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Grants:APG/Proposals/2013-2014 round1/Wikimedia Nederland/Progress report form/Q3

< Grants:APG | Proposals | 2013-2014 round1 | Wikimedia Nederland | Progress report form



Purpose of the report

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This form is for organizations receiving Annual Plan Grants to report on their results to date. For progress reports, the time period for this report will the first 6 months of each grant (e.g. 1 January - 30 June of the current year). For impact reports, the time period for this report will be the full 12 months of this grant, including the period already reported on in the progress report (e.g. 1 January - 31 December of the current year). This form includes four sections, addressing global metrics, program stories, financial information, and compliance. Please contact APG/FDC staff if you have questions about this form, or concerns submitting it by the deadline. After submitting the form, organizations will also meet with APG staff to discuss their progress.

Global metrics overview - all programs

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We are trying to understand the overall outcomes of the work being funded across our grantees' programs. Please use the table below to let us know how your programs contributed to the Global Metrics. We understand not all Global Metrics will be relevant for all programs, so feel free to put "0" where necessary. For each program include the following table and

  1. Next to each required metric, list the outcome achieved for all of your programs included in your proposal.
  2. Where necessary, explain the context behind your outcome.
  3. In addition to the Global Metrics as measures of success for your programs, there is another table format in which you may report on any OTHER relevant measures of your programs success

For more information and a sample, see Global Metrics.

Overall

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Metric Achieved outcome Explanation
1. # of active editors involved
2. # of new editors
3. # of individuals involved
4. # of new images/media added to Wikimedia articles/pages
5. # of articles added or improved on Wikimedia projects
6. Absolute value of bytes added to or deleted from Wikimedia projects


Telling your program stories - all programs

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Please tell the story of each of your programs included in your proposal. This is your chance to tell your story by using any additional metrics (beyond global metrics) that are relevant to your context, beyond the global metrics above. You should be reporting against the targets you set at the beginning of the year throughout the year. We have provided a template here below for you to report against your targets, but you are welcome to include this information in another way. Also, if you decided not to do a program that was included in your proposal or added a program not in the proposal, please explain this change. More resources for storytelling are at the end of this form. Here are some ways to tell your story.

  • We encourage you to share your successes and failures and what you are learning. Please also share why are these successes, failures, or learnings are important in your context. Reference learning patterns or other documentation.
  • Make clear connections between your offline activities and online results, as applicable. For example, explain how your education program activities is leading to quality content on Wikipedia.
  • We encourage you to tell your story in different ways by using videos, sound files, images (photos and infographics, e.g.), compelling quotes, and by linking directly to work you produce. You may highlight outcomes, learning, or metrics this way.
  • We encourage you to continue using dashboards, progress bars, and scorecards that you have used to illustrate your progress in the past, and to report consistently over time.
  • You are welcome to use the table below to report on any metrics or measures relevant to your program. These may or may not include the global metrics you put in the overview section above. You can also share your progress in another way if you do not find a table like this useful.
Target Last year (if applicable) Progress (at end of Q2) End of year (projected or actual) Comments
Example Example Example Example Example

Revenues received during this period (6 month for progress report, 12 months for impact report)

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Please use the exchange rate in your APG proposal.

Table 2 Please report all spending in the currency of your grant unless US$ is requested.

  • Please also include any in-kind contributions or resources that you have received in this revenues table. This might include donated office space, services, prizes, food, etc. If you are to provide a monetary equivalent (e.g. $500 for food from Organization X for service Y), please include it in this table. Otherwise, please highlight the contribution, as well as the name of the partner, in the notes section.
Revenue source Currency Anticipated Q1 Q2 Q3 Q4 Cumulative Anticipated ($US)* Cumulative ($US)* Explanation of variances from plan
A B C D E F G H I J K

* Provide estimates in US Dollars


Spending during this period (6 month for progress report, 12 months for impact report)

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Please use the exchange rate in your APG proposal.

Table 3 Please report all spending in the currency of your grant unless US$ is requested.

(The "budgeted" amount is the total planned for the year as submitted in your proposal form or your revised plan, and the "cumulative" column refers to the total spent to date this year. The "percentage spent to date" is the ratio of the cumulative amount spent over the budgeted amount.)
Expense Currency Budgeted Q1 Q2 Q3 Q4 Cumulative Budgeted ($US)* Cumulative ($US)* Percentage spent to date Explanation of variances from plan
A B C D E F G H I J J2 K
TOTAL B C D E F G H I J J2 N/A

* Provide estimates in US Dollars


Compliance

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Is your organization compliant with the terms outlined in the grant agreement?

