Grants:APG/Proposals/2020-2021 round 1/Wikimedia Czech Republic/Impact report form

Purpose of the report

This form is for organizations receiving Annual Plan Grants to report on their results to date. For progress reports, the time period for this report will the first 6 months of each grant (e.g. 1 January - 30 June of the current year). For impact reports, the time period for this report will be the full 12 months of this grant, including the period already reported on in the progress report (e.g. 1 January - 31 December of the current year). This form includes four sections, addressing global metrics, program stories, financial information, and compliance. Please contact APG/FDC staff if you have questions about this form, or concerns submitting it by the deadline. After submitting the form, organizations will also meet with APG staff to discuss their progress.

Metrics and results overview - all programs

We are trying to understand the overall outcomes of the work being funded across our grantees' programs. Please use the table below to let us know how your programs contributed to the Grant Metrics. We understand not all Grant or grantee-defined Metrics will be relevant for all programs, so feel free to put "0" where necessary. For each program include the following table and

1. Next to each required metric, list the outcome/results achieved for all of your programs included in your proposal.
2. Where necessary, explain the context behind your outcome.
3. In addition to the Global Metrics as measures of success for your programs, there is another table format in which you may report on any OTHER relevant measures of your programs success

For more information and a sample, see Grant Metrics.

METRIC AND RESULTS OVERVIEW	A. Multimedia & Community Programs	B. EDUcational Programs	C. Wikidata/Tech Programs	Explanation
1. number of total participants	331	936	30	Multimedia: Multimedia: Taking and uploading pictures for Mediagrant and We Photograph Czechia (WPC) programs: In 2021, 11 photographers were involved in both projects (2 of them are active in Mediagrant, 9 were adding pictures within WPC). 139 photographers got involved in Czech Wiki Photo contest. For the community program we organized 5 online events running for one month and were part of the international WikiGap 2021 campaign, we invited different target groups including students and seniors. The total number of Wikigap participants reached 71 people. In June we organized an editaton on climate change, Wikiklima, again hosted online. It gathered 8 participants and we repeated it in October with Sucho editathon, in which 6 participants were editing. Contest Czechoslovakia 48-89 and the opening editathon reached 28 people. Wikitraining for NGO representatives gathered 4 participants. Rainbow editathon was organized in Brno and 5 participants took part. Describe monument contest attracted 27 members of WMCZ community. In Wikitown Trebon 9 participants took place. Female Heritage editathon in collaboration with Goethe Institute brought 3 participants. Even though most of the events were run in online mode due to pandemic restrictions, we managed not only to reach the goal for 2021 but also go beyond it. EDU: After experience with the covid year, we lowered our expectations towards the year 2021. So even though the 1/2 of 2021 was for us still restricted, we managed to organise a high number of online based educational events, which resulted in very good numbers for the ½ half. The 2/2 half of the year was slightly weaker. Covid was again on the raise and it seemed like people got tired of online activities too. However, thanks to online based educational events throughout the year, we almost doubled our estimation and we are back to our usual yearly stats. Wikidata/Tech: We have stable volunteers group.
2. number of newly registered users	130	417	0	Multimedia: Multimedia: Taking pictures in programs Mediagrant and WPC attracted 2 new participants. Our annual photocontest Czech Wiki Photo 2021 attracted 77 newcomers. Newcomers represented 21 of WikiGap participants. During the contest Describe the Monument we had 5 newly registered participants. Furthermore in the second half of the year we ran several editathons and gained 46 new editors. Community programs goal was to keep the ratio of newcomers on ⅓ level and we managed to mantain it. EDU: What is there to say? We are positively surprised with two facts - the overall number is way above the number expected for the entire year 2021 (170), and what is even more important is that the ratio between total number of participants and those newly registered is 44%, almost half of the participants are newly registered users. That is not a situation as of previous years, where we had a 1/3 ration. Wikidata/Tech: We cannot simply count new editors.
3. number of content pages created or improved, across all Wikimedia projects	16641	2546	713986	Multimedia: Multimedia: For the photographic projects: Mediagrant and We Photograph Czechia, Czech Wiki Photo as well as community led projects (Wikitown, Wikiphotoexpedition) allowed to upload 12771 items, content pages was created or edited (Nr. consists of new or edited WP, Wikidata and Wikimedia Commons pages.), which is not an overwhelming number in regard to lockdown for almost 5 months. 20,000 is the total goal for 2021. Community programs: 3849 new content was created or edited (3,000 content pages was the goal for 2021). GLAM partnership: Thanks to the Glam wiki-residency program, 226 articles have been created or improved. EDU: Higher score than expected, we managed to double the goal set. However the data might not be entirely correct - we share some of activities with our other programmes (so we try to avoid counting them double), and plus we organised one cross border activity with WMPL where we perhaps shared part of the metrics. We organised several extra courses on Commons for seniors and there were some more courses for experienced senior editors and as well slightly more courses registered in Students write Wikipedia. Wikidata/Tech: There were new external identifiers created and 713 986 items connected in this context. We have 126 external identifiers related to the Czech republic at all. Our community is continuously working on connections to databases (456 191 new connections with our strategic partner National library of the Czech Republic). We are improving measurement of our work.
