and visiting after the following schedule: Museum of Cultural History / Folkemuseet (Feb), Directorate of Cultural Heritage (Mar), Preus Photo Museum (Mar), Technical Museum (Apr), Cinemathographic Museum (May), Mining Museum (May), and Natural History Museum (Jun).
  • Trainings were also conducted with other institutions in Q3, namely the Directorate for Cultural Heritage (who now have started an editing group), the United Nations Foundation of Norway, and minor events attracting a total of 10-15 attendees.
  • Advanced trainings were also discussed with Arts Council Norway on February 4, but no specific plans are as yet developed. The trainings increasingly take place inside the institutions, i.e., they are maturing to take the relay further.
  • Cooperation with Heritage Here (Kultur- og naturreise) was resumed during fall and Wikimedia Norge took part in planning and execution of the hackaton #hack4NO in Oslo (February, 7-8). Wikimedia Norge (Dan Mikael Heggø & Lars Jynge Alvik) participated in the planning process with technical inputs and data, and at least 4 wikipedians took part in the hackaton.
Progress on extension and intensification of the project

During Q3, the increase in activity and attraction of the GLAM sector clearly continues. The "models" of "wikipedization" of GLAM institutions clearly spread among the institutions, as they learn from each other. The Arts Council Norway, and the Directorate for Cultural Heritage, have been main role models. Extensions and progress includes:

  • The National Library met with us in February, and installed a WiR to explore a portfolio of options, train experets, prepare release and uploading processes, database mining, etc.
  • The National Archive want to conduct substantial training, data release, editing circles, throughout 2014 and 2015, at least. They approach Wikimedia Norway for even closer co-operation.
  • The Labour Movement Library and Archive want to co-operate on their vast photo and data archives, hopefully with a WiR (they have clear constraints after a State budget funding reduction since January). They are eager to get help from WMNO and we will probably have to co-fund such an extension.
  • Regional museums in Nordland county approach for similar assistance from WMNO.
  • Regional archives in Hordaland county approach for similar assistance from WMNO.
  • The Science Museum (Vitenskapsmuseet) in Trondheim last year released their photos of exhibits and artifacts in CC-BY-SA license. We only learned this shortly after Q3, and will approach them duly.
  • The Directorate of Cultural Heritage (Riksantikvaren) is rounding off their Wikipedia program, as planned, and they are currently approving an impact report. This report is not published yet, but our own studies reveal the following results since summer 2013:
  • New articles in the category Cultural heritage: 380 on Bokmaal, 580 on Nynorsk.
  • New photos through WLM: 2,000 in September 2012, compared to 2,500 in september 2013.
  • Participants at external trainings: + 75.
  • Number of site visits to Kulturminnesøk database site, redirected from the Wikipedia: 7,000 during twelve months 2012, compared to 20,000 during twelve months 2013-14.
  • Number of site visits to theWikipedia Project site: 363 in October, 335 in December, 370 in February, 447 in March.
  • The Directorate will establish a permanent, technical solutions to automatically upload their photos from the Kulturminnesøk site to Wikimedia Commons, in 2014.
  • The Directorate staged a hackaton with many local wikipedians and wikimedians, resulting in the inclusion of Norwegian cultural heritage site ID numbers in Wikidata. This has created a very easy template to categorize and describe a potential 150,000 different cultural heritage sites by their ID number.
Activities conducted.
  • 6/1 - meeting the National Library. Offering them a new WiR for recruitment the day after, started on 20/1.
  • 23/1 - meeting with the Labour Movement Library and Archive, regarding future co-operation, photo donation, etc.
  • 6/2 - two participants at a traditional, national seminar on open data in the GLAM sector (web)
  • 7/2 - four participants at the #Hack4NO major hackaton in Oslo, contributing with Wikimedia data etc.
  • 26/2 - Wiki workshop at the Museum of Cultural History (Folkemuseet) in Oslo. Some 20 attendees. Editing. (blog post)
  • 3/3 - meeting with the Museum of Cultural History (Folkemuseet) concerning Wikipedia, photos, uploading of their 200-300,000 photo release.
  • 6/3 - the minister of culture edits her first article, guided by local wikipedian & WiR. Dialogue with WMNO about the Wikipedia. (radio) (blog post)
  • 17/3 - two participants at the Nordic Archive Communication Conference, resulting in requests for regional WiRs.
  • 18/3 - Wiki workshop at the Directorate of Cultural Heritage in Oslo, with 2 instructors and 8 participants from the GLAM sector.
  • 26/3 - Wiki workshop at the private Preus Photo Museum in Horten. 20 attendees. Editing, training. Editing competition at Wikipedia. (blog post) (competition)
  • We estimate that we have reached 200 GLAM specialists directly through seminars and workshops, during Q2.
What worked and what did not?
  • What worked: As reported in Q2, long-time efforts are now really paying off and yield substantial results. The very receptive trend in 2012 continues into 2014.
    • The hiring of paid staff and the recruitment picks have been a great success with 100% staff retention this far.
    • Wiki workshop worked very well, with a steady attendance of some 20 prospect editors per term. Advertisement is made extensively through Facebook and Twitter, and through the sites of the institutions.
    • Photo donations keep coming in.
    • An ever more "self-propellant" GLAM sector, as regards training, strategy, and project development.
    • Editing groups in three GLAM institutions, though they probably do not edit very much at this early stage.
  • What did not work:
    • Editing training is somewhat more left with the institutions, since it wears rather a lot on the community.
    • There still seem to be some (practical?) barriers towards editing in the sector, but that is slowly changing.
    • Plans to integrate Iceland, Greenland, etc in the WLM 2013, were clearly too ambitious with present resources.
    • Plans to create Scandinavian arenas for WiR's was probably too ambitious. Efforts to bring them together are unsuccessful.
    • WiR's are torn between a sense of affiliation to WMNO, and to their institution. Some are quickly "domesticated" into the institution.