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As required in the grant agreement, please report any deviations from your grant proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.

Are you in compliance with all applicable laws and regulations as outlined in the grant agreement? Please answer "Yes" or "No".

Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Grant funds as outlined in the grant agreement? Please answer "Yes" or "No".

Signature

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Once complete, please sign below with the usual four tildes.

Resources

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Resources to plan for measurement

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Resources for storytelling

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THIS IS A DRAFT. REPORT IS STILL WORK IN PROGRESS .

Basic entity information

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Table 1

Entity information Legal name of entity Vereniging Wikimedia Nederland
Entity's fiscal year (mm/dd–mm/dd) 01/01 - 12/31
12 month timeframe of funds awarded (mm/dd/yy-mm/dd/yy) 01/01/14 - 12/31/14
Contact information (primary) Primary contact name Sandra Rientjes
Primary contact position in entity Executive Director
Primary contact username SRientjes
Primary contact email rientjes@wikimedia.nl
Contact information (secondary) Secondary contact name Jan Anton Brouwer
Secondary contact position in entity Treasurer
Secondary contact username Jan Anton Brouwer
Secondary contact email jananton@wikimedia.nl


 
Dutch Wikipedians at the opening of Wikimania 2014

Overview of this quarter

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The purpose of this section is to provide a brief overview of this report. Please use no more than 1-2 paragraphs to address the questions outlined below. You will have an opportunity to address these questions in detail elsewhere in this report.

CHANGES: Please describe how you changed your plans and budget based on the FDC allocation approved by the Board in December 2012, and your rationale for these changes. You can then use the changed plans and budget as the basis on which to report back on the first quarter.

  • There were no changes to our plans in Q3,

HIGHLIGHTS: What were 1–2 important highlights of the past quarter? (These may include successes, challenges, lessons learned.)

  • In the framework of our education programma, we are going to do a pilot project with a college training translators and interpeters. Their students will be able to do a traineeship 'at Wikipedia': translating articles from and to Dutch Wikipedia.
  • Wikimania was a positive experience for board, staff and community. Because London was relatively close, we were able to support a large delegation.

WIKI-FOCUS: What Wikimedia projects was your entity focused on (e.g., Wiki Commons, French Wiktionary) this quarter?

  • Nl Wikipedia, Wikimedia Commons, Wiktionary

GROWTH: How did your entity grow over the past quarter vs. the previous quarter (e.g., Number of active editors reached/involved/added, number of articles created, number of events held, number of partipants reached through workshops)?


Facts and Figures Q1 Q2 Q3 Q4
Events organised by WMNL 4 14 8 -
Community initiated activities/events supported by WMNL 9 5 3 -
Participants in all events 125 196 79 -
External partners involved 7 12 9 -
New WMNL members 15 5 10 -
New editors registered 94 tba -
Content added (articles written improved, images added to Commons etc) 227 6514

7320 =

  • 5000 words in Wiktionary
  • 800 images to Commons
  • 1500 videos to Commons
  • 20 articles written/improved
 -

Financial summary

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The FDC requires information about how your entity received and spent money over the past year. The FDC distributes general funds, so your entity is not required to use funds exactly as outlined in the proposal. While line-item expenses will not be examined, the FDC and movement wants to understand why the entity spent money in the way it did. If variance in budgeted vs. actual is greater than 20%, please provide explanation in more detail. This helps the FDC understand the rationale behind any significant changes. Note that any changes from the Grant proposal, among other things, must be consistent with the WMF mission, must be for charitable purposes as defined in the grant agreement, must be reported to WMF, and must otherwise comply with the grant agreement. The WMF mission is "to empower and engage people around the world to collect and develop educational content under a free license or in the public domain, and to disseminate it effectively and globally."

Revenues for this quarter

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Provide exchange rate used:

Table 2 Please report all spending in the currency of your grant unless US$ is requested.

  • Please also include any in-kind contributions or resources that you have received in this revenues table. This might include donated office space, services, prizes, food, etc. If you are to provide a monetary equivalent (e.g. $500 for food from Organization X for service Y), please include it in this table. Otherwise, please highlight the contribution, as well as the name of the partner, in the notes section.
Revenue source Currency Anticipated Q1 Q2 Q3 Q4 Cumulative Anticipated ($US)* Cumulative ($US)* Explanation of variances from plan
donations euro 4,500 1,852 14,087 1,974 17,913 6,184 24,619 One donor donated €12,000 (Q2)
membership contributions euro 4,500 2,763 154 79 2,996 6,184 4,118
Project funding euro 43,068 33,070 20,000 53,070 59,190 72,936 € 20,000 received in 2013 for WLE Project 2014
WMF grant euro 304,000 177,333 126,667 304,000 417,800 417,800 Both installments received
Total revenue euro 356,068 215,018 14,241 128,720 20,000 377,979 489,359 519,473 A donation of 20,000€ received last year was labelled for activities in 2014. Therefore the amount of funds available for 2014 exceeds the sum total of donations received this year

* Provide estimates in US Dollars


Spending during this quarter

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Table 3 Please report all spending in the currency of your grant unless US$ is requested.