4. Number of active GLAM cooperations	6	31	5	Multimedia: From 2021, GLAM is getting more space in our country, so we are changing the definition of cooperation. We are making a new distinction between Collaboration and GLAM Partnerships. We consider a GLAM Partnership to be a collaboration with a GLAM institution that aims to augment existing Wikimedia project's content with new information and resources. There are 6 actual active GLAM partnerships this year. Most of them have been established this year. In the second half of the year we made a major change and linked the GLAM programme more closely to the Wikidata&Tech programme. We now have one program called "Partnership Programs" which is primarily dedicated to partnerships with external and primarily GLAM institutions, whether in the form of Wikidata or Wikipedian and other collaborations. EDU: We had 31 co-operations in 2021. Many cooperations are on hold due pandemic restrictions and the fact that we mostly organise online/virtual events and none of the residential cooperations is taking place at the moment. Namely we cooperated with following partners: high schools(6x): GPJP, BiGy, SPŠS Olomouc, Gymnázium Josefa Ressela Chrudim, JerGym Liberec, Gympol NGOs(4x): PostBellum, Goethe institut, Samet na školách, Elpida regional networks and structures, local action groups(5x): MAP P12, MAS středočeský kraj, komunitní centrum Týn nad Vltavou Libraries(2x): NK, MKP Universities (6x): UPOL, TUL, VŠCHT, NPÚ, UK (faculties: ETF, PedF, 1LF, PřF, FSV), UP FES Foundations/donors(3x): Lush, Veolia, OSF professional networks/guilds/initiatives/others (5x): GEG, Digikoalice, SKIP, wikiskripta, Townhall Týn nad Vltavou Wikidata/Tech: We have a strategic partner National Library. In the second half of the year we expanded our cooperation with Abart - a comprehensive database of Czech and Slovak art. Other cooperations are small and based on volunteer work.
5. Number of events	18	69	2	Multimedia (and Community): Multimedia (and Community): We organized 17 various events in 2021. We ran 5 online edit-a-thons during WikiGap month, 4 editathons being part of thematic projects, 1 training for NGOs representatives, and 3 contests, 3 community-led events (WikiTown Třeboň, Describe a Monument contest and Wikiphotoexpedition Sever) and 1 ongoing projects (We Photograph Czechia). We also collaborated with Goethe Institute on [Heritage editathon]. As the final part of Czech Wiki Photo contest we managed to plan an exhibition, which was organized in January 2021 EDU: EDU: 69 educational events and trainings (66 across all our programmes + 3 collaborative actions students’ Wikigap and Seniors’ Wikigap editatons/Czechoslovakia 48-89 coorganised with community programme), in absolute numbers we would get much higher since every basic training in Seniors programme consist of 6 lectures, some other trainings it differs. 2 lecturers trainings, 4 regular lecturers EDU meet-ups (bi-monthly online catch up). Significant number of individual networking meetings (with university teachers, and other stakeholders) - not counted in the overall number. Looking at it, we must admit the online times of covid brought some positive aspects to our work. We are able to deliver more sessions with less effort, and we are reachable across the country. Wikidata/Tech: We have two community-focused workshops - Wikidata and tools for linking Wikidata items with information from publicly available databases. For example, the workshop on Open Refine.
OTHER PROGRAM METRICː	A. Multimedia & Community Programs	B. EDUcational Programs	C. Wikidata/Tech Programs
6. Bytes added (EDU)		4263561		EDU: measuring bytes added from all educational events organised by Wikimedia or in cooperation, except wikiclubs/Wiki-advice, since Wiki Education Dashboard is not use to measure wikiclubs/Wiki-advice.
7. New (regional/local) cooperations established (EDU)		13		EDU: We set a goal as following - will be seeking to establish: 2 new libraries (Seniors programme) in less covered regions, 2 new university cooperations (Students programme), 2 schools piloting Teach (with) Wiki programme, 1 new strategic field cooperation (such as educational ngo etc.) We have 1 new partnership with OSF foundation - exchange of expertise and possible collaboration on a future project on media literacy education in libraries across the country (target group users 50+) - continues in 2022. We started a cooperation with the Prague Innovative Institute and Prague municipality which possibly could result in a rather significant educational project for Prague (high)school teachers and students - unfortunately this has been postponed by the municipality. We have 2 new universities involved in the Students write Wikipedia programme (TUL Liberec, VŠCHT Prague). Foreseen are two new/refreshed cooperations in Libraries at Polička (Pardubice reg.district) and Břeclav(South Moravia). Regarding Teach with Wiki we have instead schools new cooperations with local action groups (MAS/MAP) who are providing further education and networking among teachers in given regions. At the moment it is 4 of them, with one we already are delivering the activities. 2 new high schools involved via Samet na školách and CZ-PL crossboarder project. Community centre and town hall in Týn nad Vltavou - they hosted Senior Wikitown and remain partners for future senior courses.
8. We Photograph Czechia: Number of newly illustrated Wikidata items	6789			We have developed the We Photograph Czechia project in order to illustrate Wikidata items. Within the whole 2021 year our photographers added 6789 of their pictures, 3167 of them were used in Wikidata items, the goal here was to reach 6000 Wikidata items. However, if calculated together with the Mediagrant project, there were in total 7168 new Wikidata items. A chart below shows the activity of our photgraphers
9. Number of gained and on Commons uploaded files within the GLAM cooperation	157			In the first half of the year, we managed to record 17 test digitalization within the GLAM partnership with Hradec Králové and another 18 digitalization within the regional cooperation with a smaller museum in Bechyně. We expect another massive upload in the second half of the year. The second half of the year saw an increase in the number of photographs uploaded in cooperation with the Museum of East Bohemia in Hradec Králové by 116. We also tried to upload the first digitalized item with the Regional Museum in Mikulov and added 5 photos from the Prague Zoo.
10. Number of GLAM files used on Wikipedia (Total files used)	85			Within the Museum of East Bohemia in Hradec Králové, 84 digitized files and one tested file from the Regional Museum in Mikulov are used on Wikipedia.
11. Number of GLAM institutions, that response to our contact	65			In the second half of the year, we developed cooperation with the Open Collections (Otevřené sbírky) project, which maps the number of all digitized items in gallery institutions, and we reached out to over 400 institutions through their mailing list; just over 60 of them responded to our contact.

