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Grants:PEG/WM AM/Wiki Camp/Report

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Report accepted
This report for a Project and Event grant approved in FY 2014-15 has been reviewed and accepted by the Wikimedia Foundation.
  • You may still comment on this report on its discussion page, or visit the discussion page to read the discussion about this report.
  • You are welcome to Email grants at wikimedia dot org at any time if you have questions or concerns about this report.


Project status

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Did you comply with the requirements specified by WMF in the grant agreement?
Yes
Is your project completed?
Yes

Activities and lessons learned

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Activities

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Wiki Camp I

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July 6-20

Preparations
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  • Wiki Camp organization team forming and meetings each week․ The organization team was divided into 4 groups:
    • Financial team - Susanna Mkrtchyan who was responsible for finding sponsors for the camp․
    • Wiki team - Lilit Tarkhanyan, David Saroyan, Mher Bekaryan, Dato Abuladze, Hayk Harutyunyan. They were responsible for sources, lists and the themes based on which articles would be created in Armenian Wikipedia, workshops during the camp, summarizing daily relults, etc.
    • Technical team - Hayk Khloyan, Arsen Harutyunyan, Hrayr Movsisyan, Mher Bekaryan. They were responsible for arrival and departure to the camp (buses, tours), uninterrupted work of the connection, wiki camp various materials design and print, etc.
    • Team leaders group - Anna Voskanyan, Mariam Mkrtchyan, Narek Hayriyan, Nune Nadiryan, Nazeli Kamsaryan, Syuzanna Petrosyan, Anna Hovsepyan, Zhenya Petrosyan, who were responsible for the division of the campers into groups, their accommodation in rooms, intellectual, sport and leisure games, various contests organization, campers healthcare, etc.
February
  • Finding sponsors for supporting the attendance of payable campers (including Syrian Armenians)
    • Wikimedia Foundation
    • Intellectual Renaissance
March
  • Volunteers and division of roles - All the volunteers who wanted to take part in the camp organization gathered together to duscuss further actions.
  • Finding an appropriate camp - Organization team reviewed several camps as candidates for the camp. We were looking for such a camp which would have good accommodations and large playgrounds (soccer, volleyball, basketball, badminton, etc)
April
  • Wiki Camp documents forming - The responsible persons first created the application form of the camp, then parents agreement for the participants under 18, afterwards - camp general rules and the schedule. All the documents were available in 2 languages - Armenian and English.
May
June
  • Acceptance of applications. Since June we started the admissions of the application for the camp. At first the deadline was set on 20 June but due to the participants' requests that they don't manage to apply we prolonged the deadline till 30 June.
  • Wiki Camp page was created in Armenian Wikipedia. Each day had its own workspace where the teams could find the list of articles to be created. (First, Second Wiki Camps)
  • Digitizing, OCR, uploading free license sources to Wikicommons and creating their indexes in Wikisource
  • Choosing the themes for each day
  • Lists of articles to be created and improved in Armenian Wikipedia, dividing them into days. (See those lists on the main pages of Wiki Camp workspaces)
  • Visiting "Tsitsernak" camp, agreements with the camp directorate: food, playgrounds, workshop rooms, bedrooms, etc.
  • Collaboration with VivaCell-MTS Armenia to provide wireless internet connection: 2 wireless modems each 40 MB/sec speed for 50 users.
  • Badges, pens, camp tickets and T-shirts design (see ticket)
  • Wiki team selected those participants who fit the requirements of the camp. Mainly the applicants contributions in wiki projects were taken into account. Contacting the participants.
  • Technical team found the most appropriate bus company and made an agreement.
  • Printing the badges, pens, camp tickets and T-shirts
  • List of necessary goods of wiki camp and purchase (see documentation section)
  • Team leaders responsible person actions for this period:
    • Divided the campers into groups and rooms.
    • Regularly met with volunteers who wanted to be group leaders.
    • Chose the group leaders, organized meetings with them each week
    • Agreement with photographer and national dance teacher
    • Agreement with National library of Armenia to provide space for meeting with group leaders, participants and parents.
  • On 2 June the meeting of the parents, participants and the whole organization team was held during which the camp tickets were handed to the participants. (see photo) (press conference)
In Wiki Camp
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There were some events, activities in the camp schedule which were the same each day.

