Grants:PEG/WM DE/Wikimedia Conference 2014
< Grants:PEG | WM DE
- Funded
IMPORTANT: Please do not make changes to this page without the explicit approval of Project and Event Grants Program staff. They will be reverted.
- This project has already been funded, but you may still add or review comments on the discussion page.
- To review a list of other funded submissions, please visit the Requests subpage.
- Report: Please visit Grants:PEG/WM DE/Wikimedia Conference 2014/Report to read this report, comment on this report, or review its status.
Basic information
editGrant details
editProject details
edit- Official project name
- Wikimedia Conference 2014
- Project start date (include month, day, and year)
- September 1st 2013
- Project completion date (include month, day, and year)
- April 31st 2014
- Please describe the project in 1–2 sentences
- This grant funds some of the hosting and organization expenses for the Wikimedia Conference 2014 in Berlin.
Financial details
edit- Currency requested
- Euros
- Amount requested in currency requested
- TBD (see budget)
- Equivalent amount in US$ on the date of this submission
- TBD
- List the exchange rate used to calculate the amount listed in US$
- TBD
Grantee details
editSee the eligibility requirements for more information.
- What is the official name of the organization requesting this grant?
- Wikimedia Deutschland
- Are you an organization, an individual, or an individual submitting on behalf of a group?
- Answer ORGANIZATION, INDIVIDUAL, or GROUP.
- Organization
- Are you a for-profit entity?
- Answer YES or NO.
- NO
- Are you able to provide local proof of nonprofit status within your country?
- Answer YES or NO.
- YES
- Does your organization currently employ any fulltime or part-time staff or contractors?
- Answer YES or NO.
- YES
- If you answered YES, please indicate how many. You may use fractions or percentages for part-time staff if appropriate.
-
- EX: 4 fulltime staff and 2 part-time contractors (50% each).
- TBD
- If yes, please provide a list of their job functions, or a link to your organization's staff page, if it lists all employees and contractors employed or engaged by your organization.
- A complete list of staff and contractors is available at http://wikimedia.de/wiki/Mitarbeiter
Contact information
edit- Primary contact name
- Nicole Ebber
- Primary contact username or email
- nicole.ebber AT wikimedia DOT de
- Primary contact title (position within the organization)
- Head of International Affairs Unit, Wikimedia Deutschland
If this project will be executed by someone other than the primary contact for your organization, please list that person's details here:
- Project lead name
- Wenke Storn
- Project lead username or email
- wenke.storn AT wikimedia DOT de
- Project lead title (position), if any
- Event Manager, Wikimedia Deutschland
Goals and measures of success
editProject goal
editPlease briefly describe what will be accomplished if the project is successful.
- Project goal
- Host the 2014 annual Wikimedia Conference, encouraging constructive working sessions on the most relevant movement issues
Measures of success
editPlease provide a list of measurable criteria that will be used determine how successful the project is. You will need to report on the success of the project according to these measures after the project is completed.
- Measures of success
- TBD
Project scope and activities
editThis section describes what will happen if this project is funded. Who will do what, and when?
- List of activities (all undertaken by WMDE staff and volunteers)
-
- Securing the venue and catering vendors
- engaging and preparing external facilitators
- coordinating the program team, with the help of an external facilitator
- inviting attendees, determining funding situation, coordinating travel, helping with visas as necessary
- preparing social activities
- post-event documentation
- writing a report
Budget and resources
editPlease provide a detailed breakdown of project expenses according to the instructions here.
Grantees are subject to line-item scrutiny of expenses. Changes to the approved budget beyond 10% in any category must be approved in advance.
- Project budget table
all prices are calculated on the basis of 160 pax and incl. VAT
Venue and Catering Costs
edit| Conference venue (incl. WIFI, technical equipment) | 14,000€ |
| Conference catering | 17,000€ |
| Dinner snack at WMDE Office (Thu, Fri, Sat, Sun) | 4,000€ |
| Social events (Fri, Sat) | 4,000€ |
| Facilitators | 7,500€ |
| Public transport | 2,500€ |
| Office material & communication | 1,000€ |
| WMDE staff costs | 0€ |
| Sum | 49,000€ |
Accommodation
edit| room | price | persons | nights | sum |
| hostel (4-bed rooms) | 20€ | 80 | 4 | 6,400 € |
| single, hotel | 70€ | 50 | 4 | 14,000 € |
| Sum | 130 | 20,400€ |
Estimated Travel Costs
editFrom our bid, prices from 23 September 2013, flight + return flight (skyscanner):
NB: actual costs in this grant would be significantly lower, as many of these groups already have funds for attending this conference, and will be required to use them.