Telling your program stories - all programs

Please tell the story of each of your programs included in your proposal. This is your chance to tell your story by using any additional metrics (beyond global metrics) that are relevant to your context, beyond the global metrics above. You should be reporting against the targets you set at the beginning of the year throughout the year. We have provided a template here below for you to report against your targets, but you are welcome to include this information in another way. Also, if you decided not to do a program that was included in your proposal or added a program not in the proposal, please explain this change. More resources for storytelling are at the end of this form. Here are some ways to tell your story.

• We encourage you to share your successes and failures and what you are learning. Please also share why are these successes, failures, or learnings are important in your context. Reference learning patterns or other documentation.
• Make clear connections between your offline activities and online results, as applicable. For example, explain how your education program activities is leading to quality content on Wikipedia.
• We encourage you to tell your story in different ways by using videos, sound files, images (photos and infographics, e.g.), compelling quotes, and by linking directly to work you produce. You may highlight outcomes, learning, or metrics this way.
• We encourage you to continue using dashboards, progress bars, and scorecards that you have used to illustrate your progress in the past, and to report consistently over time.
• You are welcome to use the table below to report on any metrics or measures relevant to your program. These may or may not include the global metrics you put in the overview section above. You can also share your progress in another way if you do not find a table like this useful.

Wikimedia Czech Republic works in 2020 through three programsː A. Multimedia & Community Programs, B. EDUcational Programs and C. Wikidata/Tech Programs.

All three programs are cross-cutting by three main scopes: Diversity, Capacity Building and Partnerships. Diversity mainly from the scope of gender and age.

We are be focused on this target groupsː newcomers in general, seniors / librarians, minors & students / teachers, women and experts.

A. Multimedia & Community Programs

Multimedia & Community Programs: Programs are focused on the building of diverse community and partnerships. These activities often go hand in hand.

• We continue our work on supporting community activities - whether content creation or community-generated activities. This year, because of the global pandemic restrictions, we had to adjust our activities to online form. We still have as one of the main goals to attract diverse newcomers and new members to the active community through organizing events - like editathons, contests etc. We train to maintan the diversity of topics, which we cover by creating the program.
• We plan to focus more on supporting the experienced or “offline” community within their traditional activities in the second part of the year - due to COVID restriction it was not possible earlier. Thanks to extended fund for all Individual Community Projects, they can be organized independently by the engaged community members.
• Within Multimedia programs, we are more focused on developing step by step cooperation with experts and partner organizations within.

I. PARTNERSHIP & GLAM

From 2021, GLAM has been getting more space within our chapter (we have freed up more staff capacity), so we are changing the definition of cooperation. We are making a new distinction between Collaboration and GLAM Partnerships. We consider a GLAM Partnership to be a collaboration with a GLAM institution that aims to augment existing Wikimedia projects content with new information and resources. We then consider a Collaboration to be any mutually beneficial collaboration with a diverse set of entities. We consider most of the cooperations we have established in the past years to be Collaborations. For example: U.S. Embassy, American center, Embassy of Sweden, Czech Women's Lobby, etc.

In the first half of 2021, we focused on a specific GLAM partnership - the GLAM Residency Program, which we see as a long-term collaboration between the GLAM institution and the Wiki-resident. We consider the GLAM Residency Program to be the most promising version of the GLAM Partnership, as it promises a multi-level and long-term collaboration that entails both expanding and improving the quality of Wikipedia articles, uploading digitals on Wikimedia Commons, and new entries for Wikidata. On the basis of the first such program we were able to conclude last year with a large regional institution, the Museum of Eastern Bohemia in Hradec Králové, and with our experienced wiki-resident, we wrote a manual for Wiki-residents and decided to approach institutions that might be suitable candidates for the residential GLAM program. We found that the most appropriate way to approach GLAM institutions was through conference presentations, so we attended two conferences and one was even organized based on our initiative. On the basis of these conferences, we managed to approach the Regional Museum in Mikulov, the State Regional Archive in Prague, the Theatre and Film Department of the Municipal Library in Prague and Historical Institute of the Academy of Sciences for a GLAM Partnership. We are currently negotiating the scope and content of each partnership. In most cases, however, it will be specifically about the GLAM Residency Programme.

In the second half of the year, we focused primarily on adapting our GLAM programme to best suit the collaborating institutions we approached for cooperation and feedback. In a joint workshop, we adapted the information and better structured the GLAM project page to make it easier for collaborating institutions to understand. Based on their feedback, we found that what they missed most were details about how the collaboration works and an explanation of how the residency program works. We therefore decided to make a video, similar in structure to the video about the residency program that have been made by the Wikimedia UK. For the interview we chose two representatives from our most effective collaborating institutions - the National Library and the Museum of East Bohemia in Hradec Králové.

We have also found that institutions are most confused about copyright law and secondarily about the technical skills required to publish digitized items and possibly link them to Wikidata items via database information. We have therefore decided to link the GLAM program more closely with the Wikidata&Tech program, and from October 2021 we have a program there called "Programs for Partnership", and both Wikidata&Tech and GLAM activities fall under this - hence the slight overlap in the minutes here.

In December we took part in the conference Archives, Libraries, Museums in the Digital World (Archivy, knihovny, muzea v digitálním světě).

