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Grants:APG/Proposals/2013-2014 round2/Wikimedia Norge/Progress report form/Q3

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Purpose of the report

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This form is for organizations receiving Annual Plan Grants to report on their results to date. For progress reports, the time period for this report will the first 6 months of each grant (e.g. 1 January - 30 June of the current year). For impact reports, the time period for this report will be the full 12 months of this grant, including the period already reported on in the progress report (e.g. 1 January - 31 December of the current year). This form includes four sections, addressing global metrics, program stories, financial information, and compliance. Please contact APG/FDC staff if you have questions about this form, or concerns submitting it by the deadline. After submitting the form, organizations will also meet with APG staff to discuss their progress.

Global metrics overview - all programs

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We are trying to understand the overall outcomes of the work being funded across our grantees' programs. Please use the table below to let us know how your programs contributed to the Global Metrics. We understand not all Global Metrics will be relevant for all programs, so feel free to put "0" where necessary. For each program include the following table and

  1. Next to each required metric, list the outcome achieved for all of your programs included in your proposal.
  2. Where necessary, explain the context behind your outcome.
  3. In addition to the Global Metrics as measures of success for your programs, there is another table format in which you may report on any OTHER relevant measures of your programs success

For more information and a sample, see Global Metrics.

Overall

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Metric Achieved outcome Explanation
1. # of active editors involved
2. # of new editors
3. # of individuals involved
4. # of new images/media added to Wikimedia articles/pages
5. # of articles added or improved on Wikimedia projects
6. Absolute value of bytes added to or deleted from Wikimedia projects


Telling your program stories - all programs

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Please tell the story of each of your programs included in your proposal. This is your chance to tell your story by using any additional metrics (beyond global metrics) that are relevant to your context, beyond the global metrics above. You should be reporting against the targets you set at the beginning of the year throughout the year. We have provided a template here below for you to report against your targets, but you are welcome to include this information in another way. Also, if you decided not to do a program that was included in your proposal or added a program not in the proposal, please explain this change. More resources for storytelling are at the end of this form. Here are some ways to tell your story.

  • We encourage you to share your successes and failures and what you are learning. Please also share why are these successes, failures, or learnings are important in your context. Reference learning patterns or other documentation.
  • Make clear connections between your offline activities and online results, as applicable. For example, explain how your education program activities is leading to quality content on Wikipedia.
  • We encourage you to tell your story in different ways by using videos, sound files, images (photos and infographics, e.g.), compelling quotes, and by linking directly to work you produce. You may highlight outcomes, learning, or metrics this way.
  • We encourage you to continue using dashboards, progress bars, and scorecards that you have used to illustrate your progress in the past, and to report consistently over time.
  • You are welcome to use the table below to report on any metrics or measures relevant to your program. These may or may not include the global metrics you put in the overview section above. You can also share your progress in another way if you do not find a table like this useful.
Target Last year (if applicable) Progress (at end of Q2) End of year (projected or actual) Comments
Example Example Example Example Example

Revenues received during this period (6 month for progress report, 12 months for impact report)

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Please use the exchange rate in your APG proposal.

Table 2 Please report all spending in the currency of your grant unless US$ is requested.

  • Please also include any in-kind contributions or resources that you have received in this revenues table. This might include donated office space, services, prizes, food, etc. If you are to provide a monetary equivalent (e.g. $500 for food from Organization X for service Y), please include it in this table. Otherwise, please highlight the contribution, as well as the name of the partner, in the notes section.
Revenue source Currency Anticipated Q1 Q2 Q3 Q4 Cumulative Anticipated ($US)* Cumulative ($US)* Explanation of variances from plan
A B C D E F G H I J K

* Provide estimates in US Dollars


Spending during this period (6 month for progress report, 12 months for impact report)

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Please use the exchange rate in your APG proposal.

Table 3 Please report all spending in the currency of your grant unless US$ is requested.

