Grants:PEG/WM ES/Wiki Loves Earth Spain and Portugal 2015

statusFunded

WM ES/Wiki Loves Earth 2015 in Spain and Portugal

Contest to improve and increase the available media of the natural heritage foreseen with a free license and at the same time creation of annexes or lists in Wikipedia in Spanish and Portuguese (at least) of protected natural sites in Spain and Portugal.

targetWikimedia Commons, and therefore indirectly all other Wikimedia projects using material from Wikimedia Commons, mainly Wikipedia and Wikivoyage — in every language, but mainly in languages spoken in those contries.

strategic priorityAttract photographers (and possible editors later on) to the Wikimedia movement; Increase quality of Wikimedia projects content thanks to the pictures uploaded.

start dateMarch 15th (although the spending would be in June, we need to communicate the available prizes earlier)

start year2015

end dateJanuary 31st

end year2016

budget (local currency)€ 3914

budget (USD)USD$ 4,439.53

grant typeorganization

non-profit statusYes

creator• Poco a poco

contact(s)• Poco a poco (pocoapocowiki

gmail.com)• Santiago Navarro (santiagonavarro

wikimedia.es)

organization• Wikimedia Spain

website• http://wikimedia.es

give feedback

endorse

friendly space expectations

view all PEG requests

Goal

The overall purpose of this Wiki Loves Earth contest is to increase the amount of freely-licensed material related to Spanish and Portuguese protected natural sites in Wikimedia Commons, and improve the quality and quantity of Wikipedia articles about them, including illustrating the articles with the uploaded pictures. If the project is successful, more people will know not only about Wikipedia, but also about Wikimedia Commons and new users will be engaged in the projects. Additionally, the Wikimedia movement and the local chapters will gain visibility within the involved communities. Within this scope, we are asking funding to finance the cost of the prizes for the contest winners, as well as the award ceremony and the cost of promotion for the contest (web site and others).

Plan

This grant request has been written by Wikimedia Spain, but Wikimedia Portugal is also part of it. Instead of doing Wiki Loves Earth Spain, the Spanish chapter decided that it would be better to organize a contest for both countries in cooperation with Wikimedia Portugal.

This will be the first time Wikimedia Spain and Wikimedia Portugal work together in a project. Wikimedia Portugal is redoing its structure and this could be a great opportunity to start working in a concrete project with the support of another chapter. The impact in the region (Iberian Peninsula) will be higher if we work together and learning from the other team. It will be also the first time Wikimedia Spain and Wikimedia Portugal each organize a Wiki Loves Earth contest, although both have successfully organized Wiki Loves Monuments contests in the past. For the writing contest we hope more countries from Iberocoop will join us, to garner more participants.

Activities

Before the photo contest:

Preparation of directories of protected sites in Wikipedia, at least in the Spanish and Portuguese Wikipedias (annexes/lists). These should be ready in April.

Preparation of the websites for the photo contest, and the page in Wikimedia Commons. Both websites will be similar but in different languages (Spanish, Portuguese, English and hopefully also in other relevant languages like Catalan, Galician, etc. — at least the main information).

Looking for new partners for the contest and organizations to collaborate with

Preparation and promotion of a Flickr group, https://www.flickr.com/groups/wle2015/

Selection of the jury. The jury will have five members from different backgrounds (Wikimedia projects, photography and nature)

Send press release to media in Spain and Portugal.

Launch the photo contest in May.

Before the writing contest:

Preparation of the pages for the writing contest in Wikipedia (Spanish and Portuguese, but hopefully more languages will join too, and more countries).

Launch writing contest in June.

Before and during the contests:

Promote the contests online (on Wikipedia projects, social networks, blog, sending invitation to relevant organizations) and offline (during other activities of the chapters)

After the photo contest:

Transfer uploaded material from Flickr to Wikimedia Commons

Corrections, if needed, to uploaded material

Selection of top 10 pictures in Spain and Portugal, and winners of both the overall contest and the special categories

Nomination of winners for Spain and Portugal

Inform the media and spread the news about the winning pictures.