- Thanks to a large test collaboration with Museum of Eastern Bohemia in Hradec Králové, we are gradually discovering new levels of cooperation that could benefit both Wikimedia projects and cultural institutions, and we are putting together a new offer of cooperation with Wikidata. All this is possible mainly thanks to the cooperation with our verified wiki-resident Lukáš Nekolný, who also served as wiki-resident at the Prague Zoo. Currently in Hradec Králové we have finished the phase of editing the Wikipedia page and we are working on uploading the digitized images from the photo archive. We are also collaborating with wikidata on this project, as we will need to link the institutional database with Wikidata entries. So far, thanks to the wiki-residency, we have managed to create and improve 223 articles and upload 128 photos (manually). The uploading of the other digitals will be automated.

- Thanks to the conference we initiated together with the SIBMAS association, we managed to approach the Municipal Library for cooperation. Specifically, the theatre and film department. With the city library, we have started to expand the information about the institution on the Wikipedia page, and we are preparing for joint thematic workshops in the coming year and maybe even uploading rare prints and digitized theatre reviews.

- Also at the conference (but this time at the conference Modernization of museums organized in Slovakia), we managed to approach the Regional Museum in Mikulov, which wants to cooperate with us mainly in the area of Wiki-data. The cooperation was set up as a Wiki-residency and the Wiki-resident was an experienced Wikipedian and also an employee of the museum. The plan is to upload a database of famous people from Mikulov and link them to Wiki-data entries. Currently, we have managed to create a new Wikipedia article related to the museum and set up a Commons category for uploading.

- The same conference paper that impressed the Regional Museum in Mikulov was also addressed by the Historical Institute of the Academy of Sciences, which wants to establish a wiki-residency cooperation with us regarding the uploading of the Academic Encyclopedia of Czech History to Wikipedia and the corresponding entries to Wikidata. A staff member of the Academy has been selected as a resident and trained. There are now 3286 passwords linked via Mix&Match, and 680 of them manually.

- We have trained new wiki-residents at the Prague Zoo, with whom we have been working for more than a year, and we are waiting for more new contributions. The collaboration has been slow to develop, but the new residents have already added 7 articles and 4 photos, and more training awaits them.

- We have also approached the State Regional Archive in Prague with whom we will be testing a volunteer collaboration managed by an experienced wiki-resident. The State Regional Archive in Prague has a rich collection of genealogy of noble families. This collection in particular will be the subject of collaboration with the wiki-resident and volunteers. The coordinator of volunteers in the institution will be the head of the volunteer unit in the archives. Volunteers will receive both local, in-house training, training in Wikipedia editing, and training in wiki-residency.

II. COMMUNITY PROGRAM

Non-photographers (in majority Editors)

- Capacity building of active members

We continue to work closely with our existing community thanks to the Individual Community Projects, due to COVID we had to postpone all of the planned activities, but it was discussed it and we ran 3 of them during autumn 2021 (Wikiexpedice - Wikiexpedition, Editaton Volary no. 2 and Wikimesto - Wikitown).

Our active members organized the fourth edition of a contest entitled Describe a Monument, which gains in interest within the community. 27 people took part in it creating 159 articles, 5 of them were newly registered. In terms of the project management, the contest was well-planned, with an interesting website, activities to motivate other members and well-defined PR activities.

Wikitown Trebon was organized in November. In one weekend a group of active Wikipedians managed to edit over 3000(!) articles. Moreover they also covered some of white spaces by uploading 652 pictures within this event.

- Newcomers & advanced users

As a local chapter, we joined the international online campaign and together with our long-standing partners (US and Swedish Embassy), we organized a month-long editing campaign WikiGap 2021. For the first time we had to adjust to the global pandemic situation and plan the whole campaign in the digital space. We organized 5 online edit-a-thons in total: two open to the public, one for seniors who graduated from our Wiki courses, one for the WMCZ team, and one for students from a High School in Brno. In total, 238 articles were created or edited under the Wikigap 2021 challenge, 213 of them new - 176 of them were about presenting women biographies. We planned a PR camaign and produced a WikiGap promotional video, which was viewed over 16 thousands times, we got 44 new followers while the campaign was on

We have decided to continue our projects related to Climate change. We announced a Wikiklima contest and opened it with an edit-a-thon, which was a part of the countrywide conference Tyden pro klima (a Week for climate). Due to late promotion and online format we had only 8 participants. Through the editing Wikiklima contest 7 participants edited 107 articles (and created 64 new articles). As for the second part of the project, we started a collaboration with Veolia team, who provided us with professionals in water resource management to develop Wikproject:Drought.

We had to postpone the Duhovy editaton (Rainbow edit-a-thon) dedicated to the LGBT community scheduled for the end of June 2021 because we had very little interest. We managed to establish a new collaboration with STUD, which is an LGBT̟ organization based in Brno. They hosted our Rainbow editathon in November and we plan to continue working with them on future events regarding the appearance of minorities in Wikimedia projects. Top viewed articles created within Duhovy editathon: Dima (drag queen) (2623 times) LGBT práva v Česku (1515 times) LGBT symboly (810 times) We definitely see that there is a gap when it comes to LGBT community topics on Wikimedia and we would like to explore this matter through a human rights project to be planned in 2022.

We organized another edition of the editing and photographic contest on the history of Czechoslovakia in the years 1948-1989, which lasted for 1.5 months. During this time we had an opening editathon organized in partnership with Vaclav Hvel Library. We developed a separate PR plan to promote independent work of editors. As a result Wikipedia grew by 54 new articles and 73 photographs were added to Wikimedia Commons. We also gained an ambassador for the project, and active member and history student, who got involved and produced his videos on monuments missing on Wikipedia from the communist era, which were then used as a part of PR activities.

number of offline and online event participants and their attendees in 2021

Offline events and their attendees in 2021

January - June 2021 We had to cancel all of the activities planned for the first part of 2021 because of the state restrictions and lockdown.

