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Grants:APG/Proposals/2013-2014 round1/Wikimedia CH/Progress report form/Q2

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Purpose of the report

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This form is for organizations receiving Annual Plan Grants to report on their results to date. For progress reports, the time period for this report will the first 6 months of each grant (e.g. 1 January - 30 June of the current year). For impact reports, the time period for this report will be the full 12 months of this grant, including the period already reported on in the progress report (e.g. 1 January - 31 December of the current year). This form includes four sections, addressing global metrics, program stories, financial information, and compliance. Please contact APG/FDC staff if you have questions about this form, or concerns submitting it by the deadline. After submitting the form, organizations will also meet with APG staff to discuss their progress.

Global metrics overview - all programs

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We are trying to understand the overall outcomes of the work being funded across our grantees' programs. Please use the table below to let us know how your programs contributed to the Global Metrics. We understand not all Global Metrics will be relevant for all programs, so feel free to put "0" where necessary. For each program include the following table and

  1. Next to each required metric, list the outcome achieved for all of your programs included in your proposal.
  2. Where necessary, explain the context behind your outcome.
  3. In addition to the Global Metrics as measures of success for your programs, there is another table format in which you may report on any OTHER relevant measures of your programs success

For more information and a sample, see Global Metrics.

Overall

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Metric Achieved outcome Explanation
1. # of active editors involved
2. # of new editors
3. # of individuals involved
4. # of new images/media added to Wikimedia articles/pages
5. # of articles added or improved on Wikimedia projects
6. Absolute value of bytes added to or deleted from Wikimedia projects


Telling your program stories - all programs

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Please tell the story of each of your programs included in your proposal. This is your chance to tell your story by using any additional metrics (beyond global metrics) that are relevant to your context, beyond the global metrics above. You should be reporting against the targets you set at the beginning of the year throughout the year. We have provided a template here below for you to report against your targets, but you are welcome to include this information in another way. Also, if you decided not to do a program that was included in your proposal or added a program not in the proposal, please explain this change. More resources for storytelling are at the end of this form. Here are some ways to tell your story.

  • We encourage you to share your successes and failures and what you are learning. Please also share why are these successes, failures, or learnings are important in your context. Reference learning patterns or other documentation.
  • Make clear connections between your offline activities and online results, as applicable. For example, explain how your education program activities is leading to quality content on Wikipedia.
  • We encourage you to tell your story in different ways by using videos, sound files, images (photos and infographics, e.g.), compelling quotes, and by linking directly to work you produce. You may highlight outcomes, learning, or metrics this way.
  • We encourage you to continue using dashboards, progress bars, and scorecards that you have used to illustrate your progress in the past, and to report consistently over time.
  • You are welcome to use the table below to report on any metrics or measures relevant to your program. These may or may not include the global metrics you put in the overview section above. You can also share your progress in another way if you do not find a table like this useful.
Target Last year (if applicable) Progress (at end of Q2) End of year (projected or actual) Comments
Example Example Example Example Example

Revenues received during this period (6 month for progress report, 12 months for impact report)

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Please use the exchange rate in your APG proposal.

Table 2 Please report all spending in the currency of your grant unless US$ is requested.

  • Please also include any in-kind contributions or resources that you have received in this revenues table. This might include donated office space, services, prizes, food, etc. If you are to provide a monetary equivalent (e.g. $500 for food from Organization X for service Y), please include it in this table. Otherwise, please highlight the contribution, as well as the name of the partner, in the notes section.
Revenue source Currency Anticipated Q1 Q2 Q3 Q4 Cumulative Anticipated ($US)* Cumulative ($US)* Explanation of variances from plan
A B C D E F G H I J K

* Provide estimates in US Dollars


Spending during this period (6 month for progress report, 12 months for impact report)

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Please use the exchange rate in your APG proposal.

Table 3 Please report all spending in the currency of your grant unless US$ is requested.

(The "budgeted" amount is the total planned for the year as submitted in your proposal form or your revised plan, and the "cumulative" column refers to the total spent to date this year. The "percentage spent to date" is the ratio of the cumulative amount spent over the budgeted amount.)
Expense Currency Budgeted Q1 Q2 Q3 Q4 Cumulative Budgeted ($US)* Cumulative ($US)* Percentage spent to date Explanation of variances from plan
A B C D E F G H I J J2 K
TOTAL B C D E F G H I J J2 N/A

* Provide estimates in US Dollars


Compliance

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Is your organization compliant with the terms outlined in the grant agreement?

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As required in the grant agreement, please report any deviations from your grant proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.

Are you in compliance with all applicable laws and regulations as outlined in the grant agreement? Please answer "Yes" or "No".

Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Grant funds as outlined in the grant agreement? Please answer "Yes" or "No".

Signature

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Once complete, please sign below with the usual four tildes.

