Grants:Conference/IN-MR/Marathi Wiki Conference 2020

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Conference & Event Grant

IN-MR/Marathi Wiki Conference 2020

An offline event like this will help community members to put together thoughts, ideas, and vision. This will help to come up with future roadmaps and strategies for the development of Marathi Wikipedia.

targetMarathi Wikipedia and other concerned projects.

strategic priorityIncreasing Reach

amountplease add the amount you are requesting (USD)

typeGroup

creator• harish satpute

contact• satpute.harish@gmail.com

organization• Marathi Wikimedians User Group

Friendly space expectations

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Create your report

Event overview

Purpose and vision

Please give a brief description of the event you are planning. What do you hope to accomplish during the event? Why is this event important for your community?

The Marathi Language ranks 10th in the list of most spoken languages in the world. Marathi has the third largest number of native speakers in India. Marathi Wikipedia launched on 1 May 2003 and it is growing continuously. An offline event like this will help community members to put together thoughts, ideas, and vision. This will help to come up with future strategies and planning for the development of Marathi Wikipedia and other concerned projects.

Important details

Please add key information to the table below. The dates, location and number of participants can be estimates and do not need to be finalized at this time.

Proposed date(s)	22-24 February 2020
Proposed location	Mumbai
Number of participants	30
Event page	PLACEHOLDER TEXT
Primary contact person	Harish satpute

Background

Community input

Use the results from the community engagement survey to fill in the table below. Since you cannot cover all topics or meet all needs at one event, prioritisation is important. Please rank the priority of each topic, skill, project or problem as high, medium or low. Finally, please answer the questions below the table.

	Description	Priority
Strategic discussions: What are the top issues affecting your community that need to be discussed in person?
Capacity development: Are there important skills that many people in your community need to learn?
Working groups: Are there joint projects that need to be planned in person?
Community building: Are there other in-person activities are important for community building?

Survey analysis:

1. How many people did you send the survey to? How many people responded to the survey?
2. Did you see consensus around shared goals that this community wants to focus on in the next 12 months? What were the top 2 goals?
3. Based on survey responses, what are the most important things your community should do at the conference to achieve those goals?

Context

It is helpful to get an understanding of why this event is important to your community, and what experiences you have had in the past. Please answer the applicable questions below.

1. What inspired your community to begin planning this event?

Many online events happen in Marathi Wikipedia community but This kind dedicated event focused on gathering likeminded Marathi wiki contributors and well-wishers under one roof is one of the much-needed activity.

2. How does this event relate to other activities that your community is working on?

This conference will also focus on other Marathi Wikipedia sister projects and strengthen them.

3. Please list the priorities identified in the report from the last conference organized by this community. What progress have you made in those areas?

PLACEHOLDER TEXT

4. If your community has hosted a similar conference in the past, what key lessons were learned, and what would you like to improve on?

For Marathi Wikipedia, this will be the first of its kind activity.

Plan

Venue and Logistics

1. If the venue is more than 1 hour away from a major airport or transportation hub, how will participants travel to the event venue?

The conference venue is Mumbai, the Financial Capital of India and transportation from the airport will be easily available.

2. Is the event venue within walking distance from the hotel? If not, how will people travel between the two locations?

Most probably The event venue will be in the same hotel where the participants will be hosted. If it Will be in any academic institution participant Will given public transport passes.

3. Is the event venue and hotel accessible for people with physical disabilities?

Yes

4. Do you anticipate any challenges with using the space for the event you are planning?

No

Friendly space policy

Please link to the friendly space policy that your community will be using for this event.

Participation

It is crucial that most participants have a minimum level of Wikimedia experience so that they can engage actively in workshops and discussions. Please answer all applicable questions below.

1. Please describe the target audience for this conference or event.

Existing Marathi Wiki community members

2. If your conference has an outreach component, how will you ensure engagement with these participants after the conference, and what impact do you see them having on the projects?

No outreach component

3. Are you thinking about inviting WMF staff to attend or participate in the event? If yes, please list individuals or teams who you may want to invite, or describe how you would like WMF staff to be involved in the event.

Online presence with Video conference can be arranged.

Scholarships

1. How many scholarships would you like to offer?

30

2. What expenses will the scholarship cover?

Travel+Accommodation+All Meals

3. How will scholarship recipients be selected?

Marathi Wikimedians team elected by the community will review applications and award scholarships.

Resources and risks

Describe the resource potential for successfully executing this project and the key risks/threats.

Resources

Organizing team

Team	User Names
WMF Liaison	Harish Satpute Abhishek Suryawanshi
Logistics	Dhirendra
Conference Program	Asmita Pote
Scholarships	kiran
Communications	Nikita
Volunteer Coordinators	रामू कुर्मी
Other team members

Risks

Examples of risks, along with how you would minimize or overcome them, are:

• This will be First Marathi Wiki Conference

Examples of how to minimize these risks include:

• We have experienced members in Marathi Wikimedians Usergroup who have organized other national level as well as international conferences (Wiki Conference India, Hackathon etc).
• We will work with WMF team to follow best practices.

Budget

Please provide a detailed breakdown of project expenses according to the instructions here. See Budget Guidelines.

Event budget table

Number	Category	Item description	Number of units	Cost per unit	Total cost in INR	Total cost in USD (approximate)	Notes
1	Conference Hall	Conference hall for two days + celebration space 50 people capacity		1	70,000	977
2	Accommodation	Twin sharing rooms for three day.	10000/room x 10 rooms x 3 days	10000	03,00,000	4187	includes breakfast, lunch, dinner and free WiFi for all three days.
3	Travel	Travel scholarships	20	6000	01,20,000	1764	For top contributors and interested participants across India
4	Video Documentation	Short interview videos of experienced Wikipedians + short documentary of entire conference	2	15,000	30000	418	Will be released on commons as well as on other social media platforms. These videos can be used in WMF as well other post-conference blogs.
5	Felicitation / Gifts	Memento for participants and active contributors recognizing their contribution.	20	500	10,000	147	Specially for Marathi admins and admins.
6	Print Material	Posters, stationary etc		variable	5,000	73
7	Outreach	Online as well as offline outreach	5	10000	50,000	735	Outreach press event, social media outreach, workshop etc,
9	Misc	Miscellaneous Costs			30,000	418
		Total			06,15,000	8859

Total cost of event

$8859

Total amount requested from the Conference and Event Grants program

$8859

Additional sources of revenue that may fund part of this event, and amounts funded

PLACEHOLDER TEXT

Please confirm that you are aware that changes to the approved budget beyond 10% in any category must be approved in advance.

YES

Discussion

Endorsements

Do you think this project should be selected for a Conference Grant? Please add your name and rationale for endorsing this project in the list below. Other feedback, questions or concerns from community members are also highly valued, but please post them on the talk page of this proposal.