  • Morning gymnastics
  • Breakfast, dinner, supper, 2 coffee breaks
  • 3 workshops - 2 thematic, 1 - non thematic (free)
  • Cultural events - singing, dancing, poetry, drawing, humour
  • Sport and intellectual games
  • Party
  • Summarizing the results of each day, giving points,
  • Choosing best article, group, editor
  • Daily meetings of organization team
  • Sharing each day activities in social networks

Here are the differences in the daily schedule:

  • Day 1
    • Departure to Tsitsernak camp taking tours to Mughni monastry complex, Amberd fortress and Aparan memorial.
    • Arriving to Vanadzor, accommodation
    • Wiki Camp opening ceremony, after party
  • Day 2-6
    • No changes in the schedule
  • Day 7
  • Day 8
    • 2 workshops instead of 3
  • Day 9 -11
    • No changes in the schedule
  • Day 12
    • Hiking to the nearest forest
    • 1 Workshop
  • Day 13
  • Day 14
    • 1 Workshop
    • Preparations for the closing ceremony
    • Closing ceremony
  • Day 15
    • Tours to Haghartsin monastry complex, Lake Sevan, Sevanavank
    • Arrival to Yerevan
After the camp
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The organization team summarized the results of the first wiki camp, discussed the advantages and disadvantages and began preparations of the second camp.

Wiki Camp II

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August 12-26

Preparations
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The preparations of the second wiki camp were mainly the same as in the first camp. The main difference was workshops for non-editors before the camp. As the first camp was a great success and the number of non-editing participants for the second one grew we decided to organize workshops for them and choose those participants who showed wiki editing skills. During the workshops the candidates registered in Armenian Wikipedia, learned the basic editing tools and tried to write at least one article. As the majority of the participants registered in workshops, the number of the newly registered users during the camp is low.

In Wiki Camp II
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The schedule of the second wiki camp was mainly the same. The differences are the following.

After the camp
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The organization team summarized the results of the first and second wiki camps, discussed the advantages and disadvantages and made a general report.

Lessons learned

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What lessons were learned that may help others succeed in similar projects? Consider the following questions and respond with 1 - 2 paragraphs.
What went well?
What did not go well?
  • 33 Syrian-Armenians participated in Wiki camp. The majority of the articles created by them in Western Armenian had low quality and were deleted by Wikipedia administrators. Their activity is also very low after the camp.
  • The majority of the campers didn't have their own laptops to bring to the camp. We tried to provide all of them the necessary quantity of laptops but still there were few participants who were using the laptops concurrently or didn't have laptops for several days.
  • A few campers had cameras to take photos during the tours organized within wiki camp. Only several pictures were taken but they had either low quality or were standard pictures and as a result the campers didn't upload them to Wikimedia Commons.
What would you do differently if you planned a similar project?
To conduct more workshops for non-editors before the camp to increase their efficiency.

Learning patterns

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As we organized many workshops for experienced and new editors during the camp the "Workshop size" pattern best matches us and we added there our considerations.

Outcomes and impact

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Outcomes

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Provide the original project goal here.
We will suggest the list of articles from various sphere and list of articles about Armenia. Participants will create articles to various language versions of Wikipedia. The results will be reviewed in two months and encourage more active wikipedians. The project will be successful if each of participants create or develop more than 10 articles.
Did you achieve your project goal? How do you know your goal was achieved? Please answer in 1 - 2 short paragraphs.
Yes. 5425 articles were created and 246 were improved about Armenia, Armenian history, monuments, geography, science and related themes in Western and Eastern Armenian languages. There were 135 participants in Wiki Camp (59 first, 76 second shifts), 66 of which were payable participants who were paid either by sponsors (Intellectual Renaissance) or their own. After the first Wiki Camp the interest towards Wiki movement and Wiki Camp was significantly increased the result of which is the growth of payable participants from 23 to 43. 18 payable participants keep their activity even after the camp. 36 of created/improved articles were chosen as day articles and were shown on the main page of Armenian Wikipedia.