Any additional details:


Program 3

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Wikipedians-in-Residence
What are the objectives of this program? Please include metrics.
  • The program should create an attractive platform for recruiting, developing and utilizing the resources of wikipedians-in-residence (W-I-R) in Norway, by doubling the number of W-I-R's from the present 2 to at least 4 residencees by the end of the program period. Further, experience merits that Wikimedia Norge should assist W-I-R's more closely in involving the total staff f their institutions more thoroughly. We believe the chapter should assist W-I-R's in broadening their reach and appeal to other staff of their instituon and their professional network, to increase participation and reach.
  • In the 2014 Plan, the Board of WMNO and the Annual Assembly decided in April, 2014, to set the goal of obtained an accumulated 10 WiR's by the end of 2015.
Progress against these objectives (include metrics and # of volunteers/staff involved)?
  • From Q1 to Q2, the number of W-i-R's n Norway increased from 5 to a total of 6. During Q3, there were 2 WiR's abandoned and 2 new WiR's initiated in Norway. The tasks of the WiR's are very diverse, focusing on training, technical programming and support, and wikification strategy.

The following table gives an overview of the progress with Wikipedians in Residence in Norway:

  1. Oslo Museum - - - WiR period 2013, 2014 - WiR name Lars Roede - Tasks (b) Mobilization. (c) Editing. - Results Quality articles.
  2. Museum of Cultural History - - - WiR period 2013, 2014 - WiR name Jon Birger Østby - Tasks (a) Strategy. (c) Editing. - Results Quantity articles and category completeness (example). Photo donations (1,505 images uploaded manually). Strategic work to link different databases and repositories to Wikipedia.
  3. Directorate of Cultural Heritage - - - WiR period Aug-Dec 2013 - WiR name Knut Hjelleset - Tasks (b) Mobilization. - Results Editing courses, sector seminar in Oslo.
  4. Directorate of Cultural Heritage - - - WiR period Aug-Dec 2013 - WiR name Lars Jynge Alvik - Tasks (a) Strategy. (d) Technical. - Results WLM infrastructure, map solutions, list localizations, source programming, image uploading bot (4,750 images uploaded).
  5. National Archives - - - WiR period 2013 - WiR name Eirik Fløan - Tasks (a) Strategy. (b) Mobilization. - Results Institutional strategy, editing courses, mobilization.
  6. National Archives - - - WiR period 2014-2015 - extension with new assignment and mandates through 2014 for Eirik Fløan.
  7. University of Technology and Science (NTNU) - - - WiR period Oct-Dec 2013 - WiR name Kjersti Lie - Tasks (c) Editing. (d) Technical. - Results Cleaning up the category structure and articles related to the topics and heritage of the university.
  8. National Library - - - WiR period 2014 - WiR name Lars Jynge Alvik - Tasks (a) Strategy. Later: (b), (d). - Results Will explore and conceptualize the potentials and possibilities inherent in the central role of the National Library. Phase 2 (after April) will opt to operationalize.
Progress on extension and intensification of the project
  • The National Library met with us in February, and installed a WiR to explore a portfolio of options, train experts, prepare release and uploading processes, database mining, etc.
  • The Labour Movement Library and Archive want to co-operate on their vast photo and data archives, hopefully with a WiR (they have clear constraints after a State budget funding reduction since January). They are eager to get help from WMNO and we will probably have to co-fund such an extension.