(The "budgeted" amount is the total planned for the year as submitted in your proposal form or your revised plan, and the "cumulative" column refers to the total spent to date this year. The "percentage spent to date" is the ratio of the cumulative amount spent over the budgeted amount.)
Expense Currency Budgeted Q1 Q2 Q3 Q4 Cumulative Budgeted ($US)* Cumulative ($US)* Percentage spent to date Explanation of variances from plan
A B C D E F G H I J J2 K
TOTAL B C D E F G H I J J2 N/A

* Provide estimates in US Dollars


Compliance

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Is your organization compliant with the terms outlined in the grant agreement?

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As required in the grant agreement, please report any deviations from your grant proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.

Are you in compliance with all applicable laws and regulations as outlined in the grant agreement? Please answer "Yes" or "No".

Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Grant funds as outlined in the grant agreement? Please answer "Yes" or "No".

Signature

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Once complete, please sign below with the usual four tildes.

Resources

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Resources to plan for measurement

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Resources for storytelling

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Basic entity information

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Table 1

Entity information Legal name of entity Wikimedia Norge
Entity's fiscal year (mm/dd–mm/dd) 01/01-12/31 and 07/01-06/30
12 month timeframe of funds awarded (mm/dd/yy-mm/dd/yy) 07/01/14-06/30/15
Contact information (primary) Primary contact name Hogne Neteland
Primary contact position in entity Chairman
Primary contact username Hogne
Primary contact email hogne(a)wikimedia.no
Contact information (secondary) Secondary contact name Astrid Carlsen
Secondary contact position in entity Executive Director
Secondary contact username WMNOastrid
Secondary contact email astrid(a)wikimedia.no


Notes on table 1

Overview of this quarter

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The purpose of this section is to provide a brief overview of this report. Please use no more than 1-2 paragraphs to address the questions outlined below. You will have an opportunity to address these questions in detail elsewhere in this report.

CHANGES:

  • The WMF Board allocated USD 215,000 to Wikimedia Norway in 2013/2014 Round 2, against a submission for USD 432,000. Thus, the programs were substantially changed, and budgets revised both in July and November, 2014, in line with actual funding. Calendric budget year 2014 is now finished, and the Annual Assembly in April, 2015, adopted a formal budget for the calendric year 2015 which contributes to instruct programs in the last half of this FDC funding period (i.e., Q3 and Q4). Table 8a in our initial submission listed a number of programs and projects, and their associated programmatic costs excluding staff expenses. The following table indicates the changes done in 2014, and the changes following the 2015 Annual Assembly - compared to the submitted (May, 2014) program costs:
Program Initial budget May (Table 8a)
2014-15		 Revised Budget July
2014-15 (NOK)		 Revised Budget Nov
2014-15 (NOK)		 Ann. Assembly Budget
implied budget
2014-2015
Regional Outreach Events 50,000 n.a. n.a. 150,000
Monthly wiki Workshops 20,000 20,000 15,000 15,000
Competition prizes 20,000 35,000 35,000 35,000
Mini-grants 50,000 0 0 10,000
Photo & film hunts 10,000 0 0 0
Film Project Tutorial 50,000 50,000 40,000 40,000
Wikimaps / Nordic costs 25,000 0 5,000 3,000
Wiki Loves Memories 100,000 0 0 0
(Outreach material) GLAM 25,000 0 15,000 15,000 *
Academic competitions 25,000 0 0 10,000 *
Wikipedia Academy 100,000 75,000 90,000 75,000
Northern Saami Program 500,000 750,000 500,000 0
Surveys, etc 100,000 0 0 0
Film and media 100,000 0 0 0
TOTAL PROGRAMS 1,225,000 930,000 700,000 353,000
[ * ] = GLAM total program NOK 30,000 in 2015. Academic Wikipedia total program NOK 20,000 in 2015.

The November 9 Board meeting revised the Strategic Plan 2014-2015 and devised 4 main objectives for the period which this report covers:

  1. A qualitative improvement of the Wikipedia
  2. A visible advocate for free knowledge
  3. Professionalization of Wikimedia Norway
  4. A transparent and inclusive organization

As in Q2, the present report also evaluates results based on these revised strategic objectives.


