Grants:Conference/UG GLAM Macedonia/Wiki Camp for students

statusFunded

UG GLAM Macedonia/Wiki Camp for students

Organizing three days Wiki Camp for new and experienced editors, who are students and members of the Wiki Clubs in Republic of Macedonia, in November 2017.

targetmk.wiki, Commons, Wiki Data

strategic priorityIncreasing participation, involved new editors

event dates~~24-26 November~~ 1 December - 3 December 2017

amount-local3,912 EUR

amountplease add the amount you are requesting (USD)

typeorganization

nonprofitNon-profit

creator• Violetova

contact• 777.zana

gmail.com• Nikola Stojanoski

organization• GLAM Macedonia

website• GLAM Macedonia User Group

give feedback

endorse

Friendly space expectations

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Review your report

Event overview

Purpose and vision

Please give a brief description of the event you are planning. What do you hope to accomplish during the event? Why is this event important for your community?

Wiki Club members giving interview to the media on the celebration of Wikipedia 16

We plan to organize three days Wiki Camp for underage students and members of Wiki Clubs in November 2017. GLAM Macedonia is running several Wiki Clubs in the Republic of Macedonia, and Wiki Camp is one way to increase participation of the students. The framework of the program is all about editing Wikipedia. The first session will include a workshop on how to edit Wikipedia for beginners. This event will bring together experienced editors and newbies. Along with all activities in the program, we expect that the beginners will found Wikipedia useful, editing process as fun, and that they would like to enroll as members of one of the existing Wiki Clubs in Macedonia, and they will continue to edit Wikipedia after the event.

Important details

Please add key information to the table below. The dates, location and number of participants can be estimates and do not need to be finalized at this time.

Proposed date(s)	24-26 November 2017
Proposed location	Berovo
Number of participants	~62 (12 adults and 50 underage students)
Event page	wikicamp.mk
Primary contact person	Zana Shtrkovska

Background

Community input

Use the results from the community engagement survey to fill in the table below. Since you cannot cover all topics or meet all needs at one event, prioritisation is important. Please rank the priority of each topic, skill, project or problem as high, medium or low. Finally, please answer the questions below the table.

The program for Wiki Camp is created to fit with our strategy goals and to meet the expectations, needs and opportunities of students. The first day, there will be session for beginners on how to edit Wikipedia. All three days we will have edit-a-thons, workshops, one wiki expedition around the event place, workshop about Commons, etc. We expect more than 150 new articles created by the participants at the end of the event. One of our team members is an amateur athlete, and she will be responsible to organize sport activities for the participants.

Survey analysis:

We will have survey analysis from the participants after the event. We prepared questions for them with the registration form. After the event, all participants will have to answer the questions as a feedback about the whole event, including the program, via survey form.

Context

It is helpful to get an understanding of why this event is important to your community, and what experiences you have had in the past. Please answer the applicable questions below.

1. What inspired your community to begin planning this event?

The success of Wiki Camps in Armenia inspired us to organize three days Wiki Camp for underage students and members of Wiki Clubs in Republic of Macedonia.

2. How does this event relate to other activities that your community is working on?

As GLAM Macedonia run several Wiki Clubs in Macedonia, we want to increase the number of active editors and also the number of Wiki Club members. We expect successful event, great interest from students in Skopje and area.

3. Please list the priorities identified in the report from the last conference organized by this community. What progress have you made in those areas?

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4. If your community has hosted a similar conference in the past, what key lessons were learned, and what would you like to improve on?

This will be the first Wiki Camp for underage students organized by GLAM Macedonia and in the Republic of Macedonia in general.

Plan

Venue and Logistics

1. If the venue is more than 1 hour away from a major airport or transportation hub, how will participants travel to the event venue?

Almost all participants will be from Skopje and area, and we will travel by bus to the hotel in Berovo.

2. Is the event venue within walking distance from the hotel? If not, how will people travel between the two locations?

The venue is in the hotel. No need for travel to the venue.

3. Is the event venue and hotel accessible for people with physical disabilities?

Yes

4. Do you anticipate any challenges with using the space for the event you are planning?

It is a small hotel where the Wiki Camp will be hold. We choose the small hotel in order to be unique guests there, which is important, because our participants will be underage students and Wiki Clubs members, so we want to be safe. We made agreement with the officials of the hotel to not accept any outside guests while we are there.

Friendly space policy

Please link to the friendly space policy that your community will be using for this event.

