Grants:PEG/TingChen/WikiDACH Conference

statusNot funded

Project & Event Grants

WikiDACH Conference

The concept of WikiDACH is targeted both as a communicty conference as well as an outreach conference in the tradition of SkillShare from 2010. "D-A-CH" means german-speaking Europe

targetAll german speaking Wikimedia projects

strategic priorityIncreasing Reach

start dateMai 1st

start year2015

end dateNovember 5th

end year2015

budget (local currency)6165 EUR

budget (USD)6,610.42 USD

grant typeGroup

non-profit statusYES

creator• Wing

contact(s)• Ting Chen• Robert Radke

organization• SkillShare

friendly space expectations

view all PEG requests

Goal

The concept of WikiDACH is targeted both as a communicty conference as well as an outreach conference in the tradition of SkillShare from 2010. "D-A-CH" means german-speaking Europe. For this purpose the conference is designed so that it will be hold at a different place in the German speaking areas, and it always searches to cooperate closely with local partners (educational institutions, government institutions, chamber of commerce, business, etc.) The conference costs will be covered by the partners and sponsors, either in kind or as restricted grant.

The conference this year will be hold by the end of October and begin of November at Schwerin, the capital of the German state Mecklenburg-Vorpommern. The venue will be the Castle of Schwerin, which is also the seat of the state parliament and the chamber of commerce. As partner we have won the state parliament (who will, among others, provide the venue, technology), the chamber of commerce, etc.

Plan

Activities

Conference time plan

Deadline	Countdown	Day	Notices
18.03.2015		send in Grant for organizational costs
01.02.2015		Finalize budget plan
27.06.2015	-115 days	"Call for Papers" published
27.06.2015	-115 days	Registering start
21.07.2015	-90 days	Catering negotiated
14.08.2015	-65 days	Sitenotice I online
11.09.2015	-47 days	"Call for Papers" ends
18.09.2015	-40 day	Programme published, Sitenotice II online
18.09.2015	-40 days	Programme ready
28.09.2015	-30 days	registration ends
28.09.2015	-30 days	press conference
01.10.2015	-28 days	Confirm hotel contingencies
01.10.2015		Banner and other on conference displays ready
01.10.2015		Send out conference information (map, travel plan, public transportation ticket...)
27.10.2015	-2 days	Build up. Organization team on conferece site
28.10.2015	-1 day	WiFi ready
29.10.2015		Conference start
01.11.2015		Conference end
02.11.2015		Wrap up

Impact

Target readership

General goal:

1. Improve exchange between locals and members from the Wikimedia community
2. Encourage participants from locals
3. Raise interest of Wikimedians to the area, its nature and culture
4. Improve exchanges of ideas improve cooperation inside of the community and the different projects

Specific goal for the conference in Schwerin:

1. Establish links between volunteers and politics by the cooperation with the parliament of the state Mecklenburg-Vorpommern
2. Establish links between the community and local educational institutions (via the education ministry of the state)
3. Establish links between the community and local business via the chamber of commerce, here especially to explain what Wikimedia projects do and what they don't do

Fit with strategy

What crucial thing will the project try to change or benefit in the Wikimedia movement? Please select the Wikimedia strategic priority(ies) that your project most directly aims to impact and explain how your project fits. Most projects fit all strategic priorities. However, we would like project managers to focus their efforts on impacting 1–2 strategic priorities. Examples of strategic priorities can be found here.

To ensure the goals and impacts are met, the following measures are taking in the concept:

• To enforce the cooperation and communication presentations, project prosentations and discussions out of the community will be hold
• There is a socializing zone on the venue where people can chat, develop and exchange new ideas
• At Saturday there should be a festival in the Orangerie of the castle Schwerin
• The event should repeat in different places in all german speaking areas to bind as much of the public as well as the community in it.
  • In this year it will take place at the northeastern part of the region, with rich of history (the Hansa alliance, the nordic region), nature (the coast of Baltic sea with its national reserves) and culture (with Sorbian speaking communities, danish speaking communities and lower german speaking communities in the vincinity).
• With local funding and sponsoring we want to achieve a better networking between the locals and the community
• With panel discussions with prominent participant we want to attrackt more local and regional participation
• Expeditions should lead the community to points of interest or less known important locations to improve content

Measures of success

Please provide a list of both quantitative and qualitative criteria that will be used to determine how successful the project is. You will need to report on the success of the project according to these measures after the project is completed. See the PEG program resources for suggested measures of success.