(The "budgeted" amount is the total planned for the year as submitted in your proposal form or your revised plan, and the "cumulative" column refers to the total spent to date this year. The "percentage spent to date" is the ratio of the cumulative amount spent over the budgeted amount.)
Expense Currency Budgeted Q1 Q2 Q3 Q4 Cumulative Budgeted ($US)* Cumulative ($US)* Percentage spent to date Explanation of variances from plan
I. COMMUNITY: supporting and mobilizing volunteers and editors euro 30,050 1,590 303 673 2,566 41,299 3,527 8.5% Costs planned for Q4: WMNL annual conference: €8,000; Train-trainers: €2,500; Hachathon €10,000
II. Content: increase the amount of freely accessible knowledge euro 43,100 140 28,232 1,990 30,362 59,234 41,728 70,5% Costs foreseen for Q4: 20:000 Wikipedia publicity campaign
III. WMNL: participation, support and profile euro 4,540 1,797 2,200 0 3,997 6,240 5,493 88.04% Costs related to translation and printing of annual report fell in Q1 and 2. No major cost foreseen for Q3 and Q4.
IV. RESOURCES: Strong and diverse funding base euro 9,300 0 5,923 0 5,923 12,781 8,140 63.6%
V. GLOBAL: playing a role in the international Wikimedia movement euro 26,500 2,679 2,415 13,738 18,832 36,420 25,882 71.0%
VI. ORGANIZATION: governance and office euro 12,500 573 3492 4,598 8,663 17,179 11,906 69,3% Planned costs relate to auditing and training. Neither occurred in Q1
Total program costs euro 125,990 6,779 42,565 20,999 70,343 173,154 98,171 55.8%
Staff salary costs including travel [2] euro 176,500 39,808 55,552 39,854 135,214 242,572 185,831 76,6%
Office rent and office costs euro 53,578 11,749 15,697 11,363 38,853 73,636 53,397 72.5%
Total administrative and other non program costs euro 230,078 51,557 71,249 51,217 174,067 316,206 239,228 75.7%
Total costs euro 356,087 58,336 113,814 72,216 244,410 489,538 335,903 66.6%

* Provide estimates in US Dollars


Progress toward this year's goals/objectives

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This section addresses the impact of the programs / initiatives* and objectives your entity has implemented over the past quarter and the progress your entity is making toward meeting this year's goals. We understand that some metrics may not be applicable in this quarterly report, so please add metrics here if they are applicable.

*In the past, the FDC has used the term 'initiative', but we are using the term 'program.'


To increase readability, we have introduced color-coding to mark progress:

activity proceeding according to plan; results as expected
activity requires attention: delays or disappointing results
serious doubts whether activity will be successful or activity abandoned
no data available as yet


Program 1 COMMUNITY

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COMMUNITY

Program 1 'Community' is all about fulfilling our main reason of existence as a chapter: contributing to a healthy community by supporting the volunteers active in the Wikimedia projects, and bringing in new editors and volunteers. We know that many active Wikpedians are not even aware that WMNL exists, let alone what we can do to help them. This year, we need to improve that. We also want to bring in - and retain - new editors.



What are the objectives of this program? Please include metrics.

Objective 1. To bring in new editors and new volunteers

Quantified objectives Progress Q1 Progress Q2 Progress Q3 Comments
75 new editors = newly registered editors still carrying out edits six months after ‘first contact’ - 94 following editathons and WLE - -these are newly registered editors. We do not yet know whether they will remain active for six months.
10 active volunteers (= individuals not previously involved in WMNL activities that have become active in 2014) 5 new volunteers became active for Wiki Loves Earth 2 new volunteers became active for the WW II project 2 new volunteers became active for WMNL conference
5 trainers trained.
  • 2 trainers trained
  • intern started work on developing training programme
 Delay because of lack of staff capacity - intern found to assist


3 volunteers involved; 1 staff involved

Activities conducted.
  • Train-trainers
Two members of the WMNL-community participated in the a train-trainers workshop during Wikimania in London.


