Grants:PEG/SarahStierch, HstryQT, Peteforsyth - GLAM-WIKI US/GLAMcamp DC

Funded

This submission to the Wikimedia Foundation Grants Program was funded in the fiscal year 2011-12. This is a grant to a group.

IMPORTANT: Please do not make changes to this page now. They will be reverted.

This project has been funded, completed, and a project report has been reviewed and accepted by WMF Staff.
To review a list of other funded submissions by fiscal year, please visit the Requests subpage, and to review the WMF Grants Program criteria for funding please visit the Grants:Index.

Legal name of chapter: GLAMwiki US (not a formal organization); ~~Wiki Strategies, fiscal agent (Pete Forsyth's consulting business)~~ Pete Forsyth, fiscal agent
Grant contact name: Sarah Stierch (User:SarahStierch), Lori Phillips (User:HstryQT), Pete Foryth (User:Peteforsyth)
Grant contact title (position): Event planners, Wikimedians, Wikipedians in Residence
Project lead name: Sarah Stierch (User:SarahStierch) & Lori Phillips (User:HstryQT). Pete Forsyth as facilitator.
Project lead title (position), if any: Event planners, Wikimedians, Wikipedians in Residence. Pete Forsyth as facilitator.

Full project name: GLAMcamp DC
Amount requested (in USD): $10,165
Provisional target start date: February 10, 2012
Provisional completion date: February 12, 2012

Budget breakdown

Note: We propose that lunch, dinner, incidentals, and local transit passes for each participant be provided as a lump-sum payment at the beginning of the conference. Each participant would sign a receipt upon distribution, but receipts for individual purchases would not be collected. This would amount to $3,675, assuming 25 participants, as follows:

3 days x $45 per diem (lunch, dinner, incidentals) = $135/person
3 days x $4 METRO passes = $12/person
3 day total per person = $147

$147 x 25 participants = $3,675

	Description	Cost/day	Days	People	Total
Venue	Venue, including WiFi, AV, cleaning, and security is provided as an in-kind donation by the National Archives and Records Administration (NARA).				0
Accommodations	Cost per night for Thursday, Friday, Saturday nights at Hostelling International	32	3	20	1920
Accommodations	Sunday night stay for estimated 10 participants	32	1	10	320
Food & incidentals [1]	Lunch, dinner, incidentals	45	3	25	3375
Local transportation	$2 METRO fare estimated per trip; two trips per person per day	4	3	25	300
Travel [2]	Cost estimate is for average air/rail fare from various locations.	500		8	4000
Miscellaneous	Snacks, beverages, meeting supplies				~~250~~ 875[3]
Grand total					$10,165
[1] Based on GSA standard per diem rate of $71 for Washington DC, composed of: $12 breakfast, $18 lunch, $36 dinner, $5 incidentals. Breakfast is included in hostel rate, resulting in $59 base per diem rate; used 75% of per diem rate, or $45, per WMF request. [2] Wikimedia NYC is expected to fund travel for participants from its region. [3] See talk page for approved increase. This should not affect the total amount, as other spending has come in sufficiently under budget to accommodate this increase.

Project scope

For further information please see GLAMcamp DC and the GLAM events page on the Outreach wiki.

GLAMcamp DC is a GLAM meeting/workshop for Wikimedians active in outreach within the United States to cultural institutions. It is modeled after the 2011 GLAMcamp NYC and is intended to consist of around 25 participants. Rather than an open community conference like Wikimania, GLAMcamp DC is a workshop that targets a small group of community-focused and technology-focused Wikimedians to continue and solidify the key elements of the GLAM-Wiki project, with special focus on the United States. Attendees will also include key representatives of GLAM (and related) institutions who have an existing relationship with Wikimedia. Project organizers Lori Phillips and Sarah Stierch will guide participants in creating the materials listed under the "measures of success" section, supported by a volunteer facilitator.

Participants

Wikimedians who are active in the GLAM-Wiki community in the United States will receive priority for assistance with funding, followed by those Wikimedians who are highly interested in becoming more involved. Other Wikimedians not requiring financial assistance are welcome to attend, so long as we have not reached our cap for participation (due to space limitations and the goal for this to be an efficient, manageable group.)

Desired characteristics

Those with some, not all, of the following characteristics will receive priority in funding...

People with direct involvement with a GLAM institution, either as a Wikipedian in Residence or in a similar outreach capacity.
People who were active and efficient at previous GLAMCamps.
People with experience generating case studies and other forms of documentation.
People with technical experience to develop and improve tools associated with GLAM.
People with a track record of taking initiative and completing projects.
People who intend to remain involved in the GLAM community and future outreach efforts.

Project goal

To bring together Wikimedians and GLAM representatives active in GLAM-Wikimedia partnerships to further develop programming, documentation and outreach infrastructure essential to continuing and building GLAM partnerships within the United States. In addition to establishing strategies and goals specific to the US GLAM initiative, this event will build upon the work completed at GLAMcamp Amsterdam, further enforcing the objectives of the GLAM-Wiki community as a whole.

Non-financial requirements

n/a

Other benefits

This event will help to unify Wikimedians and GLAM representatives with common goals to further the mission of the Wikimedia Foundation through the GLAM-Wiki initiative. This specifically addresses the following objective in the Strategic Plan:

Provide support to the Wikimedia movement in the development of institutional partnerships: Provide project funding for efforts to connect Wikimedia projects with the work of institutions of culture and learning.

Measures of success

Note: These goals could vary after the completion of GLAMcamp NL.

The creation/improvement of 7 model projects:

Undertaking an image donation
Improving the quality of OCR
Improving and using Wikipedia articles for an exhibition
Engaging a different language or cultural community
Creating a Wikipedian in residence program
Running Edit-a-thons
Updating your institution's article

Improvement of the case studies landing page and further expansion and improvement of 4 case studies and the creation of 1 new study.
Two new recommendation letters from GLAMs about partnerships for success stories to be scanned and uploaded onto outreach.
Improvement and expansion of the success stories landing page.
Create a "potential partners" list developed by outreach Wikimedians, featuring 10 outreach opportunities for the US.
Clean up and improvement of the GLAM tools and request page.
The completion and implementation of the mass uploader.
Report of event for This Month In GLAM.