July - December 2021 We managed to organize and invite a new audience to our editathons in the second half of 2021 such as Czechoslovakia 1948-1989 editathon, Rainbow editathon or Wikitraining for NGO representatives. In total we hosted 7 offline events.

Photographers

Our activity We Photograph Czechia has some active members, who are interested in its development. Some of our experienced photographers continue in being engaged in it and it effectively allows new images to be uploaded on Wikimedia Commons and influence growth in Wikidata items - which is one of its purposes (see the chart).

shrnutí výsledku soutěže Fotíme Česko do roku 2021

We renewed the group of mentors and invited two of our active members to take ownership over the project. Our plan was to reinforce the communication through FB group, which is easy to reach for newcomers. We published an article on We Photograph Czechia on Diff. However we didn't manage to ensure ambassadors to run those activities. We continued to use Wikimedia internal channels, thanks to which we were able to engage our active members in the project. On his own initiative, one of our active photographers decided to create a photo documentation after a tornado hit a Moravian region.

We started to promote our contest for local photographers (new to Wikimedia projects), Czech Wiki Photo 2021 in the first half of 2021. We have established a PR strategy for the photo contest, which allowed CWP to be presented to a much wider public than before. We also ran a campaign by publishing a banner - displayed on Czech Wikipedia, which drew attention to this program on a large scale. We continued to work with a professional jury, which this year was supplemented by a female photographer. And we As a result we gained 423 photographs uploaded by 139 users (we managed to exceed our goal by five times compared to the year before, as in 2020 we gained 83 pictures). We managed to secure a space for an exhibition to show the results from Czech Wiki Photo 2020 and 2021 at Skaut Institute, which is in the heart of Prague.

Wikiexpedition North took place in October and five of our active members got involved with a resulting 2088 new uploads to Wikimedia Commons.

III. ADVOCACY

We are constantly working on minor legal issues related to Wikimedia projects and its community.

In the first half of 2021, we focused intensively on the implementation of the Directive on Copyright in the Digital Single Market into Czech legislative. We were one of the stakeholders and had sent our statements to the Czech Ministry of Culture. We actively alerted our politicians to the problems the Directive could bring about in terms of internet freedom. Unfortunately, the directive was still passed by the government without modification. We are currently working to highlight this problem and are trying to intensively contact those in charge in Parliament and the Senate.

In the second half of the year, we began working with the Open Collections project, which is dedicated to publicizing the state of digitization and publishing publicly accessible collection items and Creative Commons-licensed items among collection items. Blog post about cooperation.

B. EDUcational Programs

EDUcational Programs: Within the EDUcational Programs, are focused on newcomers, local development and sustainability.

In the previous period, we have created a team of lecturers that allows us to reach our goals on this field and cover topics related to Wikimedia-project contribution. Within the EDUcational Program, we are keeping the main target groups, that should bring the diversity into the community on the one hand and help us sharing the main target - become the “essential infrastructure of the ecosystem of free knowledge”. New circumstances were challenging but we were able to offer most of our activities in an online space. That brought new experiences and extended the offer of our activities.

• In the framework of the activity for seniors, we are more focused on more targeted and long-term support for librarians across the country, so the libraries can form local courses for seniors - and share this know-how sustainably and locally.
• Other target group - teachers - allow us to reach the minors and students in general. Program Students write Wikipedia (for university and high school teachers) and Teach (with) Wiki (high and primary school teachers) are both focused on spreading the idea of free knowledge between young people. We want to create the conditions, where we can work with our cooperative teachers in the long term scope.

I. SENIORS WRITE WIKIPEDIA

Seniors Write Wikipedia courses

Sum up article has been published to DIFF >>> https://diff.wikimedia.org/2021/12/14/when-seniors-write-wikipedia-online/

Regarding the fact that we work with a vulnerable target group throughout the pandemic only online, it has been a more than successful ride for the first half of 2021. It was slightly slower in the 2nd half, because the pandemic hit in again.

All the delivered activities happen online and they include 9 courses for beginners (6 lessons each, sometimes an orientation session on beginning was added to cope with virtual aspects of training), 4 advance courses (6 lessons each), 3 volumes of a new training module on Commons (2-3 lessons each, short crash course style). The new Commons for seniors course was an exciting eddition to our portfolio and there was high interest in the alumni community to sign up, so we quickly added another volume after the pilot and kept it in a portfolio from there.

We are looking forward to creating some more new modules like that, now we are looking at Wikidata for seniors as the next theme. It shows great engagement possibilities for our current alumni.

7 lecturers from the trainers pool have been involved in delivering the courses and 2 of them are our senior female lecturers, of whom we are especially proud. It was definitely a great learning experience as well for them to become comfortable and supportive in the virtual space as educators. 

Online Wikiclub > Wiki-advice

Through the lockdown period we continued with an online version of Wikiclub; which is accessible from anywhere in the country during scheduled time slots (typically Wednesday afternoon). It is possible to pre-book consultation with an experienced Wikipedian, for that we use Whereby meeting rooms which do not require further registration in order to access.

They remain our additional support measure and have been offered as complementary service to all our newcomers, participants, across the edu programs. During the spring we decided to rename it “Wikiporadna” (= Wiki-advice) in order to target the service better and make a clear difference between classic Wikiclubs. During the autumn we manage to secure it for 2022 with finding few more Wikimedians to volunteer their consultation hours, since our main lecturer decided to terminate his contract with us by the end of the year.