WIKI-FOCUS: What Wikimedia projects was your entity focused on (e.g., Wiki Commons, French Wiktionary) this quarter?

  • Wikipedia bokmål, Wikipedia Nynorsk, Wikipedia Northern Saami, Wikimedia Commons.
  • GLAM and female outreach is a major topic in our efforts.

GROWTH: How did your entity grow over the past quarter vs. the previous quarter (e.g., Number of active editors reached/involved/added, number of articles created, number of events held, number of participants reached through workshops)?

  • Q1: 2 Female Editor Relay rounds, 4 Wiki Workshops, 86 physical audience reached, 2 national media stories, 1 editing contest.
  • Q2: 4 Wiki Workshops, 125 physical audience reached, 4 national media stories.
  • Q3: 3 Wiki Workshops, 50 physical audience reached: 30 new editors, and 20 active editors. 4 female editing workshops, 31 physical audience reached (all new editors). 1 editing contest
 
Figure of smoothed trends on the basis zacht statistics. The figures averaged (smoothed, red curve) over 12 months and the difference (yellow curve) over one year, thus it is only the larger trends that "survive". If the yellow curve is above the zero line as we grow, it is below so we decrease. If we are under the zero line for a long time then community declines. We have a significant drop in newly registered accounts and this propagates into among those who contribute little. The number of those who contribute much have declined, but it looks as though this has stalled over the past year.
  • Wikipedia Bokmaal:
    • 1,584 - 1,586 monthly total editors (>0 edits), against 1,579 - 1,766 the year before.
    • 789 active editors (> 5 edits) combined in Jan-Feb, against 930 the year before. (March number was not provided by May 5th 2015 [1] )
    • 136 new editors in Jan-Feb, against 175 the year before.
    • 138 "heavy" editors (> 100 edits), against 150 the year before.
    • 34-36 mio page views/month, against 58-65 mio the year before.
  • Social media:
    • 1,475 Facebook followers, versus 1.395 followers in Q1 and 1.492 in Q2.
    • Active blog presence.
  • Comment
The decline of Wikipedia contributers and readers has been a issue discussed at The Bokmål Wikipedia Village Pump: Tinget
Page views look intimidating, with a fall from 79.2Mpi in September 2014 and to 35.3Mpi in April this year. Several reasons should be considered. Google has changed their search engine and presents now more information without the visitor needs to go to Wikipedia, September had an unusual amount of traffic. This may relate to photographers that found their material in the mass uplaoad and some of them had thousands of postings on a single day.
Norwegians are about to change their surfing habits, and we turn from surfing on ordinary platform "Page Views for Wikipedia, Non-mobile, Normalized" [2] to websurfing the mobile "Page Views for Wikipedia, Mobile, Normalized" [3] and surfing via app "Page Views for Wikipedia Mobile , Normalized "[4]. To get the correct numbers we must look at "Page Views for Wikipedia, All Platforms, Normalized" [5]. This fall is "only" 28%, but note that we have had too much traffic last year winter and spring.
There is however a problem in numbers that the proportion of mobile browsing flattens. The variation in mobile browsing stops and stays flat through the Christmas season, and that's no good sign. It is unlikely that the proportion of Norwegians who surf via mobile suddenly stop working, it's much more likely that the servers can not deliver enough. Wikimedia Norway asks for WMF to address this!
Some quick estimates indicates that the numbers are as expected. Finnish Wikipedia has 81 Mpi and just over 5 million speak the language. Wikipedia Bokmål has 35 Mpi and Nynorsk 5 Mpi, Norwegian has thus 40 Mpi and and about 4.5 million speak the language. We know that about half of Norwegians prefers English Wikipedia, so we can scale up the number to 80 Mpi. We assume that Finnish has a neglect leakage. Swedish has 132 Mpi and about 9 million speak the language, that indicates 15-20% leak into other languages ​​editions.
To add contributers the community suggests to change the Welcome strategy, to adjust the warning ads and and to start "positive patrolling". This Wikimedia Norway will support in the next period.

