Grants:PEG/User:LLRungegordon/Wikipedia edit-a-thon for the Aphra Behn Society/Report

Report accepted

This report for a Project and Event grant approved in FY Pending has been reviewed and accepted by the Wikimedia Foundation.

To read the approved grant submission describing the plan for this project, please visit Grants:PEG/User:LLRungegordon/Wikipedia edit-a-thon for the Aphra Behn Society.

You may still comment on this report on its discussion page, or visit the discussion page to read the discussion about this report.
You are welcome to Email grants at wikimedia dot org at any time if you have questions or concerns about this report.

Project status

Did you comply with the requirements specified by WMF in the grant agreement?: Yes

Is your project completed?: Yes

Activities and lessons learned

Activities

We planned and held a 5-hour Editathon on November 4, 2015

Planning for the event was managed by Laura Runge. Initial announcements made through ABO social media.

Cassie Childs started a Facebook event page, invited 127 people and tweeted this to our followers

https://www.facebook.com/events/888940657850793/

Karen Gevirtz, President of the Aphra Behn Society and organizer of the conference in Summit, New Jersey, made hotel arrangements for the room and wifi for the day of the event.

Laura worked with a graduate intern Shauna Maragh beginning in August for detailed planning of the editathon

Laura created an event page, first on Wikimedia, but then on Wikipedia. https://en.wikipedia.org/wiki/Wikipedia:Meetup/Aphra_Behn_Society_Editathon

Laura reached out to Jami Matheson, after taking on online workshop on using Wikipedia in the classroom with her, for help contacting folks in the NYC area. She connected us to Michael Maniberg, who connected us with Pharos.

Pharos works with Wikipedia NYC, and he connected us with Brillyle, who revised and expanded our event page.

Our planning To Do list

Encourage new users to start account beforehand; provide email with information and links
Contact Karen about venue: (Does the venue have Wi-Fi? Can it cope with the expected number of users? Do you need to create separate accounts/passwords? Can people use power sockets? Do you need extension leads? Do MAC users need dongles.
If the WiFi has a single password pin up a sign with the details and check that you can see the sign from the furthest point of the room. If the Wifi requires you to have individual accounts then have slips of paper and hand them out to each person as they arrive.)
Create an invitation for the Aphra Behn Society with details of event and registration: circulate to list-serv, post on Facebook and website; tweet out through ABO and invite ABO followers as well.
Other invitations -- ASECS women’s caucus, ASECS, 18thC questions on Facebook, create personal list of eighteenth-century scholars. I’ll check with ABO editors and board members -- invite the board members for sure.
Send invitation to department; Women Studies, Library, history, humanities and cultural studies
Shauna -- add tidbit on Signposts, possible blogpost
Generate a list of articles to work on

To Pack:

Printed Consent forms for gathering Data (shauna by Monday latest)
Brochures (Laura)
Posterboard (Laura over the weekend)
Markers (Shauna checking -- pick up Monday by Laura)
Badges (Shauna - picked up by Laura Monday)
Print cheat sheets (Shauna picked up on Monday by Laura)

Day of Event

Signage outside event room (Laura)
Welcomer(s) -- Kirsten
Sign up poster and sign in sheet with user names!!! (catch on exit if not on entry)
Introductions -- Pharos and BrillLyle (nametags)
Review accounts and editing basics
Arrange space for different tasks -- new accounts, basic training, improving articles, starting articles
someone to give out cheat sheets and wikipedia materials
shauna on google hangouts
Cassie on twitter and photographs
Laura will manage -- getting all usernames
Karen - on call for hotel communication

Lessons learned

What worked well?

Outreach to local Wikipedia NYC -- those folks, @Pharos, @Brillyle, Jim Henderson and Jeremy B were TERRIFIC. They brought hands on training to our dedicated in-house participants.

Online participation -- through social media and teachers in classrooms, we attracted a number of folks who contributed online from their home places. We set up a google group that allowed online participants to see what was going on in the room. It was fun!

Creation of new articles and editing current articles on early modern women. We actually got a lot of editing done on our subject!

Post editathon panel - Laura and Tonya Howe and Cassie Childs led a presentation and workshop on using Wikipedia in the classroom for members of the Aphra Behn Society. About 15 people attended. The enthusiasm for wikipedia was high, and many folks indicated they would begin to use wikipedia in the classroom. We also talked with organizers for the next conference and have our editathon on the agenda.

What didn't work?

On site participation was low.

What would you do differently if you planned a similar project?