Resources

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Resources to plan for measurement

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Resources for storytelling

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Basic entity information

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Table 1

Entity information Legal name of entity Wikimedia CH
Entity's fiscal year (mm/dd–mm/dd) 01/01-12/31
12 month timeframe of funds awarded (mm/dd/yy-mm/dd/yy) 01/01/14-12/31/14
Contact information (primary) Primary contact name Charles Andrès
Primary contact position in entity Chief Science Officer
Primary contact username Chandres
Primary contact email charles.andres@wikimedia.ch
Contact information (secondary) Secondary contact name Patrick Kenel
Secondary contact position in entity President
Secondary contact username Pakeha
Secondary contact email patrick.kenel@wikimedia.ch


Overview of this quarter

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The purpose of this section is to provide a brief overview of this report. Please use no more than 1-2 paragraphs to address the questions outlined below. You will have an opportunity to address these questions in detail elsewhere in this report.

CHANGES: Please describe how you changed your plans and budget based on the FDC allocation approved by the Board in December 2012, and your rationale for these changes. You can then use the changed plans and budget as the basis on which to report back on the first quarter.

  • Plan:

The annual plan has mainly be changed in term of visibility and readability, we grouped together COMMUNITY SUPPORT, GLAM, EDUCATION and OFFLINE DISSEMINATION programs under one unique OUTREACH umbrella. The idea behind this is to better reflect the strategic priorities of our chapter: Outreach on the one hand, and Support to content on the other hand.

  • Community support is our main program and represents 45% of our total budget (staff time included).
  • The GLAM program is mainly centered around the Wikipedians in Residence at the Swiss National Library, and the development of the GlamWikitoolset. We are aiming at bringing sustainability to our GLAM approach. Eventhough these projects have been met with success, they have also been extremely time-consuming for Wikimedia volunteers. The Swiss chapter, therefore, is willing to provide Wikimedians with tools that will help decrease their workload.
  • The Education program has been cut back to a "feasibility/pilot" sub-program. We believe that the Swiss context is favorable to an autonomous Education program, supported by an autonomous Swiss fundraiser, e.g. fees applied for introduction courses or conferences: we will test this over the course of 2014.
  • The Offline dissemination program has been slightly reduced during Q2, but remains a top priority over the next years for Wikimedia CH.

The Alps program remain a program in itself even if a small one for now. Wikimedia CH is willing to test the feasibility and the impact of such thematic program. The Alps thematic has a great potential in Switzerland and may lead to a multiyear plan of activities.

  • Budget:

The budget has been reduced by CHF 147,000 CHF, mainly in staff and administrative cost. An additional CHF 80,000 had to be budgeted when we volunteered to organize the Zurich Hackathon in May.


Budget WMCH 2014
Revenues
FDC 500'000 362'000
Internal Fundraising via Wikimedia.ch 50'000 50'000
Members fees 12'000 15'000
External Fundraising 100'000 100'000
Trainings 15'000 6'000
Hackathon Scholarships 25 000
Taking in own reserves and report from 2013 227'824 212'394.85
Total income CHF 904'824 CHF 745'394.85
Expenses
Administratives cost
Salaries netto 393'700 319'200 the 50% position of a project manager has been replaced by an increase to 80% of the German community liaison, the recruitment of the administrative assistant has been moved to the end of this year.
Social insurances 65'594 52'770
Other insurances 3'000 3'000
subtotal salaries CHF 462'294 CHF 374'970
IT support and website hosting 74'880 74'880
Data protection, fundraising costs, ICS 2'500 2'500
IT hardware 10'000 5'000 revision of the renewal plan for hardware
Administrative stuff and pending costs 25'000 25'000
Rental fees for the staff offices 22'800 12'000 the shared office in Bern idea has been put on hold
subtotal other administrative costs CHF 135'180 CHF 119'380
total administrative costs CHF 597'474 CHF 494'350
Programs
Community support (CHF 175'500 CHF)
Scholarships 15'000 15'000
Wikimedians meetings in Switzerland 10'000 10'000
Community Manager budget 4'500 4'500
Trainings for trainers 5'000 4'000
Gender Gap 1'500 1'500
Language support 6'000 6'000
Support to photography 10'000 10'000
Living traditions 15'000 - merged with wikiseason
Wiki Loves Public Arts 3'000 3'000
Wikiexpeditions 6'000 CHF 6'000
Micro-Grant 5'000 5'000
Participation support 6'000 6'000
Public domain project 15'000 10'000 review of the project, more indirect support to try to get external funding
Hackathon 80'000 80'000
New Public Domain 5'000 5'000
WMID Edit contest 6'000 6'000
Botanical contest 500 500
Digitization Group of Expert 3'000 report from 2013
Outreach (63'500 CHF)
GLAM CHF 51'500 CHF 45'000
Sciences GLAMS (Herbariums, Botanical Garden) 9'000 9'000
GLAM brochure 5'000 5'000
GLAMwiki toolset promotion 500 - no printed material only on-line
Regional GLAM wikimedia Day 3'000 3'000
Reprostation 6'000 - No active project has been linked to the acquisition of a new station, we therefore decided to put this purchase on hold
Qrpedia Morgarten 500 500
Rumantsch-Ladin wikiproject 2'500 2'500
SNL 25'000 25'000
Offline dissemination CHF 27'000 CHF 14'000
Non Tech Events 2'000 2'000
Offline Tech events 5'000 5'000
Online/printed guides 7'000 3'000 no design preparation cost
Offline package 10'000 4'000 less package sent
Partnerships development 1'500 - only staff time
Professional Offer 1'500 - only feasibility analysis
Education CHF 7'600 CHF 4'500
Wikimedia internship - Smith College 1'600 - postponed
Wikivillage (aka WikiCity) 3'000 3'000
WikiTour 3'000 1'500 Reduced scope, only in places where they do not charge for the exhibition
The Alps (10 000 CHF)
Wikiseason CHF 5'000 CHF 10'000
Association development (14'500 CHF)
Board training 15'000 10'000
staff training 6'000 2'500
Forum Helveticum 500 500
Suisse Culture 1'250 1'250
subtotal activities CHF 307'350 CHF 263'250
Total CHF 904'824 CHF 757'600