Using pictures from the photo contest in different projects, and categorizing them in Wikimedia Commons

Giving or sending awards, certificates and gifts to the winners and jury members (note: this activity needs financing from the Foundation, and it is crucial for the whole contest)

Award ceremony. It will be a joint award ceremony with Wiki Loves Monuments Spain 2015, to gain more impact and save money (note: this activity needs financing from the Foundation, and it is crucial for the whole contest)

After the writing contest:

Corrections, if needed, to uploaded material

Nomination of winners for Spain and Portugal

Giving or sending awards, certificates and gifts to the winners and jury members (note: this activity needs financing from the Foundation, and it is crucial for the whole contest)

Announce the results in different channels

Awards ceremony. The ceremony will take place also with Wiki Loves Monuments Spain 2015 winners to gain more impact and save money (note: this activity needs financing from the Foundation, and it is crucial for the whole contest)

Impact

Target readership

Wikimedia Commons and Wikipedia in Spanish and Portuguese, and indirectly all projects using Wikimedia Commons media files.

Fit with strategy

What crucial thing will the project try to change or benefit in the Wikimedia movement? Please select the Wikimedia strategic priority(ies) that your project most directly aims to impact and explain how your project fits. Most projects fit all strategic priorities. However, we would like project managers to focus their efforts on impacting 1–2 strategic priorities. Examples of strategic priorities can be found here.

The project fits with the mission of Wikimedia because it produces new content (pictures, lists and articles) about an important category of human knowledge (nature). It is well known that through Wiki Loves Earth a lot of material for Wikimedia Commons is gathered, and this year we are also looking for an impact in Wikipedia.

This contest reaches many people who have never edited on Wikipedia or never uploaded a picture to Wikimedia Commons before, thanks to the banners and the news published in the media. Wikimedia gets an important promotion in the press and we gain a lot of new editors (although unfortunately it is also proven that not many stay for long, i.e. the retention quote is low).

Many pictures uploaded are of very good quality (especially from Flickr) and they improve the quality of articles where they are used. The same with the articles, when people improve them.

When people see that a group of volunteers can organize a successful contest with a small amount of money they trust in us. The funds are efficiently used, as they generate many pictures, participants and media mentions.

Every year we learn something new and improve our skills and projects.

We hope to retain the partner from Wiki Loves Monuments (WLM) and attract new ones.

An excellent opportunity for Wikimedia Spain and Wikimedia Portugal to work together and gain a higher impact in the region.

Measures of success

Please provide a list of both quantitative and qualitative criteria that will be used to determine how successful the project is. You will need to report on the success of the project according to these measures after the project is completed. See the PEG program resources for suggested measures of success.

Photo contest:

Amount of photos uploaded in the contest within Spain and Portugal: success is over ~~5,000~~ 7,000 files (5,000 in Spain and 2,000 in Portugal).

Amount of single users participating in the contest: success is over 200.

Amount of articles in the Wikimedia projects using this material after 6 months: success is 100.

Amount of new users: success is over 20.

Amount of photos used on Wikimedia projects after 6 months: success is over 200

Amount of mentions in press or other web sites: success is over 20

Writing contest:

Amount of total participants: success is over 20

Amount of improved or new articles: success is over ~~150~~ 250

Note: In addition to your project-specific measures of success, you will also be asked to report on some global metrics at the end of your final report. Please keep this in mind as you plan, and we'll support you as you begin your project.

