Grants:Conference/Wotancito/WikiWomenCamp 2017

II WikiWomenCamp 2017. Second Wikimedia Women Summit.

July 5 - 9th, Mexico City

statusFunded

Conference & Event Grant

WikiWomenCamp 2017

The Second Women Wikimedia Summit will be a meeting of Wikimedia women leaders and enthusiasts who work primarily with Gender gap initiatives around the world. It is a continuation of the WikiWomenCamp held in Buenos Aires.

targetWikipedia in several languages: English, Spanish, Italian, French, German

strategic priorityIncreasing Participation

amount-localMXN 1,307,976

amountUS$ 71,550

typeIndividual

nonprofitNo

creator• [[User:Carmen Alcázar|Carmen Alcázar]]

contact• wotancitogmail.com

Friendly space expectations

index

Project idea

WikiWomenCamp in 2012

What is the problem you're trying to solve?

Explain the problem that you are trying to solve with this project or the opportunity you’re taking advantage of. What is the issue you want to address? You can update and add to this later.

Despite global creative and programmatic initiatives that now exist in the movement to tackle the gender gap, this systemic problem remains as a prevalent bias in the Wikimedia projects. As English Wikipedia mentions:

"Gender bias on Wikipedia refers to criticism of the online encyclopedia Wikipedia, and especially its English-language site, arguing that the nature and quantity of its content are biased due to the fact that a dominant majority of Wikipedia editors are male. It is among the most frequent criticisms of Wikipedia, and part of a more general criticism about systemic bias in Wikipedia. The Wikimedia Foundation, which runs Wikipedia, agrees with this criticism and has made an ongoing attempt to increase female editorship of Wikipedia"

Even major governance and evaluation bodies of the movement remain unequal and are headed mostly by men.

Different projects are carried out in the Wikimedia movement but they all remain frequently unconnected, developed independently and with an irregular level of commitment and interest in their local organizations. Since 2012 work around gender gap in Wikimedia it has evolved and changed and the people involved in it are different. Currently there is no specific space for dialogue and exchange that can act in a coordinated but non invasive instance to address common problems and organize common projects.

This event will bring together women from 17 different countries, leaders of their respective communities and with strong experience in the Wikimedia movement and proven engagement with the gendergap topic. Mexican women from four different states will also be invited. And of course we will invite and highly value the presence of Wikimedia Foundation representatives at the event.

Project goals

Explain what are you trying to accomplish with this project, or what do you expect will change as a result of this grant.

WikiWomenCamp 2017. Second Wikimedia Summit is the second meeting of the Wikimedia movement women.

The primary goals of the event are:

• To continue the meeting of gender gap-enthusiasts women in Wikipedia, held in 2012 in Argentina.
• To learn from the experiences of each other and build a global network of support and learning
• To discuss issues related to women participation in the Wikimedia movement and the challenges we face and the possible solutions that we have carried out in our contexts.

The event will take place from July 5th to 9th, 2017 in Mexico City.

Project plan

Activities

Tell us how you'll carry out your project. What will you and other organizers spend your time doing? What will you have done at the end of your project? How will you follow-up with people that are involved with your project?

The camp will have an unconference style, where we'll talk about common challenges and solutions, panels to talk about the projects that we do in our countries and workshops where we will learn about things of which we are not experts (advanced wiki functions, creation of templates, Wikidata, bots, etc).

There will also be plenty of spaces for informal meetings for more specific talks and to have more focused learnings and contacts.

• The Conference page will be created soon with details of the programme and specific activities

About the venue

The sessions will be held on Centro Horizontal, a private cultural center located in Colima 378, Colonia Roma, Mexico City. The venue have spaces and conditions to run the event. Among Colonia Condesa, Colonia Roma is a well known and touristic area. Besides residential buildings, the neighborhood streets are lined with restaurants, bars, clubs, shops, cultural centers, churches and galleries.

Wikimedia Mexico had in 2016 an editathon in Centro Horizontal.

Planning and preparations

Organizing team is composed of Anna Torres, Montserrat Boix and Carmen Alcázar. This group is coordinating actions about Women presence in the Wikimedia movement since a few years ago, and each also have separate trajectories in different Wikimedia projects fostering women inclusion. Previous joint projects of the organizing team are La Mujer Que Nunca Conociste Wikipedia Writing Contest and Editatona, an international initiative for building local communities exclusive for women intended for free knowledge production and sharing of digital skills. The decision to take on the second edition of this project was made at Wikimania 2016 in Esino Lario after several discussions of the organizing team. Mexico was chosen as a location because of Wikimedia Mexico’s decided work on Gender Gap since 2014 and which has been an inspiration for many communities in the Wikimedia movement and others, and for its well known and proven experience organizing international conferences (Iberoconf 2013, Wikimania 2015).