Financial summary

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The FDC requires information about how your entity received and spent money over the past year. The FDC distributes general funds, so your entity is not required to use funds exactly as outlined in the proposal. While line-item expenses will not be examined, the FDC and movement wants to understand why the entity spent money in the way it did. If variance in budgeted vs. actual is greater than 20%, please provide explanation in more detail. This helps the FDC understand the rationale behind any significant changes. Note that any changes from the Grant proposal, among other things, must be consistent with the WMF mission, must be for charitable purposes as defined in the grant agreement, must be reported to WMF, and must otherwise comply with the grant agreement. The WMF mission is "to empower and engage people around the world to collect and develop educational content under a free license or in the public domain, and to disseminate it effectively and globally."

Revenues for this quarter

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Provide exchange rate used:

  • Originally: USD = 6 NOK
  • Q2 and Q3: USD = 7 NOK

Table 2 Please report all spending in the currency of your grant unless US$ is requested.

  • Please also include any in-kind contributions or resources that you have received in this revenues table. This might include donated office space, services, prizes, food, etc. If you are to provide a monetary equivalent (e.g. $500 for food from Organization X for service Y), please include it in this table. Otherwise, please highlight the contribution, as well as the name of the partner, in the notes section.
Revenue source Currency Anticipated Q1 Q2 Q3 Q4 Cumulative Anticipated ($US)* Cumulative ($US)* Explanation of variances from plan
Membership fees NOK 20,000 100 0 2,450 2,550 3,333 365 Membership data from the electronic payment service is not available. These will be accounted later.
Gifts from individuals NOK 15,000 1,682 1,698 1,320 4,700 2,500 670 Only individuals
Event support and fees NOK 55,000 0 1,800 400 2,200 9,166 315
Sales revenues NOK 10,000 0 0 0 0 1,666 0
FDC funds from WMF NOK 1,400,000 213,025 373,510 313,296 899,831 215,000 128,550 Funds accounted as spent
Saami project funding NOK 750,000 0 0 0 0 125,000 0 No program applied yet.
State project funding NOK 250,000 0 0 0 0 41,666 0 Main application (Summer) was rejected by the State
Charitable projects funding NOK 0 0 (100,000) (206,000) (306,000) 0 (45,140) Awarded in Q2 and Q3. NOK 250,000 from Fritt Ord and Finansmarkedsfondet" for 2015. NOK 56,000 from NUUG Foundation.
Bank interest NOK 0 0 434 0 434 0 600
Total Revenues NOK 2,500,000 215,007 377,008 (477,008) 317,466 (523,466) 909,481 (1,215,481) 398,331 129,925 (173,640) State funding was rejected. (Charitable funding awarded).

* Provide estimates in US Dollars


Spending during this quarter

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Table 3 Please report all spending in the currency of your grant unless US$ is requested.

(The "budgeted" amount is the total planned for the year as submitted in your proposal form or your revised plan, and the "cumulative" column refers to the total spent to date this year. The "percentage spent to date" is the ratio of the cumulative amount spent over the budgeted amount.)
Expense Currency Budgeted Q1 Q2 Q3 Q4 Cumulative Budgeted ($US)* Cumulative ($US)* Percentage spent to date Explanation of variances from plan
Personnel cost NOK 1,010,000 154,181 261,765 250,107 661,453 155,385 94,495 65.5 % On budget
Office costs NOK 100,000 40,880 38,288 20,386 99,554 15,385 15,195 98,77 % On budget
Wikipedia Academy NOK 70,000 0 0 0 0 10,000 0 0 % All costs accrue in Q4
Other rental and meeting costs NOK 30,000 6,542 40,779 6,261 53,582 4,500 7,655 178.6 % This post is slightly re-classified since Q2, to apply more correctly to actual cost items.
IT, postal, etc NOK 5,000 907 1,092 134 2,133 800 305 42.6 %
Accounting, auditing NOK 40,000 0 20,000 7,500 27,500 6,000 3,930 68.8 % On budget
Membership fees NOK 2,000 0 0 0 0 325 0 0.0 % May accrue later
Nordic activities NOK 5,000 0 0 0 0 750 0 0.0 % Wikimaps costs not accrued
Program activities NOK 50,000 0 0 19,630 19,630 7,500 2,805 39.3 % Film production + Regional outreach costs.
Travelling cost NOK 75,000 10,315 18,783 12,235 41,333 11,500 5,905 55.1 %
Meals, HR costs, etc NOK 5,000 0 7,679 1,160 8,839 1,265 176.8 % Meetings among staff
Competition prizes NOK 30,000 0 24,427 0 24,427 4,500 3,490 81.0 % UK prizes, WLM 2014, etc
Saami Project NOK 750,000 0 0 0 0 107,100 0 0.0 %
State funded projects NOK 25,000 0 0 0 0 3,850 0 0.0 %
Bank fees and other costs NOK 5,000 731 1,280 1,094 3,105 750 445 62.1 %
TOTAL NOK 2,467,000 213,756 414,093 318,507 941,556 379,500 135,490 See notes above