HIGHLIGHTS: What were 1–2 important highlights of the past quarter? (These may include successes, challenges, lessons learned.)

 
Wikimedia Hackathon Zurich 2014 Group Photo
 
Emmanuel & Micha with the Swiss National Library Director
  • Wikimedia Hackathon
  • Wikipedian in Residence at the Swiss National Library

WIKI-FOCUS: What Wikimedia projects was your entity focused on (e.g., Wiki Commons, French Wiktionary) this quarter?

  • Commons
  • Wikipedia
  • Wikisource

GROWTH: How did your entity grow over the past quarter vs. the previous quarter (e.g., Number of active editors reached/involved/added, number of articles created, number of events held, number of partipants reached through workshops)?

Membership

As of 30 June 2014, Wikimedia CH had 439 members, an increase of about 1,5% for the second quarter only.

  • 113 are supportive members and 22 members represent legal entities.
  • 271 (61.8%) are primarily German-speakers, 109 French-speakers (25%), 22 Italian-speakers (5%), 36 (8%) English speakers and 1 Romansh-speaker (0.2%).
  • A little bit less than 70% (306) identified as males, but since providing information about gender is not mandatory, this figure may not match the exact reality.
  • Note also that after reminding members about their expired membership, we had several cancellations and, sadly, 1 member passed away.
Editor growth

We are currently discussing with the Foundation the availability of data that would help us evaluate the impact of our programs in terms of edits and accounts created. Until then, we cannot really address the issue of editor impact for programs such as the Wikipermanences (see below).

Financial summary

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The FDC requires information about how your entity received and spent money over the past year. The FDC distributes general funds, so your entity is not required to use funds exactly as outlined in the proposal. While line-item expenses will not be examined, the FDC and movement wants to understand why the entity spent money in the way it did. If variance in budgeted vs. actual is greater than 20%, please provide explanation in more detail. This helps the FDC understand the rationale behind any significant changes. Note that any changes from the Grant proposal, among other things, must be consistent with the WMF mission, must be for charitable purposes as defined in the grant agreement, must be reported to WMF, and must otherwise comply with the grant agreement. The WMF mission is "to empower and engage people around the world to collect and develop educational content under a free license or in the public domain, and to disseminate it effectively and globally."

Revenues for this quarter

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Provide exchange rate used: 0.8909, average rate jan-june

Table 2 Please report all spending in the currency of your grant unless US$ is requested.

  • Please also include any in-kind contributions or resources that you have received in this revenues table. This might include donated office space, services, prizes, food, etc. If you are to provide a monetary equivalent (e.g. $500 for food from Organization X for service Y), please include it in this table. Otherwise, please highlight the contribution, as well as the name of the partner, in the notes section.
Revenue source Currency Anticipated Q1 Q2 Q3 Q4 Cumulative Anticipated ($US)* Cumulative ($US)* Explanation of variances from plan
APG CHF 362'000.00 362'000.00 0.00 362'000.00 400 000 400'000.00 rate according to FDC recommandation
membership fees CHF 15'000.00 5'165.00 2'047.00 7'212.00 16'836.50 8'094.99
Internal fundraising CHF 50'000.00 152'688 34'220.00 6'327.00 40'547.00 56'121.68 45'511.31 miscommunication during my sick leave, I didn't double check and add numbers from the WMF fundraising processing
Exceptionnal CHF 0.00 200.00 100.00 300.00 0.00 336.73
External Fundraising CHF 100'000.00 0.00 0.00 0.00 112'243.36 0.00
Total CHF 527'000.00 401'585.00 8'474.00 410'059.00 591'522.48 460'263.98

* Provide estimates in US Dollars


Spending during this quarter

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Table 3 Please report all spending in the currency of your grant unless US$ is requested.