Selection of the scholarship attendees

Attendees to the camp will be invited by the organizing team to attend the event through a full support scholarship considering the work they have done locally and which may be relevant for other women; geographical and linguistic diversity; and their role of leadership on projects that can make women more visible in Wikipedia and encourage others to do so.

Fit with strategy

Wikiwomencamp aims to improve editor diversity by recruiting new women to join Wikimedia projects in several languages and contexts, and encourage veterans to learn new skills and exchange knowledge to bring back to their respective communities and countries.

Budget

How you will use the funds you are requesting? List bullet points for each expense. (You can create a table later if needed.) Don’t forget to include a total amount, and update this amount in the Probox at the top of your page too!

Number	Category	Item description	Unit	Number of units	Cost per unit	Total cost	Currency	Notes
1	Venue	Room rent	Days	4	*	0	USD	Will be donated by Centro Horizontal
2	Equipment and services	Technical (A/V, wireless access, etc.)	Days	4	*	0	USD	Will be donated by Centro Horizontal
3	Flights	Round trip to Mexico City	1 round flight	29 round flights to Mexico City	*	28475	USD	See Flights section for detail
4	Accomodation	Shared dorms at hotel	Cost per night	50 persons	158	7943	USD	4 nights are considered
5	Catering	Coffee break service (coffee, tea, water, soda and cookies)	Cost per person	60 persons	2,5	600	USD	4 days are considered
6	Catering	Daily Lunch	Cost per person	60 persons	15	3600	USD	4 days are considered
7	Catering / coffee break	Taxes	Taxes	60 persons		720	USD
8	Stationery	Flipchart, markers and sheets				40	USD	Including one box of board markers.
9	Stationery	Post-its	Block	5 blocks	6	30	USD
10	Stationery	ID Badges	Pack with 10	6 packs	6	36	USD
11	Stationery	Prints				90	USD	Considered for general purposes: kit for every participant, badges, registry.
12	T-shirts	T-shirts	Cost per person	60 persons	5	300	USD
13	Catering	Closing party (Dinner & drinks)	Cost per person	60 persons	25	1500	USD
14	Photos services	Visual registry of the event, honoraries for photographer				250	USD
15	Video	Video recording, edition and postproduction of a visual documentary of 10 minutes, honoraries for producer company				500	USD
16	Storytelling	Visual storytelling made by an artist (see example)				250	USD
17	Contingency					2216	USD	5% of the total cost of the event.

Flights

This budget was taken mainly from (Despegar.com), an international online travel agency. Costs are estimated.

Country	Estimated price	Attendes	Total
Argentina	750	4	3000
España	1100	3	3300
Italia	800	2	1600
Venezuela	900	1	900
Bolivia	725	1	725
Chile	650	2	1300
United States	480	5	2400
India	1500	1	1500
Irak	4250	1	4250
Taiwan	1400	1	1400
Germany	1150	2	2300
France	950	1	950
Armenia	1550	1	1550
Tunisia	1100	1	1100
Egypt	1050	1	1050
Austria	750	1	750
Colombia	400	1	400
Mexico (Aguascalientes)	140	1	140
Mexico (Monterrey)	115	1	115
México (Oaxaca)	125	2	250
Total	19885	33	28980

Additional costs

• Contingency - 5% of the total cost of the event - 2216 USD

Final result

Amount of the grant asked to the WMF:

Matter	Amount
Flights	28475
Accomodation	7943
Catering	4920
Additional expenses
Total	46550 USD

Amounts in USD

Total cost of project

46,550 USD

Total amount requested from the WMF Grants Program

46,550 USD

Additional sources of revenue that may fund part of this project, and amounts funded

NO

Community engagement

How will you let others in your community know about your project? Why are you targeting a specific audience? How will you engage the community you’re aiming to serve at various points during your project? Community input and participation helps make projects successful.