Sum up article about Wikiclubs and Wikiporadna at DIFF >>> https://diff.wikimedia.org/2022/01/29/czech-expert-wikipedians-help-newcomers-through-wikiclub-and-wikiporadna/

Other complementary & development community activities in Seniors‘ program

- Alumni club – founded in 2020, open call for alumni to join this group of active peers to help us during promotion events, be the storytellers sharing their experience in media and co-lecture senior activities. We continue to seek new ideas on how to get alumni involved - currently mainly in getting involved in editatons and other campaigns of WMCZ.

Online advent meeting with course alumni, lecturers and edu team - heart-warming short online catch before Xmas. We are really looking forward to meet in person again next year. But better online than nothing.

Senior WikiTown in Týn nad Vltavou - our traditional physical event for alumni and lecturers. This time with the support of community centre in Týn nad Vltavou which plan to host senior courses in the future too. Again we could enjoy the hospitality and good weather of South Bohemia region. This Senior WikiTown was the largest so far, we managed to double the capacity of the event to 20 ppl and hosted few sessions for local seniors too. The event took place in September in the small pandemic window, following the procedures of testing etc.

Check our video to get some real impressions.

- Regular newsletters during covid for the community.

Cooperation with Libraries and training & support to librarians

1. consultation with National Library and OSF (Open Society Fund) on their new project “Libraries as guides in 21st century” - considering to use Wikiversity as their knowledge hub.
2. 1Lib1Ref is back - we were again involved in that campaign and hoping to make more of it in upcoming years
3. Week of Libraries with Wikimedia 2020 - the theme has been regional schooling-  connected to the heritage of Jan Amos Komensky - the campaign continued though spring 2021
4. The spring volume of librarian courses in cooperation with the National Library took place online. This time we hosted not only librarians but also a few teachers from universities and future wiki-residents. In that regard the Librarian courses representes greater versatility in our portfolio.
5. 3 basic Wikipedia online courses for librarians in cooperation with MLP (Municipal Library Prague) took place in May.
6. Private tailor-made lecture for librarian team at Prague 2 branch of Prague Municipality Library - organised on demand, they then got involved in our campaigns and we keep in closer touch.
7. The Autumn volume of librarian courses in cooperation with the National Library took place partially in person/ partially online. One of the trained librarians decided to open their own course in 2022 in their library in Cheb (and he did).
8. Week of Libraries with Wikimedia 2021 - sustainability and SDGs in libraries. We tried to target specific libraries with our initiative such as Wikiprojekt Sucho etc.

II. STUDENTS WRITE WIKIPEDIA

University courses

- 10 university courses took place in 2021. The rest of the activities have been workshops at high schools or other events.

Online afternoon tea for teachers

In June we organised an online meet-up of involved teachers, the attendance was nice, we had a good mixture of long-term involved folks and a few newcomers. We organised another meet-up in October and training on using Dashboard in September, unfortunately both had very low attendance.

Cooperation with Memory of Nation, autumn festival Velvet at schools

Cooperation with Post Bellum (Memory of Nation) which documents the memories of witnesses of important historical phenomena of the 20th century and tries to pass these stories on to the broader public. This cooperation continued - we delivered some workshops after the new year and then again in autumn 2021.

• How to write (history) on Wikipedia? - 90min. seminar about basic principles of Wikipedia
• Wikiproject Czechoslovakia 48-89: Let's create a thematic article at Wikipedia - 120min., two-phase editing workshop

Thanks to this offer we started cooperation with Prague-based high school GPJP, where we worked with 90 students. The cooperation was evaluated positively and will further continue in 2022.

Training for coordinators of Stories of our neighbours

Stories of Our Neighbours is an educational project of Post Bellum’s for pupils ranging from the ages of 13-15 years old. Under the supervision of their teachers and with the support of a coordinator, they are to interview a witness, record their life story, digitise photographs, scour archives, and ultimately create a radio, television, or written news report.

There will also be a new option to turn the story into a new article on Wikipedia after evaluating the encyclopaedic significance of the witness or some related event or period phenomenon to that person.

Debate Your Issue

Was an Erasmus + project, that aims to help young people between 18 and 25 years to better understand current European affairs, not to be afraid to express themselves on socio-political issues and to stand for their own opinions. In January we delivered an all-day online workshop on Wikipedia for the participants; not only about its editing, but also a bit about the importance of fact-checking and fake news. During the workshop, participants also expanded and improved controversial articles on Czech Wikipedia, such as antifeminism, homosexuality, anti-globalisation and the anti-system party.

CZ - PL cross boarder project - Těšínské Slezsko na Wikipedii

Set of activities in border region, mainly with bilingual CZ-PL schools. We were invited to join this project by WMPL and Congress of Poles.

-

Regular newsletters during covid for the community around Students write Wikipedia, special editions about online possibilites for education etc.

III. TEACH (WITH) WIKI

Programme Teach (with) Wiki is different from the two abovementioned programs. Since it does not primarily focus on developing content at Wikipedia, but rather at positive first experiences when using Wiki, understanding what OER means and how it can function etc., different metrics should be applied. Lately we face this multifaceted process where our two programs Students Write Wikipedia and Teach (With) Wiki are often functioning complementalary or are as well very often overlapping with some of the specific actions as well as when it comes to PR. Looking at projects such as “Reading Wikipedia in the Classroom” we can see it is a general trend in the Wikimedia world.

Many points already described at Students Write Wikipedia would at least partially apply for reporting about Teach (with) Wiki.

The plan was to be present at several regional conferences and educational events across the country with our program contribution, those had already been postponed from 2020. Yet we faced another lockdown in spring 2021 and events keep on changing their dates. Keep calm and carry on with patience and waiting is currently the strategy.

