Grants:PEG/WM DK/Wikipedian-in-Residence Scholarship, II/Report

Report accepted

This report for a Project and Event grant approved in FY 2013-14 has been reviewed and accepted by the Wikimedia Foundation.

To read the approved grant submission describing the plan for this project, please visit Grants:PEG/WM DK/Wikipedian-in-Residence Scholarship, II.

You may still comment on this report on its discussion page, or visit the discussion page to read the discussion about this report.
You are welcome to Email grants at wikimedia dot org at any time if you have questions or concerns about this report.

Compliance and completion

Did you comply with the requirements specified by WMF in the grant agreement?: Answer YES or NO.; YES

Is your project completed?: Answer YES or NO.; YES

Did you use any of the grant funds?: Answer YES or NO.; NO

Activities and lessons learned

This section describes what the grantee did, and what the grantee learned from implementing the project. This section should be useful to others implementing similar projects and is an opportunity for the grantee to reflect on the project's performance.

Activities

Provide a detailed list of activities performed to complete this project, descriptions of these activities, and the amount of time spent on each activity. This section should also include a list of participants, or a link to pictures, blog posts, or videos from the project or event.: As there was no Wikipedian-in-Residence there have been no activities. However we have had dialogues with GLAM instituions about getting one.

Lessons learned

What lessons were learned that may help others succeed in similar projects? Consider the following questions and respond with 1 - 2 paragraphs.

What went well?

We feel that the institutions in general are interested in working together with us. And especially when we have our own money to fund the project, things are different.

What did not go well?

As we did not have a Wikipedian-in-Residence, this goal failed. However we do feel that it should be possible to do so at an other time as it already has been done before.

What would you do differently if you planned a similar project?

It is difficult to say what we could have done different. We could insert a Wikipedian-in-Residence with our own money, but none of the institutions had the time/ressources at the time to support the project fully.

Project goal and measures of success

This section should reference the project goals and measures of success described in the approved grant submission. See Grants:PEG/WM DK/Wikipedian-in-Residence Scholarship, II to review the goals and metrics listed in the approved submission.

Project goal

Provide the project goal here.: Encourage GLAM institutions in Denmark to have wikipedians-in-residence
Did you achieve your project goal? How do you know your goal was achieved? Please answer in 1 - 2 paragraphs.: Yes in the meaning that we encouraged them, but no in the meaning that we got one.

Measures of success

List the measures of success exactly as provided in the approved grant submission, and evaluate your project according to each measure listed there.

we attract at least one applicant for a wikipedian-in-residence position, who is not a student and does not have alternate funding, or
salaried positions become the norm for wikipedians-in-residence in Denmark

Provide an overall assessment of how your project went according to these measures.: It was a success in the meaning that we in fact could get a person to become a wikipedian-in-residence. Though the institutions are not yet ready to pay them from their own budgets. So the grant money were and are important.
If you were to plan a similar project, would you measure it differently? If yes, please explain how.: Not really as this a very specific and meaningful goal.

Impact

This section ties this project to Wikimedia's broader goals, and shows what the project accomplished.

What impact did this project have on WMF's mission and the strategic goals? Please answer in 1 -2 paragraphs and include specific measures of impact such as the number of readers or editors reached by a particular project, or the number of articles edited or improved.

Stabilize infrastructure
Increase participation
Improve quality
Increase reach
Encourage innovation

We are very sure that wikipedians-in-residence inside a GLAM institution, is able to connect the two worlds in a way, a non-residence never could. The fact that the residence is physically placed at their offices gives a completely other way of contact. The resident can get (new) people inside to contribute with text for Wikipedia and images for Commons. They can verify existing articles and give advice.

Reporting and documentation of expenditures

This section describes the grant's use of funds

Documentation

Did you send documentation of all expenses paid with grant funds to grants at wikimedia dot org, according to the guidelines here? Answer "Yes" or "No".: As there were no expenses, no.

Expenses

Please list all project expenses in a table here, with descriptions and dates. Review the instructions here.: These expenses should be listed in the same format as the budget table in your approved submission so that anyone reading this report may be able to easily compare budgeted vs. actual expenses.; Note that variances in the project budget over 10% per expense category must be approved in advance by Project and Event Grants program staff. For all other variances, please provide an explanation in the table below.

PLACEHOLDER TEXT. SEE INSTRUCTIONS AT Grants:Index/Create financial report.

Total project budget (from your approved grant submission): 4,000 USD.

Total amount requested from WMF (from your approved grant submission, this total will be the same as the total project budget if the Project and Event Grant is your only funding source): 4,000 USD.

Total amount spent on this project (this total should be the total calculated from the table above): 0 USD.

Total amount of Project and Event grant funds spent on this project (this total will be the same as the total amount spent if the Project and Event Grant is your only funding source): 0 USD.

Are there additional sources of revenue that funded any part of this project? List them here.: No.

Remaining funds

Remaining funds from this grant have been returned to WMF in the amount of 18,737.20 DKK.

The funds remaining from this grant in the amount of US$475 were deducted from another grant payment for Grants:PEG/WM DK/Buying marketing stuff.

Are there any grant funds remaining?: Answer YES or NO.; YES.

Please list the total amount (specify currency) remaining here. (This is the amount you did not use, or the amount you still have after completing your grant.)

4,000 USD.

If funds are remaining they must be returned to WMF, reallocated to mission-aligned activities, or applied to another approved grant.

Please state here if you intend to return unused funds to WMF, submit a request for reallocation, or submit a new grant request, and then follow the instructions on your approved grant submission.

We have already submitted a new request to use some of the money. At this moment we are not planning any larger projects that would require funding. We will therefore be willing to return the remaining money.