What worked and what did not?
  • It was great that two members of our community could participate in the train-trainers workshop organised by WMUK. Both were very satisfied about the programme and felt it contributed a lot to their skills. This is a great way for chapters to cooperate.
  • Developing a good training programme requires more time than planned. We have now engaged an intern to work on this.


Objective 2. To improve and strengthen contacts and interaction between WMNL and the Wikipedia community


Quantified objectives Progress Q1 Progress Q2 Progress Q3 Comments
at least 15 requests for support from the community are received by WMNL and are processed in a timely and transparent manner
  • 4 requests for small grants received and approved
  • 3 requests for Hackathon scholarships received and approved
  • 2 requests for small grants received and approved
  • 11 requests for Wikimania scholarships received and approved
  • 2 requests for small grants received and approved
  • support given to community initiated activity: Hackathon
 we are receiving more requests for support than in previous years, but it still falls short of what we were aiming for
at least 20 active wikipedians take part regularly in (on-wiki) discussions about WMNL operations - 10 wikipedians involved in discussion concerning WMNL-wiki annual plan 2015 5 wikipedians involved in annual plan discussion -
noticeable increase in community initiated contact with WMNL . 2 community working group meetings held at WMNL office 1 community working group meeting held at WMNL office 2 community working group meetings held at WMNL office -
36 participants in 4 WikiSaturdays (23 individuals, including 6 new faces) 44 participants in 6 WikiSaturdays (20 individuals, including 3 new faces) 26 participants in 6 Wikisaturdays ( 14 individuals, including 2 new faces)
75 participants in New Year reception - 31 participants in other community events -
.
.



6 volunteers/ 3 staff involved

 
A visitor looks at a miniature model of the Bonnefantenmuseum
 
Wikimedia Nederland Conferentie 2013 (10643541723)
 
Wikimedia Hackathon 2013, Amsterdam
Activities conducted.
  • Meet-ups
Even during the summer holidays there were six Wiki-Saturdays. On July 19, two visiting Wikipedians from the USA and UK respectively found their way to the office to join Dutch Wikipedians.
On July 7, members of the community organised a Wiknic in Eindhoven. 16 Wikipedians/Wikimedians attended the event that was supported by WMNL.
15 Wikipedians from The Netherlands and Germany gathered at the Bonnefanten Museum in Maastricht This WikiSunday was organised by Wikimedia Netherlands to get users from Wikipedia acquainted with the museum as the museum wants to start a collaboration with Wikipedia.
  • Hackathon
Wikimedia Nederland is supporting a group of volunteers who are taking the lead in organising a Hackathon on November 14 - 16 focussed on GLAMs and Wikidata. Participants from Europe and the US have been personally invited; it is expected that 30 people will participate.
  • Wikimedia Conference Nederland
The preparations for the annual Wikimedia Nederland Conference are under way. The program was determined, registration has been opened and communication activities have been started.
  • Small grants
We received two requests for small grants, mainly related to travel costs.
What worked and what did not?
  • The Hackathon is a good event of cooperation between chapter and community. Last year, WMNL organised the international hackathon. The team of volunteers involved in programming and planning that event wanted to put their experience to good stead by organising a smaller event focussed on Wikidata and GLAMs. WMNL provides funding and a minimum of logistical support. We are also organising a Wikidata-workshop for GLAM-staff on the day preceding the Hackathon.
  • Organising the annual Wikimedia Conference Nederland this year required more effort than in previous years. It appears that volunteer enthousiasm for participating in the organising group is lower than before. We have been organising this event for several years now and it could well be that people want to move on to other things. Although we now have a good programme and registration of participants is at the usual level, we are going to rethink the formula for coming years. As in previous years, use of the venue (on a prime location near Utrecht Central Station) is an in-kind donation.


Program 2: CONTENT

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CONTENT - Increase the amount of freely accessible knowledge

Programme 2 is about content: adding to and improving the knowledge accessible via the Wikimedia projects. This year, we want to expand our area of work outside of the traditional GLAM domain. We will continue working with our GLAM partners such as Rijksmuseum, National Library and National Archive, Centraal Museum, Utrecht, Institute for Vision and Sound but we also want to enter into partnership with institutions and organisations active in knowledge and data gathering. We will focus on two thematic areas: World War II and nature/wildlife. Other ambitions for this year are assessing the feasibility of starting an education programme and working with public libraries.