(The "budgeted" amount is the total planned for the year as submitted in your proposal form or your revised plan, and the "cumulative" column refers to the total spent to date this year. The "percentage spent to date" is the ratio of the cumulative amount spent over the budgeted amount.)
Expense Currency Budgeted Q1 Q2 Q3 Q4 Cumulative Budgeted ($US)* Cumulative ($US)* Percentage spent to date Explanation of variances from plan
Salaries CHF 374970 82304 95669 177973 420'879 199'763 47.46%
Other administrative CHF 119380 36682 28853 65535 133'996 73'559 54.90%
Community Support CHF 175500 40913 88574 129487 196'987 145'340 73.78% The main budget line was the hackathon
Outreach CHF 63500 1601 3623 5224 71'275 5'864 8.23% WiR salaries will be paid in July after invoicing by the SNL
The Alps CHF 10000 0 0 0 11'224 0 0.00% most of the activities during Q3
Association sustainibility CHF 14250 652 0 652 15'995 732 4.57% the main budget item is the board governance training that has not been planned yet
Total CHF 757600 162152 216719 378871 837'127 425'257 50.01% anticipated in US is a fix value with exchange rate used during APG application

* Provide estimates in US Dollars


Progress toward this year's goals/objectives

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This section addresses the impact of the programs / initiatives* and objectives your entity has implemented over the past quarter and the progress your entity is making toward meeting this year's goals. We understand that some metrics may not be applicable in this quarterly report, so please add metrics here if they are applicable.

*In the past, the FDC has used the term 'initiative', but we are using the term 'program.'

Community Support

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Community Support

The second quarter has been essentially focused on the Hackathon and the building of the wikipermanences network.

 
Zürich Hackathon Logo
What are the objectives of this program? Please include metrics.
  • A Micro-Grants committee will manage the financial support requests
    Scholarships for 4 different events (Wikimania, WikiCon)
    20 scholarships distributed
    individual support
  • Participation support: bringing 1 new chapter in the program
  • Meetings of Wikimedians:
    Organizing 15 working group meetings
    meetings every two weeks in Lugano
    Summer Party in Zurich
    Rencontre Suisse romande
    3 Edit Together
    We will organize 12 wiki-expeditions
  • Active support to Wikimedians
    24 accreditations for public events are requested by Wikimedians and processed by WMCH staff
    The WMCH Community Managers will contact all members of the Swiss Projects on Wikipedia
  • WMCH will organize 3 events related to gender gap
  • Valorization of Wikimedians' work
    We will produce flyers to explain the reusage of content from Wikipedia and Commons, and distribute them to the press
    We will create a collection of Pictures Books with photographs realized by Swiss Wikimedians
Progress against these objectives (include metrics and # of volunteers/staff involved)?
  • 7 micro-grants were awarded to 7 different volunteers. 6 out of these 7 micro grants have more than one beneficiary (volunteer). The awarded grants range from 20CHF up to 500CHF.
  • Organization of several meetings in Italian Switzerland by a total of 10 meetings in presence or by phone or by skype in order to support volunteers
  • Five meetings with like minded associations (3 with SUPSI + 3 with GGD + 1 with Ondemedia) in the Italian linguistic area and several conference calls
  • 6 wikipermanences involving 5 volunteers, 4 WMCH staff, 2 partners staff and 1 internship. 19 "newbies" have been reached and 3 wikipedians that never contact WMCH before
  • since January 1st, at least 1337 media files have been uploaded on Commons and tagged as supported by WMCH, as as of July 29 257 pictures are used on 61 different project for a total of 1104 use.
Activities conducted.
  • Wikimedians approach us to help them in publishing and transcribe more than 70hours of interview realized in Western Africa. A project should be set-up during the second half of the year.
  • Wikimedia Hackathon
    Registrations
    208 in total (30 scholarships awarded)
    3 scholarship denied
    16 no-show
    9 registrations on site
    159 actual attendees
    Gender
    26 female
    146 male
    3 other / won't state
    Budget
    list of bugs resolved
  • Wikimedia Hackathon
  •  
    BBQ During Wikimedia Hackathon
  •  
    Planification of the first Asian wikimedia Hackathon during Zürich Wikimedia Hackathon
  •  
    Wikipedia Ping-Pong Wikimedia Hackathon Zürich 2014
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    Lobby during Wikimedia Hackathon Zürich 2014
  •  
    Hacking session during Wikimedia Hackathon, Zurich 2014
  •  
    Mapping session
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    Zürich hackathon 2014 - Schedule
  •  
    Simon Poole, OSMF chairman, introducing Hackathon attendees to OSM mapping
 