* Provide estimates in US Dollars


Progress toward this year's goals/objectives

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This section addresses the impact of the programs / initiatives* and objectives your entity has implemented over the past quarter and the progress your entity is making toward meeting this year's goals. We understand that some metrics may not be applicable in this quarterly report, so please add metrics here if they are applicable.

*In the past, the FDC has used the term 'initiative', but we are using the term 'program.'

Since the 2014–15 Strategic Plan was revised against the submission and the preliminary strategic framework from Q1, we will report on these 4 strategic objectives:

  • A qualitative improvement of the Wikipedia
  • A visible advocate for free knowledge
  • Professionalization of Wikimedia Norway
  • A transparent and inclusive organization

Among these objectives, number 1 includes the GLAM and female editor attraction ambitions.


Program 1

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A qualitative improvement of the Wikipedia
What are the objectives of this program? Please include metrics.
  • Develop the ongoing co-operation with at least 3 GLAM institutions.
  • Develop new co-operations with at least 2 new GLAM institutions.
  • Support at least 2 institutions and/or organisations in mass uploading image collections.
  • Produce a tutorial video for new Wikipedia editors.
  • Conclude at least 5 agreements for Fall 2015 editing training of female students, in co-operation with campus libraries.
  • Produce a template for improving core (lemma) articles, in co-operation with the volunteer community.

We have chosen to report separately on the objective "Conclude at least 5 agreements for Fall 2015 editing training of female students", at the end of this section.

 
One of the images from the collection of the Norwegian photographer Kristian Magnus Kanstad 1907-1983 uploaded by the Nordlandsmuseet.

Progress toward these objectives (include metrics and # of volunteers/staff involved)?

  • We have further developed our co-operation with 3 main GLAM partners in the Oslo area: The National Library, The National Archives and the Directorate for Cultural Heritage. Involvement from staff: Astrid
  • We are in the process of developing a co-operation with the Norwegian Association of Special Libraries, focusing on "Digital humanities". Involvement from staff: Jorid and Astrid
  • We have supported the Nordlandmuseet with their uploading of the Kanstadcollection, in collaboration with the National Library. Involvement from staff: Astrid. Involvement from staff at the National Library + several community members whom have been active in categorizing the images.
  • We have developed 5 tutorial videos for new Wikipedia editors. Involvement from staff: Tor Arne. The presenter is an active community member.
  • We have not started making a template for improving core (lemma) articles yet, due to lack of available staff hours so far.

Activities conducted

  • GLAM wikimeetings at a regular basis with The National Library, The National Archives and the Directorate for Cultural Heritage (30 January, 16 February, 11 March, 17 March) for planning of this Commons event in April and this 2. world war cultural heritage event in June.
  • The first formal meeting with Norwegian Association of Special Libraries will be on 1 June
  • Uploading of the Kanstad-collection, 2300 images
  • The 5 tutorial videos are published on Vimeo.


What worked and what did not?
We are making progress in narrowing down the type of events we organise and how we should and should not be involved in event management. Many GLAM institutions in Norway are positive and interested in sharing their collections on Wikipedia. This is great, but WMNO has to be very clear on what kind of help we can provide, what expectations we have going into GLAM partnerships, and how we can make suggestions to the institutions on how to involve their communities. Any additional details:


Conclude at least 5 agreements for Fall 2015 editing training of female students, in co-operation with campus libraries.