MAP and MAS (Local Action Groups and Local Action Plans for education) as a new partner structure we can cooperate with. These structures/ platforms provide further education and networking among teachers in given regions. At the moment there are 4 of them, with one we already are delivering the activities - seminar and session for teachers, with the others we are in the process of setting up the agenda in the upcoming months.

“I am teaching/ learning (through) Wikipedia” - We started cooperation with the Prague Innovative Institute and Prague municipality which possibly will result in a rather significant educational project for Prague (high)school teachers and students. Unfortunately the decision has been postponed by the partners. They face difficulty reaching out to schools.

IV. OPEN EDUCATION PROGRAM

Lecturers’ team

• Further development and support of the lecturers' team is essential in order to cover the rising demand of (not only) senior courses.

• In March we organised lecturers’ meet up, in an online setting. This time we had two training parts - “How to prepare and organise materials for participants” and “Interactivity in online space”.
• Lecturers have been actively involved in many of our activities including strategic planning etc. - the wider team of external cooperators, which is diverse itself, is a key for our work. The exchange of good practise and peer support between them is something that we try to regularly support.

Edu up-dates - regular monthly calls with lecturers and edu team in order to keep each other updated, active, involved. Something we created during the pandemic and it has become our regular good practise since then.

Autumn edition on lecturers' meet up has been again run online. We shared news from Growth team, elaborated on specific tools such as mentorship dashboard, structured edits etc.

Wikiclubs

• already described in senior program
• Erasmus+ KA2 application: Wikicraft

Inspired by last year's exchange between the affiliates, we started to discuss the option of relocation/transfer of MOOC Wikibridges to several other (mostly) European countries. In the end it was mainly us and WMPL implementing that into our workplans. In the spring 2021 we decided to use the unique opportunity of the new program period of Erasmus+ and to apply for the Strategic partnership (KA2) project together with WM Poland,  WM Sweden and WM Slovakia. We initiated the partnership and a good part of the foreseen outputs of this cooperation, WM Sweden submitted the application to their national agency. The foreseen activities and outputs are MOOC courses, Dashboard based low threshold e-learnings, research on working with community and patrolers, educational and promotional videos. All of these will be produced in 4 national languages + English in some cases. The partnership established continues despite that the project was rejected on the first tryout.

We plan to resubmit a polished version once the budget for KA2 is again available - there have been cuts for 2022 by European Commision.

EDU: LESSONS LEARNT

Advisory groups for Senior and Students programs - advisory groups have been there but with the new strategic plan passed we are now in the process of revision and reestablishment of the two groups for educational programs. The approach we take is clarity and transparency of the functionality of the groups, clear assignment for the volunteering members and the philosophy behind “if you are the smartest person in the room, you are in the wrong room”. We hope to relaunch these bodies soon, it has been postponed to 2022.

Online will remain an essential part of our education programming - we have learnt a lot and gained a lot and this opens a new world of possibilities. However, offline residential activities are still something we are looking forward to having back.

Capacity and competence building within the pool of lecturers - the investment into our pool members and slowly challenging them with new methodologies, running online sessions etc. is paying off. There is time for everybody to take their own challenge. We are becoming a truly learning community. We benefit a lot from close cooperation with Martin Urbanec who is involved in the Growth team, and therefore our lecturers usually are familiar with newly implemented features.

Interdependence of the WMCZ programes - lessons learnt from 2020 continues. We organised even more activities in coherence. Good examples are two targeted WikiGap editatons for students and for seniors.

It is still good to be part of the international community - resulting in a long-term strategic project with 3 other chapters in Europe (mentioned above). It has been very beneficial and motivating to have regular catch-ups with this partnership.

We should share more - we talk too little about the variety of things we do. Sharing is caring/learning.

C. Wikidata/Tech Programs

Wikidata/Tech Programs: Wikidata/Tech is the 3rd program of our chapter, focusing on a growing community of tech-savvy volunteers and Wikidata enthusiasts.

• The first goal is to continue serving as a contact point for important Czech institutions which are considering donating data to Wikidata. A list of Wikidata-related FAQs for institutions compiled/crowdsourced in a previous period definitely helps. We will also call a community meeting to define key data areas (because we have reached a point where we cannot give attention to all institutions asking for collaboration).
• The second goal is to continue collaboration with two or three high-profile organisations - especially with National Library of the Czech Republic, where we run a joint grant project to turn their authority database into a wikibase.
• The third goal encompasses all educational activities in the Wikidata program. This can be divided into 1) regular workshops (mostly for newbies) organized more centrally and 2) smaller hands-on events specializing on a specific tool or technical issue, which are usually community-organized and decentralized.

I. Wikidata outreach to institutions

We have a stable increase of new connected items, because our technical community is stable. We are looking for new databases and we are connecting to them. There was cooperation with drobnepamatky.cz to import photos to Commons after connecting the database to Wikidata. This is a nice example of complex cooperation in Wikidata and Commons together.

We are working on the improvment of statistics counting in this work and to better improve reporting and know what we are doing exactly.

II. Wikidata collaboration with high-profile organizations

We have stable cooperation with the National Library of the Czech Republic and Abart and we are looking for new institutions.

There are certain activities that should work with GLAM to provide Wikidata and Commons content at the same time, so we decided to link GLAM and Wikidata&Tech closely together.

III. Wikidata community support

We have strong communication in Facebook CS Wikidata group.

We are improving WikiProject Czech Republic page (new table for strategic partnership with projects, improving local cooperation table).

We have two community-focused workshops - Wikidata and tools for linking Wikidata items with information from publicly available databases. For example, the workshop on Open Refine.

Revenues received during this six-month period

Please use the exchange rate in your APG proposal.