| country | price | persons | sum |
| Armenia | 413€ | 2 | 826€ |
| Argentinia | 1,170€ | 2 | 2,340€ |
| Austria | 693€ | 2 | 1,386€ |
| Australia | 1,764€ | 2 | 3,528€ |
| Bangladesh | 1,325€ | 2 | 2,650€ |
| Canada | 691€ | 2 | 1,382€ |
| Switzerland | 66€ | 2 | 132€ |
| Chile | 1,879€ | 2 | 3,758€ |
| Czech Republic | 201€ | 2 | 402€ |
| Germany | 100€ | 2 | 200€ |
| Denmark | 65€ | 2 | 130€ |
| Estonia | 173€ | 2 | 346€ |
| Spain | 75€ | 2 | 150€ |
| Finland | 119€ | 2 | 238€ |
| France | 63€ | 2 | 126€ |
| Hong Kong | 780€ | 2 | 1,560€ |
| Hungary | 73€ | 2 | 146€ |
| Indonesia | 1,229€ | 2 | 2,458€ |
| Israel | 435€ | 2 | 870€ |
| India | 746€ | 2 | 1,492€ |
| Italy | 85€ | 2 | 170€ |
| Macedonia | 248€ | 2 | 496€ |
| Macau | 1,438€ | 2 | 2,876€ |
| Mexico | 914€ | 2 | 1,828€ |
| Netherlands | 181€ | 2 | 362€ |
| Norway | 68€ | 2 | 136€ |
| Philippines | 787€ | 2 | 1,574€ |
| Poland | 264€ | 2 | 528€ |
| Portugal | 131€ | 2 | 262€ |
| Serbia | 161€ | 2 | 322€ |
| Russia | 169€ | 2 | 338€ |
| Sweden | 85€ | 2 | 170€ |
| Taiwan | 938€ | 2 | 1,876€ |
| Ukraine | 237€ | 2 | 474€ |
| Great Britain | 73€ | 2 | 146€ |
| USA - DC | 1,022€ | 2 | 2,044€ |
| USA - NYC | 761€ | 2 | 1,522€ |
| Uruguay | 1,157€ | 2 | 2,314€ |
| Venezuela | 2,605€ | 2 | 5,210€ |
| South Africa | 716€ | 2 | 1,432€ |
| sum | 80 | 48,200€ |
- Total cost of project
- TBD -- 49,000€ + 20,400€ + up to 48,200€ = up to 117,600€ (~$162k)
- Total amount requested from the WMF Grants Program
- TBD
- Additional sources of revenue that may fund part of this project, and amounts funded
- Some delegates will bear their travel costs directly. Details TBD.
Non-financial requirements
edit- Requests for non-financial assistance
- Coordination with WMF Travel team
Resources
edit- Resources
- WMDE team has significant experience hosting this event in previous years
Impact
editIn the sections below, please describe how the project is related to the Wikimedia mission and Wikimedia's strategic priorities.
Fit to strategy
edit- How will this project support the key organizational objectives of
- increasing reach (more people will access or contribute to Wikipedia or our other projects),
- participation (more people actually contributing),
- quality (more content, more useful content, or higher-quality content),
- credibility (more trust in our projects),
- organizational maturity and effectiveness (how it will move you or the Wikimedia community forward),
- or financial sustainability (how it will help you achieve more in the long run)?
- This statement should address at least one of the strategic priorities listed here specifically. See WMF Grants Program criteria for decisionmaking.
- This will primarily address organizational and financial issues currently on the movement's agenda. WMCON is the primary face-to-face venue for working on these issues.
Benefits
edit- If the project will benefit a specific online community, please tell us.
- The main beneficiaries are the movement organizations -- WMF, chapters, ThOrgs, and possibly some user groups
- Please provide a brief statement about how the project is related to other work in the Wikimedia movement. For example, does the project fit into a work area such as GLAM, education, organizational development, editor retention, or outreach?
- TBD, depending on program (being developed)
- If successful, will the project have the potential to be replicated successfully by other individuals, groups, or organizations? Please explain how in 1–2 sentences.
- This event is expected to repeat next year as well. No doubt WMDE's experience will be shared with future hosts.
- Please list other benefits to the movement here.
- TBD, depending on program (being developed)
- For grantees
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