Press Accreditation for covering the Landsgemeinde in Glarus for Commons
  • Support for the existing community:
    Establish inter-chapter community support: Members of the Community Team at WMDE and the community managers from WMAT & WMCH coordinate their activities in regular confcalls. This allows a constant flow of information as well as the sharing of best practices, experiences and learnings.
    Micro-grants: Micro-grants were awarded for covering the attendance of a conference for 1 volunteer, for the purchase of safety equipment in order to be able to take pictures from contraction areas for Commons, to rent a room for a photographic workshop, to cover the costs for a guided tour of the Zurich Stammtisch, to rent laptops for a workshop, to finance interlibrary-loans for Wikipedians, to create personalized Wikipedia shirts (with the username embroidered).
    Press-Accreditation: WMCH supported 3 press-accreditations for volunteers, whereby all 3 were successful.
    Communication: Sending of a Newsletter (in 4 languages), using twitter (228 tweets in 4 languages), using Facebook (31 posts in 4 languages) to communicate with the community also outside of Wikimedia projects.
    Swiss Parliament library partnership: every month the Swiss parlement library send us a list of book they are giving away. During the second quarter one wikipedian receive 6 books.
    Wikipedia Atelier: 1 volunteer started to organize Wikipedia Ateliers at the National Library in Bern. The first of this series was attended by 12 Wikipedians. In the future, these ateliers will take place on a regular basis.
    Photographic Workshop: A photo-workshop was organized in Zurich, based on the concept "learn from your peers". The workshop was attended by 4 volunteers and WMCH financially supported the renting of the room.
    Meetings: Done in Italian Switzerland and in the neighborhoods (Italy) with single or small groups of wikipedians/wikimedians (instead of larger meetings) in order to explain how Wikimedia plans can support their activities
  • Attract new community members:
     
    Wikipermanence à la Bibliothèque de l'institut d'ethnologie et musée d'ethnographie
    Wikipermanences: 6 Wikipermanences have been organized in the French-speaking area since April the 3rd. In Lausanne and Neuchâtel during the Q2, Geneva (2 libraries) and La Chaux de fonds will join in September and October. The concept will be also expand to the german part with Solothurn and Bern.
    • Lausanne and Neuchâtel are two different types of Wikipermanences. In Lausanne, volunteers are always present to answer newbies question and help them become Wikimedians, WMCH staff are only assisting during the first few sessions to ensure that everything is ready. In Neuchâtel, we do not have an active community, but an important potential to recruit new Wikimedians. In this case, WMCH staff is here to build a whole new community from scratch, eventually these new Wikimedians will take the lead of the wikipermanences.
 
Cleaning machine for music records, being used by the Swiss Public Domain Foundation
  • Support for like-minded organizations:
    Girls Geek Dinners: Periodical meetings with GGD (Girls Geek Dinners) of Lugano in order to find synergies and to co-organize events
    Ondemedia: Meeting with the association Ondemedia which is planning a en:book town in Italian Switzerland
    University of Lugano: Meetings with SUPSI (University of Lugano) to plan and to co-organize events for GLAMs and Wikipedians (Certificating training and The Alps on Wikipedia)
    opendata.ch & Open Street Map: Wikimedia CH increased its contact with opendata.ch and the OSM community. Our CSO meet OSMF Chairman, and arrange that OSM was represented during the hackathon
    Public Domain Project: WMCH purchased a "music record cleaning machine" for the Public Domain Project. This new equipment will allow the Public Domain Foundation clean the rare and precious, very old and dirty music records in order to digitize them afterwards for Wikimedia Commons.
What worked and what did not?
  • In Italian-speaking Switzerland people are members of several organizations and associations, the good approach may be to work with these associations to co-organize events and meetings.
  • The hackathon has been a success, 81 people answered to the survey, and rate the overall hackhaton as satisfying (31) or very satisfying (50). The integration of the local OSM community has been quite good, contact have been initiated between OSM chairman and WMF chairman. On the other hand, the impact on the local mediawiki community has been weak. Future Hackathon organizers should make an extra effort to harness the outreach potential of a hackathon to recruit new mediawiki developers.
  • The way we are implementing the Wikipermanences seems to be a "community building" pattern, we are already replicating the process in the german part of Switzerland.

Any additional details:

  • Wikimedia CH is offering community support to the national linguistic communities without geographical barriers (i.e for Scholarships, microgrants or projects).


Pictures upload by the Swiss-French photo group during Q2

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Pictures upload by the Swiss-French photo group during Q2
Date User Description What kind of support was provided by WMCH Comments
April 2014 Ludovic Lausanne_Sport_vs_FC_Sion_-_Avril_2014 Commons cat Ludovic uses wikimedia.ch email address to obtain press accreditations
 
Lausanne Sport vs FC Sion - April 2014 - Ovidiu Herea & Yaya Banana
May 2014 various Wikimedia Hackathon Commons cat Wikimedia CH was the main Organizer
 
Wikimedia Hackathon participants
January 15th, 2014 Ludovic Group on Earth Observation (GEO) - 2014 - Geneva

Commons cat

1 WMCH volunteer got the accreditation, another one took the pictures
 
GEO - Geneva - Plenary session
May 4th, 2014 Ludovic Landsgemeinde_-_Glarus_2014 Commons cat WMCH staff contacted the authorities to arrange for press accreditations
 
The Landsgemeinde taking place on Glarus central plaza
June 2014 Clément Championnat de France de cyclisme handisport Commons cat Clément uses wikimedia.ch email address to obtain press accreditations
 
French parasports bike championships
May 31th, 2014 Clément Algérie - Arménie Commons cat Clément uses wikimedia.ch email address to obtain press accreditations
 