1. For the organization: A successful and smooth running conference
2. For the conference:
   1. At least 200 participants, 350 is targetted
   2. Presentations and workshops: At least 40, 50 is targetted. Among these:
      1. from at least 5 different Wikimedia projects
      2. 10 addressing locals who will be motivated to join the projects
      3. 10 addressing inter project cooperations
      4. 10 from locals addressing the wikimedia community
      5. 5 workshops
   3. From the participation projects:
      1. At least 100 emprovement in Wikipedia articles
      2. At least 25 new articles about local content
      3. At least 100 new photos from the local content to Commons

Note: In addition to your project-specific measures of success, you will also be asked to report on some global metrics at the end of your final report. Please keep this in mind as you plan, and we'll support you as you begin your project.

Resources and risks

Resources

The main organizers of the conference are:

• Robert Radke (main speaksperson)
• Ralf Roletschek
• Sebastian Wallroth
• Ting Chen

We have strong local partners like the state parliament who would provide the conference location and the local Chamber for Commerce and Industry that will provide in kind supports for the conference.

From the project community we have positive feedback for the conference concept

Risks

Schwerin is located at the northern part of the german speaking area. This means that both organizers and speakers and people from the community who want to take part of the conference would have a longer travel. The travel cost is one of the biggest cost calculated in the organizational costs that we search for a grant.

On the other side. It is our goal to increase reach and this especially in the more remote and not in focus part of the region. Also here from the past discussions inside of the community there is a support for a conference in this part of the region.

Budget

Please provide a detailed breakdown of project expenses according to the instructions here. See Budget Guidelines.

Grantees are subject to line-item scrutiny of expenses. Changes to the approved budget beyond 10% in any category must be approved in advance.

For the conference we are only searching for a grant to cover the organizational costs. The conference cost will be covered by sponsors, either in kind or as restricted grants.

Travel and lodging	Per organizer	total
1. Lodging of Organization team to Schwerin for preparation and negotiation with local partners for five trips a three organizers Purpose of the travel: Local negotiation and organization with sponsor partners	59 €	885 €
2. Travel cost of the trips above Travel from Berlin	75€	1125€
3. Food	24€	360€
4. Lodging of entire organization team with key helpers to Schwerin five weeks before conference for final preparation for one trip a 15 persons Purpose of the trip: Final preparation before the conference	59€	885 €
5. Travel cost of the trip above The travel cost here is higher because the helpers may come from other places than Berlin and may have higher travel cost. The actual cost depends on the actual travel cost and may be lower	170€	2250€
6. Meat	24 €	360 €
In city transport		100 €
Office supplies / copying		100 €
Communication (Telephone, mobile)		100 €
	Grand total	6.165 €

Total cost of project

Total amount requested from the Project and Event Grants program

Beside of the requests above we have requested from the three German speaking chapters Germany, Austria and Switzerland for the travel cost of their members who will take part on the conference

Additional sources of revenue that may fund part of this project, and amounts funded

The parliament of Meklenburg-Vorpommern is going to finance the entire cost for venur, technology and security of the conference

We are currently negotiating with the supplier who also provides the catering for the parliament about the catering

We are currently negotiating with the transportation company in the city about sponsoring of in city transportation

We are currently negotiating with the local newspaper about media coverage and call for participation inside of the local community

Non-financial requirements

See a description of non-financial assistance available. Please inform the Wikimedia Foundation (WMF) of any requests for non-financial assistance now.

Requests for non-financial assistance, if any

Currently non

Discussion

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