Grants:PEG/AddisWang - Wikimedia User Group China/Wikipedia Asian Month/Report

Report accepted

This report for a Project and Event grant approved in FY Pending has been reviewed and accepted by the Wikimedia Foundation.

To read the approved grant submission describing the plan for this project, please visit Grants:PEG/AddisWang - Wikimedia User Group China/Wikipedia Asian Month.

You may still comment on this report on its discussion page, or visit the discussion page to read the discussion about this report.
You are welcome to Email grants at wikimedia dot org at any time if you have questions or concerns about this report.

Project status

Did you comply with the requirements specified by WMF in the grant agreement?: Yes

Is your project completed?: Yes

Activities and lessons learned

Activities

A one-month online edit-a-thon on 43 language versions of Wikipedia, with one month preparation (setting up the local page, prompting event, developing event tool) and four months warp-up (assisting articles, distributing barnstars, collection mailing address, sending postcards etc).

Lessons learned

What worked well?

Postcards are the best way to reach out and to appreciate our volunteers. It is cheap to make and cheap to mail, even for international mailing. But postcards is also a good incentive that motive people to gain them, especially from many different communities, makes meaning value higher than actually (physical value).
Decide to launch the event also on English Wikipedia. We've discussed a lot but finally decide to include English Wikipedia, which turns out to be a good move. We not only had a lot of participants and outcome from English Wikipedia, but also attract many bilingual Wikipedians contributed to the Asian Month in other Wikipedia projects besides English. English Wikipedia is also an active community, that we receive a lot of thoughts and feedback before, during and after the event, which improved our rules, and helps us to understand what users need (like a Q&A page).
Title of "Ambassador" is one of the good ideas. It is common that if we set the goal to five articles then many people will just finish five articles. But adding some competition, and using a title that is not make people feel competition, plays very important role in the event to reach so many outcome, In the end, we have Wikipedians who willing to receive another postcards by contribute 30-50 articles (relatively high quality according to our rules), which in my point of view makes this event very successful and effective.

What didn't work?

Process of sending postcards is delayed badly due to late collection of participants' address.O
One Wikipedia finally did not accomplish the checking process.
Standard is perceived to be a bit high, and most participants (76%, according to the post-event survey) who accomplished earned the reward have two or more years' experience on Wikipedia.

What would you do differently if you planned a similar project?

Will provide and conduct more training material and sessions to organizers.
Will set a deadline for participants submit their mailing address
New postcards will be made before the event and will start to send postcard, in several times, instead of one time, immediately after the event.
Also run a few offline activities, especially for small communities, to help new contributors involve in the Asian Month, since we have relatively high standard on articles compared with most events.
Lower the standard, and add more diverse ways to contribute.

Learning patterns

Outcomes and impact

Outcomes

Provide the original project goal here.

20 Wikipedia communities; 600 active Wikipedians; 1000 new articles
Help smaller Wikipedia community
Enhance the collaboration and communication between Asian Wikimedians

Did you achieve your project goal? How do you know your goal was achieved? Please answer in 1 - 2 short paragraphs.: Yes. We achieved all of the goals we set.

Progress towards targets and goals

Project metrics

Project metrics	Target outcome	Achieved outcome	Explanation
20 Wikipedia communities	43
600 active Wikipedians	1,096
1000 new articles	6,096	include roughly 100 expanded articles
Help smaller Wikipedia community	23 Wikipedia projects	Wikipedia project has less than 10 thousand articles
Enhance the collaboration and communication between Asian Wikimedians	First succesful Asian Wikimedian collaboration; 13 Wikimedia affiliations Involved; Mailing list setup

Global Metrics

We are trying to understand the overall outcomes of the work being funded across our grantees. In addition to the measures of success for your specific program (in above section), please use the table below to let us know how your project contributed to the Global Metrics. We know that not all projects will have results for each type of metric, so feel free to put "0" where necessary.

Next to each required metric, list the actual outcome achieved through this project.
Where necessary, explain the context behind your outcome. For example, if you were funded for an edit-a-thon which resulted in 0 new images, your explanation might be "This project focused solely on participation and articles written/improved, the goal was not to collect images."

For more information and a sample, see Global Metrics.

Metric	Achieved outcome	Explanation
1. # of active editors involved	1,096	Participants who create their accounts before October 15th, 2015
2. # of new editors	190	Participants who create their accounts after October 15th, 2015
3. # of individuals involved	1,096	estimated number
4a. # of new images/media added to Wikimedia articles/pages	N/A	This project focused solely on participation and articles written/improved, the goal was not to collect images.
4b. # of new images/media uploaded to Wikimedia Commons (Optional)	N/A	This project focused solely on participation and articles written/improved, the goal was not to collect images.
5. # of articles added or improved on Wikimedia projects	6,096	Mostly high-quality new articles
6. Absolute value of bytes added to or deleted from Wikimedia projects	42,067,774	Contribution by new articles only. Expanded articles & other edits are not included in this number due to technical difficulty of doing so

Metrics by Wikipedia projects

Learning question: Did your work increase the motivation of contributors, and how do you know?

As mentioned in #Lessons learned section, although the line we set is five articles, but many people contributed more than that number. It could be users are competing on becoming ambassadors, but also for those contributed a few more, I think the Asian Month let them find a place that shares with their's idea.
Editors on Wikipedia is like an (American) football, which small in two ends and big in the middle. Our movement focuses more on newcomers and super editors, which is totally make sense. But Wikipedia Asian Month offers them, who in the middle, an opportunity to participant, involving, and rewarded within the community.

Impact

What impact did this project have on WMF's mission and the strategic priorities?