Algeria vs Armenia - Algerian team
June 4th, 2014 Clément Algérie-Roumanie Commons cat Clément uses wikimedia.ch email address to obtain press accreditations
 
Algeria-Romania - Romanian team
April 1th9, 2014 Clément, Inisheer US_Oyonnax - Stade_Toulousain Commons cat Clément uses wikimedia.ch email address to obtain press accreditations
 
US Oyonnax vs. Stade Toulousain

Outreach

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Outreach

The second quarter have been the period where the result of the Wikipedian in Residence became visible on the Wikimedia projects

 
Dodel-Port Atlas Passiflora XXXVII
What are the objectives of this program? Please include metrics.
  • GLAM
    We will edit and distribute a GLAM brochure
    200 libraries in Romandie
    Providing QRpedia paths to outdoor exhibitions
    1 specific audio guide for blind or visually impaired visitors
    Organizing 10 for-fee trainings
    Organizing one Conference and exhibition day in Ticino
  • Education
    Wikivillage, a contest around Swiss municipalities in partnership with the Lausanne University Library
    Organizing a Wikipedia Tour to all the Swiss Universities and Universities of Applied Sciences to present Wikimedia projects
    Participating to "in-class" courses, with Wikipedia as support
  • Offline Dissemination program
    Creation of online/printed guides targeting specific groups of potential users: guide for prisons, guide for computer experts, guide for NGOs, ... Motto: "Advert best practices"
    Attending non-tech (educational, humanitarian, ...) events
    Continuing our current effort within the tech & Wikimedia communities: Hackathons, Linuxtag, Wikimania, etc.
    Sending an "Offline Package" to other Wikimedia chapters in order to promote the projects within the Wikimedia movement
    Creation of a professional offer including: hardware offer, deployment support, software development, content creation (ZIM files).
    Partnership development will focus on three targets: "Wikipedia in jail", NGO's, Afripedia
    Increase of the number of content available offline (all Wikimedia projects + others).
  • Wikipedian in Residence
    Elaborate a long term partnership
    Upload at least one complete collection
Progress against these objectives (include metrics and # of volunteers/staff involved)?
 
Micha with the Swiss National Library Director
 
Emmanuel with the Swiss National Library Director
 
Thanks to our partnership and lobbying efforts, the Swiss National Library now also publishes free content. Here Eva Wannenmacher, Swiss TV presenter
.
  • GLAM
    Since April 1sr, Rromir Imami start an internship focus on the GWToolset. The goal is to test it and evaluate its usability by GLAMS. Rromir will eventually use it to upload the Neuchatel and Lausanne Herbarium sheets, more than 120 000 pictures.
  • Education
     
    Herbarium collage realized by Neuchâtel student in charge of "coller" (to stick) the specimen on the paper after drying
    Our CSO has been invited as reporter for the Ethnobiology bachelor at the University of Neuchâtel. This is the first step of a future collaboration that should start during next scholar year.
    Wikivillage page have been set up on wikipedia, the Jury has been selected and several schools have been contacted to prepare the official announcement during summer
    Wikibooks is now used by the SEMO instead of Wikipedia.
    Specific digitization project have been included in the Botanical teaching at Neuchâtel University.
    Digitization of Types
    Digitization of a specific fungi herbarium, as well as the improvement of the Wikipedia article about the author, Ludwig_Emanuel_Schaerer
    Digitization of an Atlas of Botany
  • Offline Dissemination Program
    • Attending one non-tech event
    • Increased extensively the number of valuable content available offline: Enriched library with TED Talks about Business, Technology, Science, Global Issues, Design & Entertainment
  • Wikipedians in Residence in the Swiss National Library
    One bilingual Start-up-Presentation with the targets of the Wikipedia-in-Residence-Program in the Beginning. There were about 50 people attending.
    Two Presentations (one in French and one in German) about the Inside View into the World of Wikimedia and Wikipedia. There were about 30-50 people attending on every presentation.
    Two presentations on the Library Science Talk in Geneva (CERN) and in Bern (Swiss National Library)
    One presentation on the SKKB annual meeting (SKKB is the organisation of the cantonal libraries)
    Four Workshops were given to help beginners to write articles. About 18 articles (15 in German and 3 in French) were written during that workshops.
    Editathon with the Swiss Federal Archives were held with about 30 people attending. This editathon is still going on and a final session will be organized in September.
    Upload of a few hundreds of high quality pictures. In particular, one complete collection of 120 pictures of the ballooning pioneer Eduard Spelterini were digitized and uploaded. One huge collection of many thousands traditional paintings and draws about Switzerland was digitized and will be uploaded soon.
    Training session for the employees for communicating through the official account and to upload pictures.
    Training to work with the GLAM wiki toolset. IT infrastructure was setting up to allow easy uploads of all newly digitized content (if legal). A presentation/teaching workshop is organized in Autumn to show other swiss libraries how to deal with the GLAM wiki toolset.
    A Twitter/Tumblr/Facebook account called SwissGLAMmies was setup to advert Swiss GLAM uploads to Commons.
    Regular (every 3 months) editing workshops are organized at the Swiss National library for both beginners and confirmed contributors.
Activities conducted.
  • GLAM
    Meeting with RSI (Radio Television of Italian Switzerland) to know their digital archives
 