Objective 1. To increase the amount of knowledge freely accessible through the Wikimedia projects

World War II

Quantified objectives Progress Q1 Progress Q2 Progress Q3 Comments
at least 2000 articles concerning World War II improved/created and/or images uploaded to Wikimedia Commons and/or documents made available via WikiSource 2095 images uploaded via photo competition -
  • 1700 archive descriptor documents released by NIOD
  • 1 monograph released by NIOD
 In Q4 we are planning online and offline writing events to create WP articles using the released data/documents
cooperation agreements with at least three new external partners concerning World War II cooperation with Nationaal Comite 4 en 5 mei(new partner) cooperation with NIOD (new partner) - -
at least one photo-competition concerning World War II monuments photo competition prepared during Q1, will start April 1 photo competition took place in April - -
at least three editathons concerning World War II, drawing at least 75 participants At least one editathon planned with NIOD for Q3-4 Plans in development with local museums and historical societies Preparation for writing events with NIOD. Editathon planned for 11/29. Online writing events planned for December-



Staff involved: 1. Volunteers involved: 5


Activities conducted.
  • Our partner NIOD (the Netherlands institute for war research) released material. They hold the wartime archives of many organisations and groups. These archives come with a description of the history of these organisations in the war years, which are of encyclopedic value and can improve the quality of Wikipedia content on the history of World War II. In addition, they are planning to release some of their publications under CC-BY-SA, starting with a monograph on the history of the underground press. On November 29, NIOD will open its offices to give Wikipedians access to its library and experts for a writing event. This event will focus on integrating the donated content into Wikipedia. In parallel, we plan to organise an on-line writing challenge.


What worked and what did not?
  • Cooperation with NIOD is moving smoothly. They are are leading research institute and it is great to have them as a partner. The NIOD library is part of a cluster of independent academic libraries. Over the past year, 2 Wikipedians-in-Residence have been working for these libraries. The fact that one of them worked at the NIOD library this summer was a great boost for our cooperation. Staff at NIOD had a basic understanding of Wikipedia and knew more or less what they could or could not expect from cooperation.
The bottleneck we are experiencing now is getting enough enthousiasm among the editing community. We know that there are Wikipedians with an interest in national history and World War II in particular. Sofar, response our calls to participate in this project has been very low. Initially we contacted the community via newsletters, Village Pump, and Portals. We are now approaching active wikipedians directly and leaving messages on their talkpages.
We are planning a writing event at NIOD in November. We will run online writing-events in parallel to increase participation. The threshold to participating may be lower for an online event.




Wiki Loves Earth/Nature and wildlife

Quantified objectives Progress Q1 Progress Q2 Progress Q3 Comments
establish a working group of at least 10 volunteers/editors around Wiki Loves Earth 5 volunteers became active - Group now consists of 8 volunteers -
establish cooperation with at least 2 new external partners concerning Wiki Loves Earth cooperation with National Parks and Naturalis (museum of natural history) -
  • Cooperation agreement with biodiversity data NGO VOFF
  • Exploring cooperation with Natural History NGO KNNV
 -
organise the NL Wiki Loves Earth competition - competition organised and completed according to schedule - -
at least 5000 nature related images uploaded to Wikimedia Commons and 100 articles improved/created during the Wiki Loves Earth competition - 1349 photo’s uploaded, 500 videos donated - further content donations planned for Q4


Staff involved: 4. Volunteers involved: 8.


Activities conducted.
We are preparing for a writing event in cooperation with the natural history museum Naturalis on October 5, around the theme of nature in the Netherlands. This event is also the awards ceremony for Wiki Loves Earth NL 2014. Naturalis is also considering a content donation.
We have reached a preliminary cooperation agreement with the NGO VOFF (Foundation for Flora and Fauna fieldstudies} and are discussing cooperation with the KNNV (the Netherlands society for natural history). They have a very active and knowledgeable membership who we would like to interest in contributing to Wikipedia.


What worked and what did not?
Project Nature/Wiki Loves Earth had a peak of activities in Q2. In Q3, we are preparing for the next phase which wil focus on cooperating with NGOs active in the field of nature and wildlife. We are in contact with two very different organisations: VOFF holds large amounts of data on fauna and flora in the Netherlands and is a platform for data-collection. KNNV is a membership organisation for natural history. We are finding that success in establishing a partnership depends to a large extent on finding enthousiastic counterparts within the potential partner-organisations. It is also worthwhile to invest time in reaching a shared vision among all involved (partner organisation, Wikimedia-volunteers, staff and board) about the desired outcomes of the partnership.



Education

Quantified objectives Progress Q1 Progress Q2 Progress Q3 Comments
decision made whether or not it will be feasible for WMNL to develop a programme in the field of education scope of feasibility study determined in consultation with community,call for tender drafted and published, responses evaluated, consultant selected feasibililty study carried out. Board to decide on followup in Q3 Agreement with translator training college on cooperation We are in the process of hiring a part-time project coordinator to manage the pilot projects. (6 months contract).