Progress towards targets and goals

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Project metrics

Project metrics Target outcome Achieved outcome Explanation
Each participant should create more than 10 articles All participants except 5 created more than 10 articles As few participants did not have laptops, some of them could not create the necessary amount of articles.
Create articles about Armenia and nearby historical monuments There were created 5425 and improved 246 articles on Armenia, Armenian history, monuments, science etc.


Provide an overall assessment of how your project went according to these measures.
Wiki Camp organizing team (Wiki Team) created the list of suggested articles for both first and second camps on the base of free sources (you can see it choosing any day from the first page of wiki camp workspace). These lists were divided into thematic days and groups. Each participant could choose several suggested articles or instead create or improve an article by his own.
Statistics of the camps
  • First Wiki Camp. There were 59 participants. All participants except 1 created more than 10 articles (1989 in sum, each participant 34 in average). See number of created articles for each participant here. See also detailed contribution of each free participant here measured by Wiki metrics.
 
Metrics of the first Wiki Camp
Participants 59
Pages created 1 989
Bytes 8 818 671
Edits 6 323
Newly Registered 23
  • Second Wiki Camp. There were 76 participants. All participants except 4 created more than 10 articles (3436 in sum, each participant 45 in average). See number of created articles for each participant here. See also detailed contribution of each free participant here measured by Wiki metrics.
 
Metrics of the second Wiki Camp
Participants 76
Pages created 3 436
Bytes 13 466 018
Edits 8 797
Newly Registered 13
If you were to plan a similar project, would you measure it differently? If yes, please explain how.

We would add number of participants, created pages, bytes and edits as measures of success.


Global Metrics

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We are trying to understand the overall outcomes of the work being funded across our grantees. In addition to the measures of success for your specific program (in above section), please use the table below to let us know how your project contributed to the Global Metrics. We know that not all projects will have results for each type of metric, so feel free to put "0" where necessary.

  1. Next to each required metric, list the actual outcome achieved through this project.
  2. Where necessary, explain the context behind your outcome. For example, if you were funded for an edit-a-thon which resulted in 0 new images, your explanation might be "This project focused solely on participation and articles written/improved, the goal was not to collect images."

For more information and a sample, see Global Metrics.

Metric Achieved outcome Explanation
1. # of active editors involved 154 135 active editors, 5 wiki trainers, 8 group leaders, 6 experienced wikieditor-guests
2. # of new editors 36 As the majority of the participants registered in preparation workshops before the camp, the number of the newly registered users during the camp is low.
3. # of individuals involved 172 154 active editors, dance teacher, 2 honorary guests, 11 camp staff, 4 technical staff, journalists etc.
4. # of new images/media added to Wikimedia articles/pages 0
5. # of articles added or improved on Wikimedia projects 5425 created, 246 improved
6. Absolute value of bytes added to or deleted from Wikimedia projects 23 568 139
Learning question
Did your work increase the motivation of contributors, and how do you know?
Yes. The motivation was increased by competition among participants and groups. Participants got points for their contributions daily. By these points the group and participant charts were created. Participants wanted to get higher position in the charts as well as make their groups the winner of the day.


Impact

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Wiki Camp Vanadzor 2014 participants' sex ratio

What impact did this project have on WMF's mission and the strategic priorities?

Option A: How did you increase participation in one or more Wikimedia projects?

Option B: How did you improve quality on one or more Wikimedia projects?

Option C: How did you increase the reach (readership) of one or more Wikimedia projects?