 
Jorid Martinsen and Åsa Paasche Guldbrandsen preparing for female editing workshop at Oslo and Akershus University College of Applied Science
Progress toward these objectives (include metrics and # of volunteers/staff involved)?
  • Staff involved: WMNO Project officer Jorid Martinsen and Åsa Paasche Gulbrandsen. Astrid Carlsen joined the workshop at Oslo and Akershus University College of Applied Sciences as well as Tanja Lundqvist, WMNO´s intern winter 2015. At The University of Bergen one community member participated.
  • After having received the funding from Fritt ord (Freedom of speech-organisation) in December 2015, the WMNO staff made agreements to co-host editing workshops for female students with the libraries at the following three higher education institutions: The University of Oslo, Oslo and Akershus University College of Applied Sciences and The University of Bergen.
  • Engaged a part time project manager, Åsa Paasche Guldbrandsen, to help organise and host the female editing workshops. Her salary is financed through the funding from Fritt ord.
  • Meeting between Finansmarkedsfondet (The Finance Market Fund) and WMNO staff, discussing the possibilities of applying for further funding for the editing training for female students.
Activities conducted.
  • WMNO Project officer Jorid Martinsen and Åsa Paasche Gulbrandsen have organized four editing workshops for female students, in co-operation with the above mentioned higher education institutions, with a total of female 31 attendees. All the trainings took place in March. Originally two more workshops trainings were going to take place, but these were cancelled due to few sign-ups.
  • Applied for, and received, funding from The Finance Marked Fund. As a condition for this funding, some of the editing training workshops have to be done in co-operation with institutions or faculties specializing in finance, economics or law. Here we also have received funding to arrange a «Train the trainers»-event for former attendees on female editing training.
What worked and what did not?
 
Participants at the female editing workshop at Oslo and Akershus University College of Applied Science
  • The participants in the female editing workshops had no former experience with editing on Wikipedia. They were eager to learn and had many interesting questions. We have found a set-up that we believe will work well in the future. The feedback during the workshop has been that the participants learn both how Wikipedia work, how they can contribute and why they should contribute. One challenge with the classes were getting enough attendees and reaching out to the students with the information. We learned that we have to rely on the libraries to invite participants to get enough attendees. Before the next editing workshops we must investigate how we can measure impact and report on the global metrics. So far we only have the numbers of attendees.

Any additional details:

  • Information about the workshop on the University of Oslo´s homepage here.
  • Posts on the village pump to ask for input on the program and suggestions for the position as the part time project manager here.
  • Blog post on Wikimedia Norge blog about the female editing workshops.
  • Blog post on Wikimedia Norge blog on Åsa Paasche Gulbrandsen.


Program 2

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A visible advocate for free knowledge
What are the objectives of this program? Please include metrics.
  • Stage at least one open editing workshop or seminar every month.
  • Reply to any relevant public hearings.
  • Publish opinion pieces on free knowledge in the media.
  • Take an active role in public debates regarding core issues.
  • Update the WMNO blog regularly.
  • Update WMNO Facebook and twitter accounts regularly.
  • Submit postings to the WMF blog at least every quarter.
Progress toward these objectives (include metrics and # of volunteers/staff involved)?
  • In February, the National Library and we commenced a series of joint editing workshops / wiki meetups every last Wednesday of the month from 5-7.30 PM. Involvement: Astrid. Staff at the National Library. Community members are invited at the village pump.
  • During her internship, Tanja Lundqvist made a huge effort on social media in January + February
  • In May, Jorid Martinsen will draft a WMF blog post on the female editing workshops.
 