We do plan on holding another Wikipedia Editathon at the 2017 Aphra Behn Society meeting in Pittsburgh. We'll plan earlier, so that participants in the conference know to come in earlier.

Learning patterns

Outcomes and impact

Outcomes

Provide the original project goal here.

Increasing contributions on early modern women
Increasing skills for editing/contributing among women
Recruitment of new editors/contributors

Did you achieve your project goal? How do you know your goal was achieved? Please answer in 1 - 2 short paragraphs.: As a group we created seven new pages on early modern women and two translated pages. We also improved seventeen pages on early modern women and their work. We had at least twelve new users and the rest were fairly new (within a year or two) editors who learned or developed new skills in editing, particularly under the guidance of our Wikipedia NYC volunteers. Though the attendance onsite was not large, our online recruitment brought in a good number of new editors, particularly through pairing with teachers who assigned the editathon as extra credit in their classes.

Progress towards targets and goals

Project metrics

Project metrics	Target outcome	Achieved outcome	Explanation
Minimum of 20 participants	21	We had ten local participants, including our wikipedians, and 17 online participants. Only 21 signed waivers to be included in the research.
15 female participants	22	We had 8 women onsite and 14 females who worked remotely. In our cohort 19 of 21 are female.
10 new editors	12	We were successful in bringing in new editors
5 articles created or improved	28	This number comes from the metrics run with our cohort of 21 who signed waivers
50% of participants editing six months after the event	NA	We will run the metrics again in April 2016

Global Metrics

We are trying to understand the overall outcomes of the work being funded across our grantees. In addition to the measures of success for your specific program (in above section), please use the table below to let us know how your project contributed to the Global Metrics. We know that not all projects will have results for each type of metric, so feel free to put "0" where necessary.

Next to each required metric, list the actual outcome achieved through this project.
Where necessary, explain the context behind your outcome. For example, if you were funded for an edit-a-thon which resulted in 0 new images, your explanation might be "This project focused solely on participation and articles written/improved, the goal was not to collect images."

For more information and a sample, see Global Metrics.

Metric	Achieved outcome	Explanation
1. # of active editors involved	26
2. # of new editors	12
3. # of individuals involved	38
4a. # of new images/media added to Wikimedia articles/pages
4b. # of new images/media uploaded to Wikimedia Commons (Optional)
5. # of articles added or improved on Wikimedia projects	28
6. Absolute value of bytes added to or deleted from Wikimedia projects	51974

Learning question: Did your work increase the motivation of contributors, and how do you know?; The initial enthusiasm was high based on the feelings expressed at the onsite editathon and during the follow-up

conference panel. Evidence is anecdotal.

Impact

What impact did this project have on WMF's mission and the strategic priorities?

Option A: How did you increase participation in one or more Wikimedia projects?

The goal was to increase coverage of authors in the Women Writers project, which we did.

Option B: How did you improve quality on one or more Wikimedia projects?

Option C: How did you increase the reach (readership) of one or more Wikimedia projects?

Reporting and documentation of expenditures

This section describes the grant's use of funds

Documentation

Did you send documentation of all expenses paid with grant funds to grants at wikimedia dot org, according to the guidelines here? Answer "Yes" or "No".: Yes

Expenses

Please list all project expenses in a table here, with descriptions and dates. Review the instructions here.

Number	Category	Item description	Unit	Number of units	Actual cost per unit	Actual total	Budgeted total	Currency	Notes
1	Room and Technology rental	Grand Summit Hotel room and wifi	1	1	909.50	909.50	841.50	USD	We requested a change in allocation of funds after the event to match the cost of the room
2	travel expense for Wikipedians	train ticket from NYC to Summit, NJ	1 roundtrip	3	19.50	58.50	58.50	USD

Total project budget (from your approved grant submission): $900.00

Total amount requested from WMF (from your approved grant submission, this total will be the same as the total project budget if PEG is your only funding source): $900.00

Total amount spent on this project: $968.00

Total amount of Project and Event grant funds spent on this project: $900.00

Are there additional sources that funded any part of this project? List them here.: Aphra Behn Society picked up the balance.

Remaining funds

Are there any grant funds remaining?: NO.

Please list the total amount (specify currency) remaining here. (This is the amount you did not use, or the amount you still have after completing your grant.)

None

If funds are remaining they must be returned to WMF, reallocated to mission-aligned activities, or applied to another approved grant.

Please state here if you intend to return unused funds to WMF, submit a request for reallocation, or submit a new grant request, and then follow the instructions on your approved grant submission.

Completed