Grants:Conference/Internet Archive/WikiCite 2023

statusdraft

WikiCite 2023

The Internet Archive invites you to San Francisco for a conference and hackathon on open citations, linked bibliographic data, metadata, and partnerships.

targetWikidata, Wikipedia, WikiCite

strategic priorityImproving Quality

event dates2023

amountplease add the amount you are requesting (USD)

typeorganization

nonprofitYes

creator• Harej

contact• jhare

archive.org• mark

archive.org

organization• Internet Archive

website• https://archive.org

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Event overview

Purpose and vision

Please give a brief description of the event you are planning. What do you hope to accomplish during the event? Why is this event important for your community?

PLACEHOLDER TEXT

Do you consider this to be a Regional; Thematic or Growth event? You can read more about each category.

Thematic

Is it a Remote, or in-person event?

In-person; some remote participation if possible

Important details

Please add key information to the table below. The dates, location and number of participants can be estimates and do not need to be finalized at this time.

Proposed date(s)	PLACEHOLDER TEXT
Proposed location	Internet Archive, 300 Funston Avenue, San Francisco, California
Number of participants	PLACEHOLDER TEXT
Event page	PLACEHOLDER TEXT
Primary contact person	James Hare

Background

Community input

Use the results from the community engagement survey to fill in the table below. Since you cannot cover all topics or meet all needs at one event, prioritisation is important. Please rank the priority of each topic, skill, project or problem as high, medium or low. Finally, please answer the questions in the table below, if any of the questions are not relevant leave it blank.

	Description	Priority
Strategic discussions: What are the top issues affecting your community that need to be discussed in person?
Capacity development: Are there important skills that many people in your community need to learn?
Working groups: Are there joint projects that need to be planned in person?
Community building: Are there other in-person activities are important for community building?

Survey analysis:

How many people did you send the survey to? How many people responded to the survey?
Did you see consensus around shared goals that this community wants to focus on in the next 12 months? What were the top 2 goals?
Based on survey responses, what are the most important things your community should do at the conference to achieve those goals?

Context

It is helpful to get an understanding of why this event is important to your community, and what experiences you have had in the past. Please answer the applicable questions below.

1. What inspired your community to begin planning this event?: WikiCite's last conference was in 2020, and its last in-person conference was in 2018. Since then, WikiCite has not had any formal sponsor. The Internet Archive would like to lend its support to WikiCite and to participate in the community. This will also be a good opportunity for the WikiCite community to figure out the next steps following the conclusion of formal program funding in 2021.
2. How does this event relate to other activities that your community is working on?
3. Do you have any Thematic or Regional committee or group? (Such as WISCom, CEE, Iberocoop, etc.): There is WikiCite, a loose coalition including a mailing list and Telegram group, as well as the Wikimedia and Libraries User Group.

Plan

Venue and Logistics

1. Do you have any proposed venue for the event? If so, please share details (such as how far is it from the airport or transportation hub; how close is it to the hotel, do you anticipate any challenges with using the space for the event you are planning?): The Internet Archive is about a 30 minute drive from San Francisco International Airport (almost certainly more, with traffic).
2. Is the event venue and hotel accessible for people with physical disabilities?: PLACEHOLDER TEXT
3. Are you planning to outsource some of the services? For example - a travel agency, an event production service?: No

Friendly space policy

Please link to the friendly space policy that your community will be using for this event.

Participation

It is crucial that most participants have a minimum level of Wikimedia experience so that they can engage actively in workshops and discussions. Please answer all applicable questions below.

1. Please describe the target audience for this conference or event.: PLACEHOLDER TEXT
2. If your conference has an outreach component to also target non-wikimedian individuals or mission aligned institutions, can you explain your intention for this outreach (for example how will you ensure engagement with these participants after the conference, and what impact do you see them having on the projects)?: PLACEHOLDER TEXT
3. Are you thinking about collaborating with potential partners? Such as national; educational or thematic groups and organizations? If so, will this partnership be a financial one (such as sponsorship), or a visionary one (to collaborate in regards to the content of the event)? Please share some details if you have any.: PLACEHOLDER TEXT
4. In which ways can Wikimedia Foundation staff support your event onsite? If you would like support, please list the different capacities in which we can support, or describe how you would like Wikimedia Foundation staff to be involved in the event. (Some examples of Wikimedia Foundation support or involvement might be for outreach and communication efforts; to lead specific sessions; for legal or safety reasons, etc).: We would love for staff from the Wikimedia Foundation participate, especially those local to the Bay Area.

Scholarships

1. How many scholarships would you like to offer and what expenses will the scholarship cover?: PLACEHOLDER TEXT
2. How will scholarship recipients be selected?: PLACEHOLDER TEXT
3. Do you plan to target or prioritize specific communities or participants?: PLACEHOLDER TEXT
4. How will you insure diversity and inclusion in your scholarship process?: PLACEHOLDER TEXT

Resources and risks

Describe the resource potential for successfully executing this project and the key risks/threats.

Resources

Organizing team

Team	User Names
Wikimedia Foundation Liaison
Logistics
Conference Program
Scholarships
Communications
Volunteer Coordinators
Other team members

Risks

Examples of risks, along with how you would minimize or overcome them, are:

Skill gaps in project leadership team (e.g. no financial management experience)
Components of the measurement process that are hard to quantify

Examples of how to minimize these risks include:

Recruiting volunteers with desired skills to project leadership team.
Working with the Wikimedia Foundation Learning & Evaluation Team to develop an appropriate measurement and evaluation plan.

Budget

Please provide a detailed breakdown of project expenses according to this template. (sheet 2)

You can find all past proposals, you can use these for inspiration and reference but you are required to do your own local research and come up with your own budget numbers. Keep in mind that each event is different, has local context and needs, and there is not a one-size-fits all for our communities events. While making decisions on what to fund we will consider the local context and community needs for each event.

Event budget table
Total cost of event: PLACEHOLDER TEXT
Total amount requested from the Conference and Event Grants program: PLACEHOLDER TEXT
Additional sources of revenue that may fund part of this event, and amounts funded: PLACEHOLDER TEXT
Please confirm that you are aware that changes to the approved budget beyond 10% in any category must be approved in advance.

Discussion

Endorsements

Do you think this project should be selected for a Conference Grant? Please add your name and rationale for endorsing this project in the list below. Other feedback, questions or concerns from community members are also highly valued, but please post them on the talk page of this proposal.