Grants:PEG/UG GR/Wiki Loves Earth in Greece/Report

Report accepted

This report for a Project and Event grant approved in FY Pending has been reviewed and accepted by the Wikimedia Foundation.

To read the approved grant submission describing the plan for this project, please visit Grants:PEG/UG GR/Wiki Loves Earth in Greece.

You may still comment on this report on its discussion page, or visit the discussion page to read the discussion about this report.
You are welcome to Email grants at wikimedia dot org at any time if you have questions or concerns about this report.

Project status

Did you comply with the requirements specified by WMF in the grant agreement?

YES

Is your project completed?

YES

Activities and lessons learned

Activities

Preparations for the contest
- Created a list of areas to be photographed.
- Drafted a set of rules for participation to the contest [1]
- Selected the members of the jury committee. [2] It included a photographer teacher, a scientist and amateur photographer, and three experienced wikimedians.
- Launched a website at http://wle.wikimedia.gr
- Communicated the contest through the greek WP village pump, a centralnotice, facebook, twitter, and a press release.
Images were collected in category c:Category:Images from Wiki Loves Earth 2016 in Greece
Selection of winners
- We used the same jury tool that we used in our previous photo contest (Wiki Loves Jurytool) at http://jury.wikimedia.gr/wle-2016)
- Selected images that were not elligible according the rules of the contest (inelligible subject, low resolution) [3]
- Part of the jury held a prejury round giving scores to all images.
- Second round was held with the top 88 of the images from first round. The whole jury scored 88 images [4]. The top 10 images were selected as winners. [5]
Award ceremony and editathon
- We sought for a free and appropriate venue for the award ceremony and editathon. We got a space in Estudio Gallery, in Kifisia, Athens.
- Printed posters and certificates, arranged for catering, and travelling for volunteers and winners.
- Announced the event through the greek WP village pump, a centralnotice, facebook, twitter, and a press release.
- The award ceremony and editathon were held on October 1st.[6]. Only 2 winners were present and the representative of the 3d one. The most of whom we had been contacted don't live in Athens and they didn't manage to come.
- We organized also an online edit-a-thon announced in the el.wp village pump after the event to enrich Wikipedia, Wikispecies and Wikidata pages with images selected during the contest.

Lessons learned

What worked well?

We had the technical and human capacity to achieve the most of our goals
A series of good images were contributed to Wikimedia Commons, that covered regions and protected areas of Greece that wouldn't have been represented otherwise
Many new amateur photographers and outdorsies got involved to contribute high quality pictures in Wikimedia Commons, learning probably more about Wikimedia Projects
The jury tool

What didn't work?

First winner didn't show up to receive his prize as he hadn't registered an email address to his account despite our instructions, a series of messages on his user talk page to contact with us and the public announcement of the winners.

What would you do differently if you planned a similar project?

We would select a venue closer to the centre of Athens for the award ceremony and more accessible by means of public transportation.

Learning patterns

Outcomes and impact

Outcomes

Provide the original project goal here.: The overall purpose of this Wiki Loves Earth contest is to increase the amount of freely-licensed material related to Greek protected natural sites in Wikimedia Commons, and improve the quality and quantity of Wikipedia articles about them, including illustrating the articles with the uploaded pictures. The project's general purpose is more people to know not only about Wikipedia, but also about Wikimedia Commons and new users to be engaged in the projects. Additionally, the Wikimedia movement and the local chapters to gain visibility within the involved communities.
Did you achieve your project goal? How do you know your goal was achieved? Please answer in 1 - 2 short paragraphs.: Most of the project's goals were exceeded, if not met. This also includes improving the quality of the already existing articles related to the pictures. Also many Nature Protected Areas of Greece were covered for first time with photos from the competition. The goal for quality or featured pictures was not met, but we think that it was set high in the first place anyway.

Progress towards targets and goals

Project metrics

Project metrics	Target outcome	Achieved outcome	Explanation
Numbers of photos uploaded: 2.500	3.309
150 participants uploading one or more pictures	346
At least 150 new users participating in the contest	321	93% of uploaders were registered after competition had started
4 months after the contest, 200 (and 10%) of photos are used on wiki projects	209 distinct images (or 282 total) used mostly in Wikipedia and other Wikimedia projects	That is 6.32% of all images. Covered the absolute number but not the percentage due to large number of images from certain areas, and non-existing wikipedia articles for some of the areas.
4 months after the event, 50 (and 6%) of uploaded photos are categorized as valued, quality or featured	34 quality images
20 new areas to be photographed		Cannot easily count. More than 100.

Global Metrics

We are trying to understand the overall outcomes of the work being funded across our grantees. In addition to the measures of success for your specific program (in above section), please use the table below to let us know how your project contributed to the Global Metrics. We know that not all projects will have results for each type of metric, so feel free to put "0" where necessary.

Next to each required metric, list the actual outcome achieved through this project.
Where necessary, explain the context behind your outcome. For example, if you were funded for an edit-a-thon which resulted in 0 new images, your explanation might be "This project focused solely on participation and articles written/improved, the goal was not to collect images."

For more information and a sample, see Global Metrics.

Metric	Achieved outcome	Explanation
1. # of active editors involved	356
2. # of new editors	321
3. # of individuals involved	360	participants, jury, organisers, sponsors
4a. # of new images/media added to Wikimedia articles/pages	282
4b. # of new images/media uploaded to Wikimedia Commons (Optional)	3.309
5. # of articles added or improved on Wikimedia projects	n/a	Photo contest. See #4a.
6. Absolute value of bytes added to or deleted from Wikimedia projects	n/a	Photo contest. See #4b.