The number of active wiki editors of hywiki was about 300 in June. As of the start of October this number is increased to 520 which is partially the camp impact. After first camp the number of participants was increased. There were 66 payable participants, who edit wiki for the first time, 18 of them continue editing after the camp. Most of them take part in Saturday workshops organised by WM AM. Students who already knew editing mastered their wiki knowledge and helped others.

Wiki Camp increased reach of wiki projects in the regions of Armenia, particularly in Vanadzor. There were wiki campers from Shirak, Lori, Armavir, Kotayk, Aragatsotn regions as well as from Nagorno-Karabakh. Many of these participants expressed a desire to spread wiki ideas and wiki editing in their home cities. These campers got active in their schools, universities. After the camp wiki editors from Shirak, Lori and Yerevan organized wiki workshops in their schools by their own initiative. Several participants agreed to be volunteers in the wiki clubs, which WMAM is planning to open in the years 2014-2015.

There were also 33 Syrian Armenian participants who speak in Western Armenian. They created and improved articles in Western Armenian, which is the spoken language of Armenian Diaspora and is in the list of endangered languages.

Reporting and documentation of expenditures

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This section describes the grant's use of funds

Documentation

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Did you send documentation of all expenses paid with grant funds to grants at wikimedia dot org, according to the guidelines here? Answer "Yes" or "No".
YES

Expenses

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Please list all project expenses in a table here, with descriptions and dates. Review the instructions here.
Number Category Item description Unit Number of units Cost per unit Total cost AMD Total cost USD Notes
1 Internet Wi-Fi 1 modem As needed 0 0 0 Wi-Fi connection was provided by VivaCell-MTS
2 Transport Buses from/to Yerevan/Vanadzor 1 Bus 8 140,000 1,120,000 2688 USD Transportation cost includes transportation of participants from/to Yerevan/Vanadzor
3 Transport Buses for the excursions 1 Bus 4 240,000 960,000 2304 USD Transportation cost includes transportation for wiki-excursions.
4 Food & Beverages Breakfast, Lunch, Dinner, Supper, Coffee Breaks and accommodation Per person 107 14*6000=84,000 8,988,000 21571.2 USD Cost includes whole needed food for 107 participants for 14 days.
5 T-shirts T-shirts 1 T-shirt 200 3200 640,000 1536 USD
6 Prizes & awards Wiki mugs, wiki pens 1 mug, 1 pen 135*2 1400, 300 189,000, 40,500 453.6, 97.2 USD Prizes for each participant of Wiki camp.
7 Prizes & awards General prize 1 laptop 3 153,000 459,000 1101.6 USD Prizes for general winners. 1 laptop was used during the camp and now used by WM AM.
8 Office supplies Stationery package Per person 135 800 108,000 259.2 USD
9 Operator Operator salary Per person 2 150,000 300,000 720 USD Salary of operators for 2 Wiki Camps
10 Administrative expenses Administrative expenses For whole project *** **** 300,000 720 USD


Total project budget (from your approved grant submission)
12,634,000 AMD (30,501.32 USD)
Total amount requested from WMF (from your approved grant submission, this total will be the same as the total project budget if PEG is your only funding source)
12,634,000 AMD (30,501.32 USD)
Total amount spent on this project
13,104,500 AMD (31,450.8 USD)
Total amount of Project and Event grant funds spent on this project
12,634,000 AMD (30,501.32 USD)
Are there additional sources that funded any part of this project? List them here.
Payable participants (transportation) and sponsors
470,500 AMD (949.48 USD)

Remaining funds

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Are there any grant funds remaining?
Answer YES or NO.
NO
Please list the total amount (specify currency) remaining here. (This is the amount you did not use, or the amount you still have after completing your grant.)
PLACEHOLDER TEXT
If funds are remaining they must be returned to WMF, reallocated to mission-aligned activities, or applied to another approved grant.
Please state here if you intend to return unused funds to WMF, submit a request for reallocation, or submit a new grant request, and then follow the instructions on your approved grant submission.
PLACEHOLDER TEXT


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