Introducing Wikipedia and its potential integration in the curriculum to the board of directors at the Lycée Ermesinde in Mersch
  • Education
    Workshops: Three workshop for elderlies have been held at the Neuchâtel SEMO. Students start to edit a guide to informatics for seniors on the french wikibooks. The goal is to take advantage of the regular senior/junior meeting (every wednesday) to improve the guide directly from the live experience. Eventually this guide should be improved by another institution.
    WMCH goes Luxemburg: Our volunteer Lantus established good contacts to the Lycée Ermesinde in Mersch (LEM) and managed to "introduce Wikipedia and it's potential integration into the curriculum" to the board of directors in May. Thanks to the volunteers efforts, a Wikipedia writing contest involving 300-400 students at LEM will take place in autumn 2014.
    Wikiversity: The Academy of Art and Design (University of Applied Science) is preparing their launch for their online University on Wikiversity for September. Prep work is ongoing. See f.ex. here, here and here.
  • Wikipedian in Residence of the Swiss National Library
    The main engagement is over and pretty much work was accomplished: A dozen of presentations & workshops were animated, a few hundreds of documents were uploaded, many meetings have occurred to implement an openGLAM strategy in the Swiss National Library processes and make it sustainable. But the real impact of our work will appear in the near future because the Swiss National Library is now ready to run, by itself, this strategy. There is now a big digitalisation project in progress and after uploading the first huge collection an editathon is planned. Collaboration with the community and WMCH will continue and periodical meetings and events are planned.
 
WMCH presenting Wikipedia offline to social entrepreneurs at ImpactHub in Zurich
  • Offline Dissemination
    10'000 Downloads: By May 19, the KIWIX App for Android has been downloaded 10'000 times.
    Wikipedia offline in Jail: A pilot phases with two further prisons from the french-speaking part of Switzerland has been completed in Q2. The feedback from the prison-teaching-staff was unanimously positive. According to plan, by the end of 2014, all prisons in Switzerland will have access to Wikipedia offline.
    Promote Wikipedia offline to social entrepreneurs: WMCH held a presentation about Wikipedia Offline at the Impact Hub in Zürich, to an audience of social entrepreneurs, in order to inform them about the possibilities of Wikipedia offline and to motivate to integrate Wikipedia offline in their projects. 1 concrete collaboration resulted. Further sessions at the Impact Hub in Zürich are planned for autumn.
    Google Serves Wikimedia CH: 9 Google developers from the Google Zurich office worked during one day on „KIWIX - Wikipedia offline“ in order to fix bugs. This activity is part of the concept „Google Serve“, whereby Googlers volunteer for a NGO/not-for-profit institution during one day. We’re in touch with Google Zurich to expand this model to other Wikimedia Chapter Countries for next year. The results of this day: 2 written contributions which are preparatory work for a further implementation, 4 bug fixes on Kiwix for Android, 2 bug fixes on Kiwix for Desktop, 2 bug fixes (AFAIK) on Mediawiki and 1 Google developer continued to contribute after this day.
    Partnership Development: We have sent 50 USB flash drives with Wikipedia offline for schools, motorized by KiwixOffline, to Wikiindaba, Johannesburg, SouthAfrica.
    Content Development: TED Talks are now offline available too.
What worked and what did not?
  • The exhibition has been postponed in October. Unfortunately the bigger sponsor withdrew cause the financial crisis involving Italy (it was a bank) and we started to find a new sponsor, in addition the idea has been that to co-organize the event with the Girls Geek Dinners Ticino (a group of women), it required more time in order to define a shared plan but the event will cover one week and not only one day.
  • The Google Serve Day was a great experience and people from Google were very eager to work on fixing bugs for KIWIX. However, as this opportunity came up on a rather short notice, the preparation time was not sufficient to carefully match skills of Googlers with the requirements needed to work on certain bugs. This can certainly be improved for next year in order to increase the outcome of such a day of work.

Any additional details:

  • The exhibition will be extended in time and in space including also Italy and Wikimedia Italia as co-organizer
  • The SEMO experiment has been conducted for a year and half now, and we have good feedback about improving this project. For the next scholar year, the project will be implemented again, but with a broader inclusion in the local context. Wikipedia will be left behind for the profit of Wikibooks and Wikivoyage. This two projects have demonstrated to be more friendly for newcomers, and should be more efficient in term of retention. More info in Q3 report.