Learning question: Did your work increase the motivation of contributors, and how do you know?

The motivation of the photographers to contribute with pictures during Wikimedia photo contests is surely increased, as many of them participated to more than one photo contest (we know that from our jury members). People in Greece are now accustomed to this kind of contribution, but they mostly contribute with pictures.

Impact

What impact did this project have on WMF's mission and the strategic priorities?

Option A: How did you increase participation in one or more Wikimedia projects?

Option B: How did you improve quality on one or more Wikimedia projects?

Option C: How did you increase the reach (readership) of one or more Wikimedia projects?

Reporting and documentation of expenditures

This section describes the grant's use of funds

Documentation

Did you send documentation of all expenses paid with grant funds to grants at wikimedia dot org, according to the guidelines here? Answer "Yes" or "No".: YES

Expenses

Please list all project expenses in a table here, with descriptions and dates. Review the instructions here.

Number	Category	Item description	Unit	Number of units	Actual cost per unit	Actual total	Budgeted total	Currency	Notes
1	Travelling expenses	Train ticket	ticket	1.00	40.00	40.00	300.00	EUR	Train return ticket for Glavkos for award ceremony
2	Fees, commissions etc	Bank commission for Grant's incoming trasfer wire	bank commission	1.00	3.00	3.00	30.00	EUR	Net incoming transfer was 1.668,17 after subtracting the commission
3	Travelling expenses	Air ticket	ticket	1.00	99.48	99.48	300.00	EUR	Air ticket Corfu - Athens with return for Magioladitis for award ceremony
4	Travelling expenses	Compensation for travel	ticket	1.00	65.00	65.00	300.00	EUR	Compensation for gasoline at the price of one bus ticket with return from Thessaloniki for the 7th winner Mouratidis Nikos
5	Travelling expenses	Urban transportation	ticket	2.00	5.00	10.00	300.00	EUR	Metro tickets from Venizelos airport to Athens and backwards for Magioladitis
6	Travelling expenses	Urban transportation	Taxi	1.00	7.16	7.16	300.00	EUR	Taxi for transportation to the Corfu airport in the early hours of the day (there is no bus route at that hour of the day)
7	Fees, commissions etc	Bank commission for bank transfer for 2d award	bank commission	1.00	2.15	2.15	30.00	EUR	Commission paid for 2d award
8	Certificates	Quality paper	package	1.00	10.95	10.95	11.00	EUR	Quality paper for certificates.
9	Awards	2d award	item	1.00	300.00	300.00	900.00	EUR	via bank transfer for 2nd award winner Nojos88
10	Fees, commissions etc	Bank transfer fee	bank commission	1.00	1.15	1.15	30.00	EUR	Bank transfer fees for 3d award
11	Awards	3d award	item	1.00	200.00	200.00	900.00	EUR	via bank transfer for 3nd award winner Thravalos
12	Awards	Photo album	item	1.00	29.90	29.90	900.00	EUR	Book bought as prize for the winner of the edit-a-thon
13	Soft drinks, snacks, etc	soft drinks and snacks served during the edit-a-thon and Award ceremony	person	30.00	4.21067	126.32	100.00	EUR	This expense category includes 7 invoices paid with cash on the spot. We had a shortage of 26.30 EUR on this category, covered by the Incidentals.
14	Posters	posters with the logo and the awarded photographs	unit	20.00	10.00	200.00	210.00	EUR	the printing press issued 2 receipts (100.00 + 100.00 = 200.00 EUR).
15	Incidentals	printing of certificates	item	10	0.30	3.00	100.00	EUR	printing of 10 certificates for the winners, expense that was not projected in the initial budget
16	Posters	Posters (3) send via postal service	package	3.00	5.10	15.30	210.00	EUR	Posters send via postal service to 3 winners (who have sent us their adresses) of the competition to Preveza, Metsovo and Mitilini
17	Posters	Cylinder packages and a plastic cylinder case for posters	item	4.00	n/a	12.56	210.00	EUR	Paper cylinders (3) for postal packages (3X1,19=3,57 EURO) and one plastic cylinder case for posters (8,99 EURO)
18	Banners	Banners for the events of the User Group	item	2.00	60.00	120.00	100.00	EUR	Two banners at the price almost of one (we found an very good offer) for the events of the User Group in Athens and Thessaloniki. We had a shortage of 20.00 EUR on this category, covered by the Incidentals.
19	Fees, commissions etc	Bank transfer fee	bank commission	1.00	1.15	1.15	30.00	EUR	Bank transfer fees for sending money payed for the banners

Total project budget (from your approved grant submission): 1.751,00 EURO

Total amount requested from WMF (from your approved grant submission, this total will be the same as the total project budget if PEG is your only funding source): 1.751,00 EURO

Total amount spent on this project: 1.247,12 EURO

Total amount of Project and Event grant funds spent on this project: 1.247,12 EURO

Are there additional sources that funded any part of this project? List them here.: NO

Remaining funds

The funds remaining from this grant in the amount of 503.88 EUR were deducted from another grant payment for Grants:Project/Rapid/UG GR/Wiki Loves Monuments in Greece.

Are there any grant funds remaining?: Answer YES or NO.; YES

Please list the total amount (specify currency) remaining here. (This is the amount you did not use, or the amount you still have after completing your grant.)

503,88 EURO

If funds are remaining they must be returned to WMF, reallocated to mission-aligned activities, or applied to another approved grant.

Please state here if you intend to return unused funds to WMF, submit a request for reallocation, or submit a new grant request, and then follow the instructions on your approved grant submission.

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