Staff involved: 1 Volunteers involved: 2.


Activities conducted.
This year and in 2015 we are going to run three pilot projects to test out different ways of cooperating with higher education to improve content of Wikipedia. In the autumn we want to start cooperating with ITV, a college training translators and interpreters. ITV wants offer their final year students the option a Wikipedia internship: they will translate Wikipedia articles. Many ITV students are 'mature students' who have already completed a bachelor or master degree in a different field. This means that they have specialised knowledge which would stand them in good use when translating for Wikipedia.


What worked and what did not?
We are very pleased with the cooperation-agreement with ITV. Focussing on translation within our education programme was something we had not originally thought of. The bottleneck now is to find a competent project manager (partime) with both Wikipedia-skills and an understanding of the education sector. We know from experience that people with Wikipedia skills are hard to find.




Second thematic priority

When we developed our 2014 plan last year, we were considering adding another thematic area next to World War II. While working on Wiki Loves Earth, we realised that there was a huge potential for content donation, content improvement, and editor/volunteer recruitment in this area. We decided to continue working on this area after the Wiki Loves Earth campaign in May. Thus we avoid fragmentation of the workprogramme and generate maximum ‘profit’ from the time and energy invested in setting up a volunteer group and external partnerships for Wiki Loves Earth.


Existing GLAM partnerships and Wikipedians in Residence

Quantified objectives Progress Q1 Progress Q2 Progress Q3 Comments
organise at least one event with each of the Wikipedians in Residence and/or the existing GLAM partners: in total 15 events’’’ no GLAM events organised 4 events organised
  • 6 events organised
  • 5000 words added to WikiWoordenboek
  • 800 images and 1500 videos added to Commons
  • 20 Wikipedia articles improved or added
 -
- tools for organising and monitoring events developed - 5 GLAM partners trained in using GLAM Wiki toolset -


Staff involved:2. Volunteers involved: 3

 
GLAMwiki Toolset workshop at the Amsterdam Museum
Activities conducted.
  • Wiktionary: Hebrew en Yiddish words in use in Dutch
WMNL is cooperating with the Sofeer Foundation to integrate their dictionary of Hebrew en Yiddish words in use in the Dutch language into WikiWoordenboek (Nl Wiktionary). Nearly 3000 words have been uploaded by volunteer Romaine. The task is not yet finished: a list of names will also be uploaded, probably to Wikipedia. More information can be found on the projectpage.
  • GLAMwiki Toolset Workshop
5 GLAMs were trained in using the GLAMwiki Toolset during a workshop on the 28th of July. The workshop started with an introduction by Liam Wyatt, the GLAMwiki Toolset Coordinator at Europeana. The Amsterdam Museum, Rijksmuseum, University Museum Utrecht, Netherlands Institute for Sound and Vision and National Library worked with the toolset. The manual of the GWT has been improved with the feedback and notes of the participating GLAMs.
  • Literary Museum
The Literary Museum in The Hague has approached WMNL for cooperation. Their interest for cooperation focusses on data and content donations and editathons. Sebastiaan visited the museum to discuss a plan for the donation(s).
 
Bijzonderheden over Japan - Aardbeving
100 years of historie of the telephone, 76-33 - Open Beelden - 22235

In cooperation with Wikipedians in Residence

  1. More than 200 illustrations of historical travel books were donated to Wikimedia Commons by Maastricht University Library.
  2. More than 400 photographs of the 1899-1900 Siboga Expedition were donated to Wikimedia Commons by the Special Collections of the University of Amsterdam.
From May to early July, a group of 9 students from Maastricht University have written and improved almost 20 articles about historical travel books and their authors, on English Wikipedia and in other languages. More information is available on the course page on English-language Wikipedia. A similar course is in preparation for September-October at Utrecht University.
  • Content donation Netherlands Institute for Sound and Vision
The collection of Polygoonjournaals (Dutch newsreels from the 20th century) on Wikimedia Commons is being expanded using the recently launched GLAMwiki toolset. Over 1500 new videos were added to the category Media from Open Beelden. For a list of unused videos in this category see this list (an always up-to-date list showing those items in a category that haven't been used yet in articles on Wikipedia, courtesy of Magnus Masnke).
  • National Library donates 1571 atlas of the world
Wikipedian in Residence Husky uploaded 200 pages of Theatrum Orbis Terrarum (Theatre of the World), which is considered by many to be the first modern atlas. The author, Abraham Ortelius, is one of the most important cartographers and geographers in the history of the world. Read more about the donation in This Month in GLAM, view all the images here.
  • Wikipedians in Residence meeting
The monthly WMNL-hosted coordinating meeting of Dutch Wikipedians in Residence took place on the 29th of September, the notes are public(Dutch).