• Important note
  • the anticipated column may list revenues anticipated for the whole year instead of only the 6 months. Please make sure that this the time period clear in the table.
  • In the explanation column, always mention relevant information about the numbers: what period they refer to etc.

Table 2 Please report all spending in the currency of your grant unless US$ is requested.

• Please also include any in-kind contributions or resources that you have received in this revenues table. This might include donated office space, services, prizes, food, etc. If you are to provide a monetary equivalent (e.g. $500 for food from Organization X for service Y), please include it in this table. Otherwise, please highlight the contribution, as well as the name of the partner, in the notes section.

Revenue source	Currency	Anticipated	Q1	Q2	Q3	Q4	Cumulative	Anticipated ($US)*	Cumulative ($US)*	Explanation of variances from plan
WMF APG 2021	CZK	2,998,804.83	574,897.88	577,738.58	627,955.00	1,209.830.88	2,990,422.34	136,385.64	136,004.41
US Embassy 2019/21	CZK	111,090.00	13,760.30	-	-	-	13,760.30	5,052.38	625.82	the rest of spending was in 2019 and 2020, grant until the end of January
US Embassy 2021/22	CZK	102,665.00	23,150.31	34,580.00	29,500.00	15,434.69	102,665.00	4,669.20	4,669.20
Týn nad Vltavou Municipality	CZK	10,000.00	-	-	10,000.00	0	10,000.00	454.80	454.80	contribution to local senior Wiki Town
Veolia staff grant 2021/22	CZK	25,000.00	-	-	9,680.00	0	9,680.00	1,137.00	440.25	grant until the end of June 2022
TOTAL	CZK	3,247,559.83	611,808.49	612,318.58	677,135.00	1,225,265.57	3,126,527.64	147,699.02	142,194.48

* Provide estimates in US Dollars

Spending during this six-month period

Please use the exchange rate in your APG proposal.

• Important note
  • Budget can be the budget for the whole year (and thus the percentage will reflect the half year and should be around 50%, or the half year, in which case the % should be around 100%. Please make that clear in the table.
  • In the explanation column, always mention relevant information about the numbers: what period they refer to.

Table 3 Please report all spending in the currency of your grant unless US$ is requested.

(The "budgeted" amount is the total planned for the year as submitted in your proposal form or your revised plan, and the "cumulative" column refers to the total spent to date this year. The "percentage spent to date" is the ratio of the cumulative amount spent over the budgeted amount.)

Expense	Currency	Budgeted	Q1	Q2	Q3	Q4	Cumulative	Budgeted ($US)*	Cumulative ($US)*	Percentage spent to date	Explanation of variances from plan
Multimedia & Community Programs	CZK	195,000.00	11,230.95	2,950.5	9,740.10	90,341.13	114,262.68	8,868.60	5,196.67	58.60 %	lower expenditure is mainly related to the transition of some activities to online
EDUcational Programs	CZK	128,000.00	8,400.00	28,150.00	35,317.00	1,260.00	73,127.00	5,821.44	3,325.82	57.13 %	lower expenditure is mainly related to the transition of some activities to online
Wikidata/Tech Programs	CZK	15,000.00	0.00	0.00	0.00	5,600.00	5,600.00	682.20	254.69	37.33 %	lower expenditure is mainly related to the transition of some activities to online
Staff	CZK	2,308,600.00	509,324.00	481,999.50	506,200.50	756,665.81	2,254,189.81	104,995.13	102,520.55	97.64 %
Operations (excludes staff and programs)	CZK	352,204.83	45,942.93	64,638.58	76,697.40	355,963.94	543,242.85	16,018.28	27,706.68	154.24 %
Operating reserves	CZK	0.00	0.00	0.00	0.00	0.00	0.00	0.00	0.00	0.00%
TOTAL	CZK	2,998,804.83	574,897.88	577,738.58	627,955.00	1,209,830.88	2,990,422.34	136,385.64	136,004.41	99.72 %

* Provide estimates in US Dollars

Compliance

Is your organization compliant with the terms outlined in the grant agreement?

As required in the grant agreement, please report any deviations from your grant proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.

Are you in compliance with all applicable laws and regulations as outlined in the grant agreement? Please answer "Yes" or "No".

• YES

Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Grant funds as outlined in the grant agreement? Please answer "Yes" or "No".

• YES

Signature

Once complete, please sign below with the usual four tildes

• Klára Joklová (WMCZ) (talk) 10:39, 1 April 2022 (UTC)

Resources

Resources to plan for measurement

• Global metrics are an important starting point for grantees when it comes to measuring programmatic impact (Learning Patterns and Tutorial) but don’t stop there.
• Logic Models provide a framework for mapping your pathway to impact through the cause and effect chain from inputs to outputs to outcomes. Develop a logic model to map out your theory of change and determine the metrics and measures for your programs.
• Importantly, both qualitative and quantitative measures are important so consider both as you determine measures for your evaluation and be sure to ask the right questions to be sure to capture your program stories.

Resources for storytelling

• WMF storytelling series and toolkit (DRAFT)
• Online workshop on Storytelling. By Frameworks institute
  • The origin of storytelling
  • Story frames, with a focus on news-worthiness.
• Reading guide: Storytelling and Social change. By Working Narratives
  • The uses of the story.
  • Case studies.
• Blog: 3 Tips on telling stories that move people to action. By Paul VanDeCarr (Working Narratives), on Philanthropy.com
• Building bridges using narrative techniques. By Sparknow.net
  • Differences between a report and a story
  • Question guides and exercises.
• Guide: Tools for Knowledge and Learning. By Overseas Development Institute (UK).
  • Developing a strategy
  • Collaboration mechanisms
  • Knowledge sharing and learning
  • Capturing and storing knowledge.