Postcard Recipients Distribution of WAM, 278 Wikipedians from 44 countries or regions

How did you increase participation in one or more Wikimedia projects?: There is 160 participants who create their accounts after October 15th, 2015 (half month before the event)
How did you improve quality on one or more Wikimedia projects?: There are 6,096 articles (includes roughly 100 expanded articles) newly added in 42 Wikipedia projects. The event has some strict rules to ensure the quality of these articles. For example, new articles require at least 3,500 bytes (varies by language, mostly 3,500, but some decided to have 2,500 bytes) and at least 300 words (excluding infoboxes, tables, lists, references etc.) Articles also need to fulfill some basic requirements of Wikipedia such as notability and verifiability. All of these rules improve the overall quality of Wikipedia projects.

Reporting and documentation of expenditures

This section describes the grant's use of funds

Documentation

Did you send documentation of all expenses paid with grant funds to grants at wikimedia dot org, according to the guidelines here? Answer "Yes" or "No".: PLACEHOLDER TEXT

Expenses

Please list all project expenses in a table here, with descriptions and dates. Review the instructions here.

Number	Category	Item description	Unit	Number of units	Actual cost per unit	Actual total	Budgeted total	Currency	Notes
1	China	Postcard	200 pieces	1	150	150	97.8	RMB	Convert rate: 6.52 RMB = 1 USD
2	China	Postage	1 Piece	60	5.4	324	652	RMB
3	China	Bank Fee	N/A	N/A	N/A	15	15	USD
4	China	Button	1 Piece	30	1	30	0	RMB
5	China	Mail	N/A	N/A	N/A	86	0	RMB	Still cheaper than making button in U.S.
Subtotal	China	N/A	N/A	N/A	N/A	(590/6.52)+15=105.5	141.5	USD	Remains $36
1	Japan	Postcard	100 pieces	1	980	980	3413.7	JPY	Convert rate: 113.79 JPY = 1 USD
2	Japan	Postage	1 Piece	70 or 73	59	4250	6827.4	JPY	40 stamps are combination of 55 yen and 18 yen, due to the lack of 70 yen stamps, and 55 yen stamp include 3 yen donation
3	Japan	Paypal Fee	N/A	N/A	N/A	6.59	10	USD
Subtotal	Japan	N/A	N/A	N/A	N/A	(5230/113.79)+6.59=52.55	109	USD	Remains $56.45
1	Philipines	Postcard	1 piece	300	18.33	5500	4673.53	PHP	Convert rate: 46.74 PHP = 1 USD
2	Philipines	Stamp	1 Piece	90	15	1350	3271.47	PHP
3	Philipines	Paypal Fee	N/A	N/A	N/A	0.98	10	USD
Subtotal	Philipines	N/A	N/A	N/A	N/A	(6850/46.74)+0.98=147.54	197	USD	Remains $49.46
1	India	Stamps	1 piece	200	25 or 100	12500	5321.6	INR	Convert rate: 66.52 INR = 1 USD
2	India	Paypal Fee	N/A	N/A	N/A	4.61	10	USD
Subtotal	Philipines	N/A	N/A	N/A	N/A	(12500/66.52)+0.98=192.52	98	USD	Remains -$94.52
1	External	N/A	N/A	N/A	N/A	$94.52	N/A	USD	WMIN covers extra $94.52 expense
	Total	N/A	N/A	N/A	N/A	$498.13	545.5	USD	Not include Wiki-ID part. Remains $141.91

.

Additional Source	Purpose	Amount	Currency
Wikimedians in Thailand	Stamps	720/20.51	THB/USD
WMTW	Stamps and Postcards	1872/58.10	TWD/USD
Wikipedia Connection	Ambassador Certificate	12.5	USD

Total project budget (from your approved grant submission): $ 906.5

Total amount requested from WMF (from your approved grant submission, this total will be the same as the total project budget if PEG is your only funding source): $ 756.5 ($545.5 with Addis, $211 with Ricky)

Total amount spent on this project: $ 493.58 + $100 from WMTW + $20.51 from Wikimedians in Thailand +$12.5 from Wikipedia Connection

Total amount of Project and Event grant funds spent on this project: $ 756.5

Are there additional sources that funded any part of this project? List them here.: $100 from WMTW, $20.51 from Wikimedians in Thailand, additional $94.57 expense in India covers by WMIN, $12.5 from Wikipedia Connection

Remaining funds

The funds remaining from this grant in the amount of US$112.91 were deducted from another grant payment for Grants:Project/Rapid/Addis Wang - UGCN/Wikipedia Asian Month 2016.

Remaining funds have been used or will be used for other approved mission-aligned activities. This use has been requested in writing and approved by WMF.

Are there any grant funds remaining?: Answer YES or NO.; Yes

Please list the total amount (specify currency) remaining here. (This is the amount you did not use, or the amount you still have after completing your grant.)

Addis: $141.91; Ricky: $186

If funds are remaining they must be returned to WMF, reallocated to mission-aligned activities, or applied to another approved grant.

Please state here if you intend to return unused funds to WMF, submit a request for reallocation, or submit a new grant request, and then follow the instructions on your approved grant submission.

Re-purpose the China part $36 to make additional 30-50 buttons and mail expense from China to U.S., will bring it to Wikimania to encourage more people to collaborate with us in this year WAM. Any money remains after that (likely to be around $10) will be used to print poster and introduction sheet which will be brought to Wikimania as well.

We want to re-purpose other remaining fund ($105.91) for this year Wikipedia Asian Month (mostly will be spent on stamps), will be integrated into next grant proposal.