Image from Loen, Stryn, Sogn og Fjordane in Norway. 1 of 13 723 images the National Library of Norway has uploaded to Commons this past year.
Activities conducted.
  • We staged open editing workshops at the National Library on 28 January and 17 February. We organized a guided tour at the National Archives on 4 March for community members.
  • During her internship, Tanja Lundqvist made a huge effort on social media in January + February.
  • The WMNO blog has been updated monthly.
  • WMNO participated in a seminar organized by the Arts Council at the National Archives, at the launch of Kulturnav. and at the Arts Council´s seminar on 18 March on Digital Infrastructures for Museums.
  • WMNO Facebook and Twitter were updated daily when Tanja had her internships. Since March the updates have been weekly.
What worked and what did not?
  • Tanja Lundqvist´s efforts in January and February showed that we get great response when we are active on social media. Staff has so far this year not had time to do necessary information and communication work.

Any additional details:


Program 3

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Professionalization of Wikimedia Norway
What are the objectives of this program? Please include metrics.
  • Apply for project grants in cooperation with other institutions or organizations.
  • Apply for public funds for the purposes of knowledge or language efforts.
  • Apply for project funding from "Fritt Ord" and other relevant foundations.
  • Recruit board members from external organizations.
  • Propose new bylaw elements designed to achieve gender balance in the board, for the 2015 Annual Assembly.
  • Enhance the technical skills of the WMNO office staff.
Progress toward these objectives (include metrics and # of volunteers/staff involved)?
  • During Q3, one application for funding from the Arts Council was rejected and we applied for a second project grant in cooperation with the Nordlandsmuseum from the Arts Council. This potential funding would be used to digitize old books of maps of the Northern parts of Norway. These books at Nordlandsmuseet are so rare that not even the National Library have exemplars in their collection.
  • Staff had several meetings with potential new board members during January and February. We wanted to find candidates among GLAM institutions and candidates with experience from voluntary work.
Activities conducted
  • Grant application for the Financial Markets Fund was successful, the grant is in the amount of 150 000 NOK.
  • 1 March: joint grant application for the NTNU University Museum and Wikimedia Norge was rejected.
  • 3 March: joint application for Nordlandsmuseet and Wikimedia Norge for a project grant submitted.
  • Two female candidates were nominated by the Election Committee and elected to Wikimedia Norge´s board.
  • Grant from NUUG was successful, and we were granted 56 000 NOK to purchase technical equipment to be used at the Wikimedia Norge office, and at events or by community members.
What worked and what did not?
  • The gender balance among Wikimedia Norge´s board of directors is improving and we had our second grant application accepted. Current staff members do not have the time to learn necessary technical skills and this has affected our ability to measure the impact of our work.


Any additional details:


Program 4

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A transparent and inclusive organization
What are the objectives of this program? Please include metrics.
  • In institutional co-operations, the volunteer community should always be invited to take part.
  • Implement predictable routines for staff, board members, members, and volunteers.
  • Publish Board minutes immediately after each board meeting.
  • Publish documents, information about the organization's work, and accounting, on the WMNO website.
  • Focus on efforts and co-operations that can not be performed by the volunteer community itself.
Progress toward these objectives (include metrics and # of volunteers/staff involved)?
  • Staff and board are now working on how Wikimedia Norge can achieve good governance.
  • Wikimedia Norge has looked into the possibility of setting up a Norwegian branch of the Wikipedia Library project. This project is an excellent example of how Wikimedia Norge can help create a great end result for the community.
  • In January the planning of the Wikipedia Academy 2015 started in cooperation with the University of Tromsø. Involvement: Harald Groven and Trond Trosterud (board members), Astrid Carlsen (staff) and representatives from University of Tromsø.
Activities conducted.
  • A new board of directors were elected on 18 April.
  • The first board meeting, via Skype, with representatives from the Wikipedia Library, the National Library and Wikimedia Norge will take place at the end of May.
  • We announced travel grants in March for community members who wanted to participate at the Wikipedia Academy 2015 in Tromsø.
  • Writing contest International Women´s day, 8 March: 12 active community members participated. 181 new articles were written. Prize was sponsored by Wikimedia Norge. More details here
What worked and what did not?
  • Staff use the village pump on bokmål Wikipedia and nynorsk Wikipedia to announce all events to the community and to ask for feedback. Hopefully the community does not feel we post too much on the village pump. The Wikimedia.no-page is almost never updated and does not invite users to get in contact with Wikimedia Norge. We must improve this page's design and functionality to better serve the needs, with the inclusion of an event calendar.