The Alps

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The Alps

The first quarter was mainly devoted to preliminary work

What are the objectives of this program? Please include metrics.
  • A global contest covering:
    Wiki Loves Earth - June/July
    Wiki Loves Heritage (Monuments and living traditions) - September
  • GLAM partnerships focused on the theme
Progress against these objectives (include metrics and # of volunteers/staff involved)?
  • Two meetings one in Poschiavo and a second one in Trento, the project in Trento will be done and managed by Wikimedia Italia, Wikimedia CH supported them in the kick-off
  • No contest during summer, according to the communities, there is too many soliciation this year, and one unique contest in September is better. From an organizational point of view, There is not enough WMCH volunteers willing to organize a photo contest, and WMCH staff cannot take the lead for two contests.
Activities conducted.
  • Evaluation of the effort for the Wiki4Alps
  • Definition of the list of the items for Wiki4ALps
  • Meetings with GLAMs having material of Alps (one with Wikimedia Italia in Italy)
What worked and what did not?
  • Nothing specific, The Alps program is a long term program

Any additional details:


Association sustainability

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Association sustainability
What are the objectives of this program? Please include metrics.
  • Develop Swiss fundraising
  • Board training/Governance
  • Improve the APG process
  • Implement Program Evaluation & Design
  • Improve the network in Switzerland by joining key associations
  • IT development and management
Progress against these objectives (include metrics and # of volunteers/staff involved)?
  • Governance review: review of the association status as well as the proposed modification
  • Wikimedia CH board started to meet every week to prepare the 5 year strategy (2015-2020) for the chapter
Activities conducted.
  • The new APG process has been set up and launched July 1st.
What worked and what did not?
  • Internal IT development is taking more time than anticipated, but remain on track

Any additional details:


Lessons learned

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Lessons from this quarter

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A key objective of the funding is to enable the movement as a whole to understand how to achieve shared goals better and faster. An important way of doing this is to identify lessons learned from entities who receive funds, and to share these lessons across the movement. The purpose of this section is to elicit some of these insights, which will be shared throughout the movement. Please answer the following questions in 1–2 paragraphs each.

What were your major accomplishments in the past quarter, and how did you help to achieve movement goals?

 
Hackathon - Zürich - 2014 - Lila with Charles (2)
  • The organization of the wikimedia Hackathon has been the main activity of the second quarter. Zürich Hackathon has been the biggest of the European Hackathon organized so far, and was rated satisfying or very satisfying by the 81 attendees who answered to the evaluation survey. This year hackathon has been focused on Mediawiki Vagrant, Flow and the integration of Maps. We are also very proud that the Zürich hackathon was the first public event attended by Lila Tretikov.
  • The second Q2 has seen the launch of the Wikipermanence network. First launched in the french speaking area, the wikipermanences will be expended in the german part during Q3. Wikipermanences aimed to became a point of entry for new wikimedians, but also regular meeting for actual wikimedians.
  • This report list the activities conducted by the two Wikipedian in Residence at the Swiss National Library. Here we would like to highlight one essential side effect of the two WiR programs (national archives and library). Our WiR have successfully raise institution's awareness of the benefit of free license. As a result, both institution start to review the contracts they use when they receive large media collection. Wikimedia CH is acting as a catalyst, and today several other swiss archives or library have contacted the National Archives or Library to know more about their new contract.
  • The google serve day is a success we want to valorize in the future.

What were your major setbacks in the past quarter (e.g., programs that were not successful)?

  • We haven't been able to realize in time the QRpedia paths for blind or visually impaired visitors. The reason are mixed, from an organizational point of View, the volunteers and staff engaged in the Offline Dissemination program have been especially busy during this first semester and priorities have been set-up. We do not give up on this project, but we need to incorporate a better "articles improving" part to make it successful.
  • We haven't been able to really take advantage of the hackathon to do local outreach. Anyway, the effort needed to succeed in this aspect is not a small one, and next Hackathon organizer need to consider that the "activation" of local potential new mediawiki developer may need a dedicated person.

What factors (organizational, environmental) enabled your success?

  • We are gradually establishing the right distribution of tasks between the board of volunteers and the staff team. The size of the staff team is empowering the whole association by creating the mean to answer to the many solicitations, and then help the board to enter in a proactive mode instead of a reactive mode.

What unanticipated challenges did you encounter and how did this affect what you were able to accomplish?

  • Internal IT development has been a major challenge in the last month. A tech Committee has been set up, and is currently improving its processes.

What changes might you make in executing your initiatives into the next quarter?

  • The new reporting system help us to keep track on the activities done, but its usage needs to be promoted. We also need to create customized reporting system more adapted to the activities in order to facilitate their usage by volunteers and staff.

Additional information

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Provide any other relevant information that may be helpful or relevant for the FDC (e.g., links to any media coverage, blog posts, more detailed reports, more detailed financial information).

Hackathon

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Wikipermanences

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Press review

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June

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May

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April

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Compliance

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Is your organization compliant with the terms outlined in the grant agreement?

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As required in the grant agreement, please report any deviations from your grant proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.

  • no deviation to report

Are you in compliance with all applicable laws and regulations as outlined in the grant agreement? Please answer "Yes" or "No".

  • Yes

Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Grant funds as outlined in the grant agreement? Please answer "Yes" or "No".

  • Yes

Signature

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Once complete, please sign below with the usual four tildes.


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