  • Regional museums in Nordland county approach for similar assistance from WMNO.
  • Regional archives in Hordaland county approach for similar assistance from WMNO.
Activities conducted.
  • Activities have focused on recruiting more WiR's at more institutions.
  • The WiR at the National Library was included in preparations for the Hack4NO event, the Wiki workshops (lemma-listing), and as a trainer of the Minister of Culture.
What worked and what did not?
  • What worked:
    • The program and concept basically works, and the Directorate of Cultural Heritage rounds off their project with very good experience and recommendation regarding the WiR's.
    • More institutions ask us to help them install WiR's.
  • What did not work:
    • Plans to create Scandinavian arenas for WiR's was probably too ambitious. Efforts to bring them together are unsuccessful.
    • WiR's are torn between a sense of affiliation to WMNO, and to their institution. Some are quickly "domesticated" into the institution.

Any additional details:


Program 4

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Professionalization of Wikimedia Norway
What are the objectives of this program? Please include metrics.
  • The program should clearly increase the ability of Wikimedia Norge to attract funding, plan and conduct projects, document progress, and communicate results.
 
Three board members from WMNO, visiting WMSE in Stockholm for instant learning.
 
Wikipedia Academy at the Architecture Museum in Oslo, December 14, 2013 - rounded off the second quarter with FDC funding.
Progress against these objectives (include metrics and # of volunteers/staff involved)?
  • The ability to attract funding is manifested in Q1 from the FDC period, and in January the hired staff started work extensively on applications for public and charitable funds. In January-February 2014, staff submitted the first application for independent funds for a regional outreach campaign to the districts of Norway. By May 14, the Board will apply for at least NOK 1.5 mio from the State, funding that is now published for use in projects that focus on scientific quality of articles. The total funding allotment in the State Budget is NOK 5 mio (USD 900,000), and the submissions are competitive with multiple applicants.
  • The ability to plan and conduct projects has been enhanced by a very successful hiring of 3 full- or part-time staff, and following up on the operational plan with 'SMART' objectives for each project.
  • The staff employed have diverse project skills, including planning, employment and leadership, budgeting and reporting, public funds submission, and event management.
  • The half-year planning and the corresponding (revolving) half-year budgeting gives a new tool of measuring results and progress. However, there is still work to be done on project design and tools.
  • The ability to communicate results has been strengthened by better and more frequent communication towards members and wiki communities, and by re-establishing the Facebook, Blog, and Twitter channels. Hired staff participate actively in updating social media channels.
  • Staff has just preliminarily started to work the higher education, with the result that the Lillehammer University College (Høgskolen I Lillehammer) will start up two Masters programs in 2014-15, where Wikipedia editing and publication is an integral part of the didactic offer. Wikimedia Norge is currently connecting them with similar efforts at the University of Nordland (Bodø) and the Norwegian School of Business (Oslo).
Activities

The main activities to enhance professionalization, include:

  • Hiring 3 employees, and establishing procedures and some reporting.
  • Hiring an office in central Oslo, which is cheap and works fine.
  • A substantial visibility in media and social media during Q2, on issues mainly on the editing relay among prominent women, plus saami Wikipedia.
  • In March, staff produced 2 recruitment films for Wikimedia Norway. The films will be soon released in one 30 sec version, and one extended 120 sec version. The films have been pre-showcast, and the reception is very good! The formal launch will take place at a renewed Wikipedia.no web interface.
  • Renewal of the Wikipedia.no web page is in the final stage. It will first of all guide visitors towards participation and tutorial, and the recruitment film will be visible there.
  • WMNO obtained accreditation of community photographers to the Central Bank Galla on January 14, resulting in 26 photos of high-ranking leaders from politics and the corporate world (Commons) (blog post).
  • 6/2 - three employees visit WMSE office in Stockholm for a two-day best-practice sharing program.
  • 26/2 - social media training for the employees. Distributed responsibilities for Facebook, Twitter, and Youtube.
  • External outreach included:
  • 3 Wiki Workshops, hereafter held at least monthly.
  • 1 more Wiki Workshop with the UN Foundation (FN-Sambandet)
  • 1 Wiki training session with the Nynorsk Movement of Norway.
  • Newsletters to members every month.
  • Several media stories (media archive)
  • Facebook following increased from 1,129 to 1,334 during Q3.
  • Twitter following increased from 464 to 668 during Q3.
  • Substantially more activity at our blog.
What worked and what did not?
  • What worked
    • Recruitment and office acquisition has worked very well.
    • Social media outreach is increasing, the readership of Facebook stories is up from typically 100, to typically 300.
  • What did not work
    • Recruitment of new members is still slow, even though the number is slightly above that of one year ago.
    • The "board HR model" to guide employees in their tasks, is to be constantly evaluated and/or reviewed.

Any additional details:


Lessons learned

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Lessons from this quarter

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A key objective of the funding is to enable the movement as a whole to understand how to achieve shared goals better and faster. An important way of doing this is to identify lessons learned from entities who receive funds, and to share these lessons across the movement. The purpose of this section is to elicit some of these insights, which will be shared throughout the movement. Please answer the following questions in 1–2 paragraphs each.

What were your major accomplishments in the past quarter, and how did you help to achieve movement goals?

  • Recovery of participation and article production.
  • Employee retention and several project successes.
  • Produced two good recruitment films, in norwegian.
  • Obtained two Masters programs with Wikipedia didactics.
  • Good co-operation and WiR engaged at the National Library.
  • Several new institutions approaching us for co-operation.
  • The Minister of Culture, and the leader of Norwegian businesses, editing the Wikipedia!

What were your major setbacks in the past quarter (e.g., programs that were not successful)?

  • Still some fatigue and deterioration in the motivation and communal spirit among many admins and project veterans.
  • Still hard to recruit women as admins and board members.

What factors (organizational, environmental) enabled your success?

  • Staff initiative and autonomy in defining projects and reaching goals.
  • Very good cooperation and culture within the board of Wikimedia Norge.

What unanticipated challenges did you encounter and how did this affect what you were able to accomplish?

  • None except for what was reported Q1 - Q2.

What changes might you make in executing your initiatives into the next quarter?

  • Extend focus to include higher education (pilot character of efforts).
  • Do more direct work with immediate utility for local Wikipedia communities.
  • Do more to retain and motivate admins, editors, and other volunteers.

Additional information

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Provide any other relevant information that may be helpful or relevant for the FDC (e.g., links to any media coverage, blog posts, more detailed reports, more detailed financial information).

Compliance

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Is your organization compliant with the terms outlined in the grant agreement?

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As required in the grant agreement, please report any deviations from your grant proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.

  • As reported in Q1 and Q2, the programs budgeted in the original allplcation were substantially reduced when the FDC and WMF Board only granted half the requested funds to WMNO. This is duly reflected in various reports, in the 2014 Action Plan, and in the 2013-2014 Budget.

Are you in compliance with all applicable laws and regulations as outlined in the grant agreement? Please answer "Yes" or "No".

  • Yes

Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Grant funds as outlined in the grant agreement? Please answer "Yes" or "No".

  • Yes

Signature

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Once complete, please sign below with the usual four tildes.


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