Wikimedia Mexico is a long established chapter in Mexico. It has contacts and strong ties with the local institutions, authorities and government. After the conference, WMMX would utilize the knowledge gained from the international sharing of experiences and initiatives to make them known and carry them out at a local level for both the Mexican wikimedians and the new Mexican editors that would like to make their first steps in the project. Parallel to this, WMMX has very strong ties with local women groups, so we would do with them both the knowledge-sharing and the carrying out of activities and initiatives that derive from the conference.

Sustainability

What do you expect will happen to your project after the grant ends? How might the project be continued or grown in new ways afterwards?

I hope there is a continuity in the projects that are proposed during the meeting, that we can establish an international network with onwiki and offwiki multicultural initiatives that can carry out joint projects.

I would also like the participants to take back to their countries ideas and insights that will allow them to attempt to reduce the gendergap in their respective communites.

And of course, I would like that a third edition of this conference happens the following year.

Measures of success

How will you know if the project is successful and you've met your goals? Please include specific, measurable targets here.

Writing of a good practices manual to common challenges faced by women editors Reporting of a comprehensive projects lists with experiences that can be replicated in other countries Writing a final statement about Gender Gap on Wikimedia movement and Wikimedia projects and our position in front of that issue Final report with results and financial items Multimedia of the event available on Commons

Get involved

Participants

Please use this section to tell us more about who is working on this project. For each member of the team, please describe any project-related skills, experience, or other background you have that might help contribute to making this idea a success.

Resources

• Carmen Alcázar (Secretary of Wikimedia Mexico): conference coordinator overviewing local logistics, volunteer coordinator and conference grant
• Anna Torres (Executive Director of Wikimedia Argentina): programme coordinator
• Montserrat Boix (Cofounder Wikimujeres): attendees coordinator
• María Sefidari (Wikimedia Foundation board): general advisor
• Iván Martínez (President of Wikimedia Mexico, Wikimania 2015 chief coordinator): conference advisor

Evidence of past success in executing similar projects

Wikimedia México: successfully organized Iberoconf 2013 and Wikimania 2015; and Museo Soumaya’s 72 hours Guinness World Record winner editathon (logistics and volunteer coordination performed by chapter).

Risks

There are two main risks for WWC:

• Visa issues: some attendees come from countries that require a visa to enter Mexico. Risk is low, but we will encourage attendees to have their immigration procedures done in advance.
• Male opposition to initiatives: some attendees may face opposition in their communities while attempting to carry out initiatives learnt at the conference (or because they attended the conference)

Community notification

You are responsible for notifying relevant communities of your proposal, so that they can help you! Depending on your project, notification may be most appropriate on a Village Pump, talk page, mailing list, etc.--> Please paste links below to where relevant communities have been notified of your proposal, and to any other relevant community discussions. Need notification tips?

Endorsements

Do you think this project should be selected for a Project Grant? Please add your name and rationale for endorsing this project below! (Other constructive feedback is welcome on the discussion page).

1. I think this is a great proposal, put forward by a group that did a phenomenal job with Wikimania in 2015. I have confidence that they can do a good job with this if they are funded. Bringing Wiki women together is a powerful thing. Merrilee (talk) 19:43, 4 August 2016 (UTC)
2. I fully Support this proposal. I've spoken about a need for it since 2015 among other content gender gap colleagues around the world. Across the globe, in dispersed on-the-ground and online communities, we have many great ideas, but we are quite stove-piped in our conversations. We need to build bridges and develop strategy; this conference will assist with that process. --Rosiestep (talk) 09:55, 12 August 2016 (UTC)
3.  Support -- Proven organizers doing important work to focus on gender gap with international as well as national focus. This is a great initiative and is clearly beneficial to all! -- Erika aka BrillLyle (talk) 09:25, 13 August 2016 (UTC)
4.  Support Organizers have a very strong track record, and bringing women and allies together in-person to collaborate, discuss key issues and support each other is a useful strategy to forward work addressing the gender gap. Siko (talk) 19:10, 10 September 2016 (UTC)
5.  Support Experienced planners with strong plan bringing together people in person to discuss critical issues and development a plan for success. Sydney Poore/FloNight (talk) 19:17, 10 September 2016 (UTC)
6. I  Support this grant but only two members from Africa and middle east is to little Touzrimounir (talk) 22:08, 9 October 2016 (UTC)
7.  Support Ovva olfa (talk) 20:26, 14 March 2017 (UTC)

References

For grantees

If you are the grantee or representative that wrote this grant submission, you may request changes by using these links:

• Create a request for an extension of the approved project completion date.
• Create a request for changes to the approved project budget.