Other events


What worked and what did not?
  • The cooperation with the Sofeer Foundation on adding Hebrew en Jiddish words to Wiktionary was successful. However, this activity was in process for almost two years. Only one volunteer was willing and able to work on this project. We also found it very difficult to establish contact with the Wiktionary community.




Public libraries

Quantified objectives Progress Q1 Progress Q2 Progress Q3 Comments
establish partnership with at least 2 public libraries One partnership established with Amersfoort library Preparation for partnership with 2nd library in progress Agreement with public library Zeeland Two more public libraries to start mini Wikipedian in Residence programmes in Q4
organise at least 2 events with each of these libraries First event held. Monthly events planned for 2014 First event held. Monthly events planned for 2014 Monthty events continue An experienced wikipedian is present at the library once a month to answer questions and give advice to visitors. As yet, no concrete results in terms of new editors.
.


Staff involved: 1; Volunteers involved: 2


Activities conducted.


What worked and what did not?
  • The montly sessions in the library are run entirely by two local volunteers, who gets support from WMNL (communication and education materials, reimbursement of costs etc). Every time, people come up to them to ask about Wikipedia. There has also been coverage in the local newspaper. In terms of exposure for Wikipedia the activity is successful. To what extent it leads to new editors or content is hard to say.


Objective 2. To increase awareness of Wikipedia as a reliable encyclopedia and a volunteer-driven project

Quantified objectives Progress Q1 Progress Q2 Progress Q3 Comments
noticeable improvement in appreciation and understanding of Wikipedia by general public compared to 2013 survey results exploration of scope of campaign; defining aims and objectives selection of company to develop Wikipedia publicity campaign in Q4
noticeable increase in requests for information from the general public to Wikimedia Nl
5% increase in donations from Netherlands results of 2014 banner fundraising not yet available.
5% increase in new editors. - - - -
10 % increase in membership WMNL. 3% increase in Q1{ 2% increase in Q2 xx biggest increase in new members is usually in Q4, during the annual WMNL conference


Staff involved 1; volunteers involved 4


Activities conducted.
What worked and what did not?


Program 3 WMNL: participation, support and profile

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WMNL: participation, support and profile
What are the objectives of this program? Please include metrics.
  • To increase the number of members of Wikimedia Nederland and retain current members


Quantified objectives Progress Q1 Progress Q2 Progress Q3 Comments
increase of membership by 20% compared to 2013 +3% +2% +2.5% we are expecting new members at the annual conference (Q4) but could fall short of the target. We have not developed any specific member recruitment activities
no more than 10 current members decide not to prolong their membership 7 members left - - -
when surveyed, members satisfaction ‘remains at same level as 2013. - - - Survey will be repeated Q1 2015

Staff involved: 2 Volunteers involved: 2


Activities conducted.
  • Newsletter
Two issues of the newsletter were published.
  • Media-attention
WMNL secretary (and veteran Wikipedian) André Engels and ED Sandra Rientjes were interviewed by the Parool newspaper on September 20. The article focussed in particular on the low number of female Wikipedia-editors. (A full overview of Wikipedia/Wikimedia related media coverage can be found here.



Program 4 Resources

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Resources: a sustainable and diverse funding base
What are the objectives of this program? Please include metrics.
Quantified objectives Progress Q1 Progress Q2 Progress Q3 Comments
€52.000 funding from external (i.e. non-movement) sources € 38,315 received € 14,241 €1,974 -
80% of 2013 individual donors donate again in 2014 59 individual donations 36 individual donations 107 individual donations


Staff involved: 2. Volunteers involved: 2.


Activities conducted.
  • we did not develop any activities specifically aimed at fundraising during this quarter


Program 5 Global

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GLOBAL: playing a role in international Wikimedia movement

What are the objectives of this program? Please include metrics.

