Grants:PEG/ITOCA/Train-the-trainer South Africa workshop

Funded

This submission to the Wikimedia Foundation Grants Program was funded in the fiscal year 2011-12. This is a grant to an organization.

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This project has been funded, completed, and a project report has been reviewed and accepted by WMF Staff.
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Legal name of organization or individual requesting this grant: ITOCA – Information Training and Outreach Centre for Africa; For organizations: Are you a for-profit entity? No; For organizations: If non-profit (US) or equivalent (outside the US) status is available in your country, do you have or are you pursuing such status (please be specific): Yes; For individual applicants: Please note that if your request is accepted you will be required to provide documentation verifying your full legal name and address.
Grant contact name: Gracian Chimwaza
Grant contact username or email: gracian@itoca.org
Grant contact title (position): Executive Director
Project lead name: Blessing Chataira
Project lead username or email: blessing@itoca.org
Project lead title (position), if any: Senior Programme Officer/CEPD Manager
Full project name: Wikipedia capacity building project: train-the-trainer South Africa workshop
Amount requested in USD or local currency (USD will be assumed if no other currency is specified): USD11,233
Provisional target start date: 23 July 2012
Provisional completion date: ~~10 August 2012~~ 30 October 2012

This proposal has been discussed with the Wikimedia Foundation and with Wikimedia South Africa for some months, and is being submitted at the Wikimedia Foundation's encouragement.

Budget breakdown

	Budget	No.	Days	Rate	Total in Rand	Total in USD	Remarks
1	Travel
1.1	Participants travel	30	3	0	0	0	Participants institutions to pay for transport
1.2	Local transport	30	2	80	4800	640	Participants local transport
	Sub-Total 1				4800	640

2	Accommodation
2.1	Participants (lodge B and B)	30	3	520	46800	6240	Road Lodge-Centurion 3 nights
2.2	Participants per diem (Lunch + Dinner)	30	3	150	13500	1800	Lunch @R75 + Dinner @R75 per day
2.3	Tea breaks x2	64	3	15	2880	384	Two tea-breaks per day
	Sub-Total 2				60300	8424

3	Materials & Supplies
3.1	Computer lab hire (30 PCs)	1	2	1000	2000	267	Computer lab hire
3.2	Printing-workbook	30	1	15	450	60	Training materials printing
3.3	Stationery/photocopies	30	4	5	600	80
	Sub-Total 3				3050	407

4	Trainers
4.1	Accommodation	1	3	520	1560	208
4.2	Dinners	1	2	200	400	53
4.3	Local Transport	1	3	200	600	80	Including airport transfer
4.4	Flight	1	1	1	3000	400	Return flight from Cape Town to Johannesburg
	Sub-Total 4				5560	741

5	Sub-Total				73710	10212
5.1	Project Management				7371	1021
					81081	11233

	NOTES
	Exchnage rate $1=R7.5

***Notes

Additional from sponsors:

Mass media coverage (SANGOnet, LIASA)
Souvenirs

Contribution from ITOCA:

Communication i.e. sending out invitations, online training.
Selection and recruitment of participants
Advertising and promotion

Project goal

The goal of this project is centralised training of volunteer trainers who will then embark on training others in the country. Training to include: Introduction to Wikipedia; Introduction to Kiwix, the offline Wikipedia reader; Troubleshooting; Using Wikipedia Wisely; Basics of Editing.

Project scope and list of activities

The scope of project is national. Thirty (30) selected librarians from colleges, universities and community libraries will be trained in a training-the-trainer (ToT) two-day workshop at ITOCA in Centurion, South Africa. This will be an intensive training provided throughout the two days. However it should be noted that these librarians will have also had two weeks of online communication from ITOCA trainers.
The trained librarians are expected to deliver two-hour and/or one-day training on how to use Wikipedia and its offline reader software, at their local campus/institute and their local community wherever there is an opportunity.
The two-day ToT workshop will help spread awareness of Wikipedia and its core principles, encourage students to use Wikipedia efficiently and well, and attract new contributors.
Librarians are expected to use the provided materials to train others after the training and be ambassadors for Wikipedia. Like other Wikipedia ambassadors, they would not be expected to have all the answers, but rather to be contact points with training on how to get answers from the wider Wikipedia community.
Geography: South Africa.

Pre-Workshop program (dates are tentative and depend on Wikipedian trainer availability) 23-30 July 2012: Online Session Email – communication

Introduction & program goals;
introduction to offline Wikipedia
What is a Wikipedian & their roles?
Q & A

Skype Call – communication

Introducing participants to each other
hat are the expected outcomes from the program
Preparations for the face-to-face training session
Q & A

Workshop Program

1 August 2012: Day 1

9:30 - Opening ceremony
10:00-12:00 - Introduction to Wikipedia; How Wikipedia Works
12:00-13:00 - Introduction to Kiwix, the offline Wikipedia reader; Troubleshooting Kiwix
13:00-14:30 - Lunch break
14:30-15:30 - Using Wikipedia Wisely.
15:30-16:00 – Different Ways of Contributing to Wikipedia
16:00-17:00 – Editing articles on Wikipedia

2 August 2012: Day 2

9:30 – 10:00 - Day 1 Recap
10:00-12:00 – Promoting Wikipedia in your community
12:00-13:00 - Uploading Images to Commons
13:00-14:00 - Lunch break
4:00-15:00 – Available Training Materials
15:00-15:30 - Staying in touch and reporting on trainings
15:30-1545 - Break
1545-16:30 – Summary and Q and A session
16:30-17:00 - Wrap up session

Non-financial requirements

Promotional Material - 60 brochures and 60 posters
40 Goodie bags (Wikipedia buttons, stickers, pens, and a T-shirt for each participant and ITOCA organizers)
Training materials - PowerePoint presentation, flash card and perhaps flash drives with training material for the participants.

Fit to strategy

By conducting training our goal is that the participants will train others thereby increasing Wikipedia's visibility and its uptake.

Other benefits

We believe that by conducting such kind of project we will increase attention and support of Wikimedia by the cascading effect where those trained will go and train others.
These will influence students and other community members to not only use Wikimedia but also contribute.
The training of the librarians ensures that there are always local trained experts who can be called on to help in further training or assist those in need technically.

Measures of success

Satisfaction of trainee-trainers from the central training, measured by a feedback survey. The survey would focus on the degree to which the trainees feel able to deliver training themselves..
The main measure of success would be the number of training events held by the trainees in their respective institutions and communities. We will consider the project a success if at least 75% of the participants deliver at least one training event within three months of the end of the central training.
Success will also be measured by getting feedback from those trained by the trained participants.

Team members (optional)

Blessing Chataira blessing@itoca.org
Michael Chimalizeni michael@itoca.org
Mercy Moyo mercy@itoca.org

A volunteer Wikipedian to deliver training, to be identified by the Wikimedia Foundation

For grantees

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Create a request for an extension of the approved project completion date.
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