We will use the Friendly Space Policy by the Wikimedia Foundation

Participation

It is crucial that most participants have a minimum level of Wikimedia experience so that they can engage actively in workshops and discussions. Please answer all applicable questions below.

1. Please describe the target audience for this conference or event.

The participants will be underage students and members of Wiki Clubs in Macedonia.

2. If your conference has an outreach component, how will you ensure engagement with these participants after the conference, and what impact do you see them having on the projects?

We plan to ask the newbies to become the members of one of the Wiki Clubs, and we will give them the flyers about Wiki Club, so they will be informed about our activities. We are going to share with everyone our contact: phone numbers, email addresses, FB page of GLAM Macedonia, etc.

3. Are you thinking about inviting WMF staff to attend or participate in the event? If yes, please list individuals or teams who you may want to invite, or describe how you would like WMF staff to be involved in the event.

Yes, we would like to invite Asaf Bartov, if he is available on that date. If he visits Macedonia, we will invite him to join on regular Wiki Club meeting, to hold workshop, to meet our GLAM partners, etc.

Scholarships

1. How many scholarships would you like to offer?

We expect to cover costs for around 62 persons: 50 underage students and 12 adults (5 teachers and 7 volunteers, members of GLAM Macedonia).

2. What expenses will the scholarship cover?

Travel and accommodation.

3. How will scholarship recipients be selected?

They will be selected according to the application. In the selection of the candidates, priority will be given to those who are regular members of the Wiki Clubs.

Resources and risks

Describe the resource potential for successfully executing this project and the key risks/threats.

Resources

Organizing team

Team	User Names
WMF Liaison
Logistics	GjorgjiP
Conference Program	Zana Strkovska, Nikola Stojanoski
Scholarships	Zana Strkovska, Matilda Bajkova, Nikola Stojanoski
Communications	Ana Vishinova and Daniela Mitevska
Volunteer Coordinators	Matilda Bajkova, Frosina Stojkovska, Gordi
Other team members

Risks

Delay of the date of the Wiki Camp due to natural or political situation (ex.: bad weather)

We will changed the date if there is a problem to travel and host event on the proposed date.

Insufficient number of computers for work.

We can minimize these risks if we split participants in several small groups while editing sessions.

Budget

Please provide a detailed breakdown of project expenses according to the instructions here. See Budget Guidelines.

Event budget table

Number	Category	Item description	Unit	Number of units	Cost per unit	Total cost	Currency	Notes
1	Transport	Transport with touristic bus for 59 persons, return				620	EUR	The bus is for 59 persons only
2	Transport	Transport for organizers and materials				100	EUR	The sum is for covering oil costs
3	Accommodation	Hotel and meals costs for three days	Per person	62 x 2 full days	18 per day per person	2232	EUR	The sum is with discount for 62 persons, two full days, starting with supper on Friday, ending with lunch on Sunday. We managed to make a deal with the officials of the hotel to be only guests at that time, because the participants are underage.
4	Snacks and beverages	Logistic for wiki expedition around the event place				50	EUR	One outdoor Wiki expedition with all participants
5	Prizes and awards	For t-shirts and awards				510	EUR	The sum is with discount for T-shirts (62 x 5 EUR = 310 EUR), plus five awards (5 x 40 = 200 EUR) for the best contributors at the event
6	Printed materials and office supplies					150	EUR	The sum is for program shits, markers, paper, name tags, certificates, notes, etc.
7	Web site					100	EUR	The sum is for maintain of the web site
8	Unseen					150	EUR	The sum is for unseen costs which could appear

Total cost of event: 3912 EUR

Total amount requested from the Conference and Event Grants program: 3912 EUR

Additional sources of revenue that may fund part of this event, and amounts funded: We already have roll up banner which we will use. We have printed flyers for Wiki Clubs. Mobile and internet connections are provided by the hotel. Organizers, teachers and Wikipedians are all volunteers.

Please confirm that you are aware that changes to the approved budget beyond 10% in any category must be approved in advance.: Yes

Discussion

Endorsements

Do you think this project should be selected for a Conference Grant? Please add your name and rationale for endorsing this project in the list below. Other feedback, questions or concerns from community members are also highly valued, but please post them on the talk page of this proposal.

Support,I think it is work to make students interested in Wikipedia.Richard923888 (talk) 14:58, 30 November 2017 (UTC)

For grantees

If you are the grantee or representative that wrote this grant submission, you may request changes by using these links:

Create a request for an extension of the approved project completion date.
Create a request for changes to the approved project budget.