  • To play an active and constructive role in the global Wikimedia movement


Quantified objectives Progress Q1 Progress Q2 Progress Q3 Comments
budget for international travel by members of NL community of €15.000 to be made available 3 scholarships granted for participation in the Zurich Hackathon 11 scholarships granted for Wikimania - -
at least 5 members of NL community attend Wikimania, funded by WMNL, of which 2 members have not previously attended - Total NL delegation will be 19 individuals. Half of them have not attended Wikimania before 17 individuals from Netherlands community attended Wikimania
at least 4 members of NL community attend Wikimedia Conference. - 4 members of NL community were present, 3 as delegation of WMNL - -
at least 2 presentations given by members of Nl Community at Wikimedia Conference. - no presentations given, but member of NL community active in programme committee - -



Staff involved: 5. Volunteers involved: 15

 
GLAM people vote on the next GLAMwiki conference location The Netherlands
Activities conducted.
  • Wikimania
Wikimedia Nederland sent a delegation of 17 persons to Wikimania in London (and 2000 stroopwafels). We have sent a survey to all participants to get insight into their experiences. Also, reports can be found on the WMNL-wiki.
  • GLAMout Global
WMNL organised the global GLAMout in October, the hangout is available on youtube. The next global GLAMout will be organised by WMSE.


What worked and what did not?
  • Wikimania participants are positive about the experience. Among benefits they list contacts made, increase in knowledge, better understanding of the Wikimedia movement. Concrete outcomes are the GLAM- Wikidata Hackathon to be held in November, and approval by the GLAM community for WMNL to host GLAM Wiki 2015.


Program 6 Organisation

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ORGANIZATION: governance and office
What are the objectives of this program? Please include metrics.

1. The administrative organisation of WMNL complies with standards and criteria

Quantified objectives

  • annual report and accounts approved by auditor 31 March 2014
  • Q1,2,3,4 report submitted timely and according to WMF guidelines
  • Annual plan and budget 2015 approved 1 October 2014
  • FDC application submitted by deadline set by FDC
  • staff assessments carried out according to schedule


Progress against these objectives (include metrics and # of volunteers/staff involved)?


Activities conducted.
  • Annual Plan and Budget

We developed our annual plan 2015 and budget in consultation with the community. They were approved by the WMNL membership on September 20.


What worked and what did not?

2. The Board fully and effectively meets its obligations concerning good governance

Quantified objectives

  • Review changes needed to facilitate that Board Members' term of office is prolonged beyond one year, and propose these changes to Membership
  • Actively seek out individuals with skills that would complement the Board


Progress against these objectives (include metrics and # of volunteers/staff involved)?

Staff involved: 2. Volunteers involved: 7.


Lessons learned

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Lessons from this quarter

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A key objective of the funding is to enable the movement as a whole to understand how to achieve shared goals better and faster. An important way of doing this is to identify lessons learned from entities who receive funds, and to share these lessons across the movement. The purpose of this section is to elicit some of these insights, which will be shared throughout the movement. Please answer the following questions in 1–2 paragraphs each.

What were your major accomplishments in the past quarter, and how did you help to achieve movement goals?

  • We are encouraged that NGOs in the field of wildlife and nature are interested in cooperating with us. Our ultimate ambition is to set up self-sustaining editing groups within these NGOs. Working around specific themes to improve content and stimulate active involvement is something of an experiment. We will continue next year.
  • The content donations by research institute NIOD are a good start to our cooperation. Already volunteers are working to apply the new content to Wikipedia. More results to be announced next quarter.

What were your major setbacks in the past quarter (e.g., programs that were not successful)?

  • Over Q3 there were no real major setbacks. It was also the summer-holiday, when we don't organise so many activities as in order quarters.

What factors (organizational, environmental) enabled your success?

  • The fact that there is now good understanding and contact between office staff and active community members is extremely beneficial. We are able to provide better support, and can also easily call on community members if we need advice. There is a basis of trust which makes things easier and much more fun.

What unanticipated challenges did you encounter and how did this affect what you were able to accomplish?

  • The example of the content-donation of Hebrew and Jiddish words to Wiktionary showed how much we depend on the work of a relatively small number of technically competent volunteers. The activity was completed in the end - to the huge credit of the volunteer involved - but it took a long time. The same applies to other content donations: it is not easy to find volunteers who are able and willing to help process them. This does limit how much we can achieve in terms of content.

What changes might you make in executing your initiatives into the next quarter?

  • We are thinking of ways we can increase our capacity to deal with content-donations, uploads etc, e.g. by asking experienced volunteers to share/transfer their skills, or involving interns or trainees.

Additional information

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Provide any other relevant information that may be helpful or relevant for the FDC (e.g., links to any media coverage, blog posts, more detailed reports, more detailed financial information).

Compliance

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Is your organization compliant with the terms outlined in the grant agreement?

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As required in the grant agreement, please report any deviations from your grant proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.

  • Yes

Are you in compliance with all applicable laws and regulations as outlined in the grant agreement? Please answer "Yes" or "No".

  • Yes

Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Grant funds as outlined in the grant agreement? Please answer "Yes" or "No".

  • Yes

Signature

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Once complete, please sign below with the usual four tildes.


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