Any additional details:

  • Post on University of Tromsø´s homepage about the Wikipedia Academy 2015 here

Call for papers for the Wikipedia Academy 2015 here and on Wikimedia Norge´s blog here


Lessons learned

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Lessons from this quarter

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A key objective of the funding is to enable the movement as a whole to understand how to achieve shared goals better and faster. An important way of doing this is to identify lessons learned from entities who receive funds, and to share these lessons across the movement. The purpose of this section is to elicit some of these insights, which will be shared throughout the movement. Please answer the following questions in 1–2 paragraphs each.

What were your major accomplishments in the past quarter, and how did you help to achieve movement goals?

  • In February, Wikimedia Norge got external financing from the Finance Market Fund, 150 000 NOK, to conduct female editing workshops at university libraries during 2015. Part of the funding is used on the employment of Åsa Paasche Guldbrandsen, who together with Wikimedia Norge´s Jorid Martinsen have planned and held the editing workshops. With only 1,7 FTE it has been great to have a new person at the office, with new ideas and perspectives on our work. The same goes for the intern we had in January and February, Tanja Lundqvist.
 
Tanja S. Lundqvist, intern at Wikimedia Norge´s office in January 2015
  • The editing workshops for female attendees at university libraries have opened up further possibilities for collaboration between Wikimedia Norge and the library sector:
  1. 2 internships library students (bachelor) yearly
  2. The main theme for the Wikipedia Academy was "Wikipedia and libraries" and most of the participants were librarians
  3. Collaboration with Norsk Fagbibliotekforening on digital humaniora
  • Regular Glamwikimeetings this fall with our main Glam partners in the Oslo-area have contributed to make clear Wikimedia Norge´s role as an organization (we are not an event management company) and to decide which events we should focus on (one in April and one in June) and how we best can we build long term collaborations.
  • Nordlandsmuseet uploaded the Kanstadcollection to Commons with help from the National Library. Nordlandsmuseet got in contact with the National Library through Wikimedia Norge. This is a good example of what work Wikimedia Norge with 1,7 FTE can do: Make connections between different GLAM partners so they can help each other with wiki related work.


What were your major setbacks in the past quarter (e.g., programs that were not successful)?

  • Wikimedia Norge is not an event management company. Starting fall 2015, the staff at Wikimedia Norge will only take initiative or be part of events where there is at least 2 other partners and where the partners are in charge of invites to participants. The remaining female editing workshops rely on the libraries inviting students to participate. Wikimedia Norge does not have the capacity to do the necessary promotional work.

What factors (organizational, environmental) enabled your success?

  • New people! With internships and Åsa on board we can aim at creating a good work environment with more people included.
  • Changes in the board of directors that include a new chair and 3 new board members with experience from GLAM, volunteer work and Wikipedia.

What unanticipated challenges did you encounter and how did this affect what you were able to accomplish?

  • Major cooperation issues in February between some board members and staff which were time consuming and affected the staff's motivation.

What changes might you make in executing your initiatives into the next quarter?

  • Wikimedia Norge does not have the capacity to do the necessary promotional work before events. We should spend more time on planning how we can best include the community and focus on fewer and more regular events which do not require too much planning (good examples are the monthly wiki meet-ups at the National Library).

Additional information

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Provide any other relevant information that may be helpful or relevant for the FDC (e.g., links to any media coverage, blog posts, more detailed reports, more detailed financial information).

Compliance

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Is your organization compliant with the terms outlined in the grant agreement?

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As required in the grant agreement, please report any deviations from your grant proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.

Are you in compliance with all applicable laws and regulations as outlined in the grant agreement? Please answer "Yes" or "No".

  • Yes

Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Grant funds as outlined in the grant agreement? Please answer "Yes" or "No".

  • Yes

Signature

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Once complete, please sign below with the usual four tildes.


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