Resources and risks

Resources

Wiki Loves Earth 2015 team:

From Wikimedia Spain: Poco a poco (organisation, web page), Millars (communication, organisation), Rodelar (listings), Kadellar (organisation, jury), Laura Fiorucci (listings), Montgomery (listings, jury), -jem- (bots, scripting), 19Tarrestnom65 (listings)

From Wikimedia Portugal: Beria, João Miguel Vasconcelos and Alchimista

Wikimedia Spain and Wikimedia Portugal organized several successful contests in the past. Wikimedia Portugal organized Wiki Loves Monuments in 2011 with more than 15,000 pictures Commons:Wiki Loves Monuments 2011 in Portugal, and Wikimedia Spain organized Wiki Loves Monuments in 2011 (Commons:Wiki Loves Monuments 2011 in Spain; 18,000 pictures), 2012 (Commons:Wiki Loves Monuments 2012 in Spain; near 40,000 pictures), 2013 (Grants:PEG/WM ES/Wiki Loves Monuments Spain 2013/Report; about 23,000 pictures and +400 users) and 2014 (grant (report not available yet); +23,000 pictures and +500 users).

In 2014 Wikimedia Spain organized a writing contest after Wiki Loves Monuments with 2079 articles edited, corresponding to approximately 1086 different Wikidata items in 37 languages, and 46 editors. Post on WMF blog. For the writing contest about natural protected spaces we are still talking with other Wikimedia chapters or groups, like Wikimedia Uruguay to organize the writing contest together on Spanish Wikipedia and gain a deeper impact.

Risks

Risks: Difficulty in recruiting new volunteers and increasing the participation from previous years.; Technical difficulties with pictures uploaded in Flickr.

Mitigating risks: More work with national medias and social networks, and with Wikipedia community and different associations with similar goals or interested in nature and photography, to encourage them to participate.; In advance commitment of participants with technical skills to contribute in the contest and start of all needed activities with sufficient time.

Budget

Please provide a detailed breakdown of project expenses according to the instructions here. See Budget Guidelines.

Grantees are subject to line-item scrutiny of expenses. Changes to the approved budget beyond 10% in any category must be approved in advance.

Project budget table

Number	Category	Item description	Unit	Number of units	Cost per unit	Total cost	Currency	Notes
1	Prizes	prizes for the best photographs and best contributors	n/a	n/a	n/a	1400	EUR	Rough valuation of prizes (1st prize: €300; 2nd-3rd prize: €200; 4rd-5th prize: €100; uploader of most different natural sites pictures (uploader #1): €200; 6th-10th: €60)
2	Shipping prizes	Shipping costs for prizes	n/a	n/a	n/a	230	EUR	Rough shipping costs for prizes in number 1 (120 €) (in case we should sent them; rough because the winners can live in any country in the world); certificates (80 €) and gifts for jury members (30 €)
3	Certificates	Printout and shipping of certificates	1	26	5 3	~~130~~ 78	EUR	20 best photographers, uploader #1 and jury
4	Internet	Domains		3	n/a	50	EUR	Purchase of three domains for the contest websites http://www.wikile.es http://www.wikilovesearth.es http://www.wikilovesearth.pt
5	Award ceremony	Travel expenses for ceremony awards for winners, some volunteers and at least one jury member; local if necessary	1 train return ticket	n/a	n/a	1000	EUR	For photo contest ceremony awards, no accommodation included. If the travel expenses for one person are higher, he/she shall have to finance the remaining sum. We estimate approx. 80 EUR for each return train ticket average, i.e. approx. 12 people.
6	Gifts for jury members	Purchase of details as gifts for jury members	1	5	20 40	~~100~~ 200	EUR	A gift for jury members because their dedicated time for free
7	Travel expenses	Travel expenses for organization team meetings with parters	n/a	n/a	n/a	200	EUR	Different travel expenses for organization team to meet different partners-to-be
8	Catering	Catering for ceremony awards	n/a	n/a	n/a	300	EUR	Snacks, drinks during ceremony and meal for winners and organization after the event
9	Stickers, posters and leaflets		n/a	n/a		~~300~~ 100	EUR	Small color stickers of Wikimedia Spain or Portugal, Wikipedia, Wikimedia Commons and Wiki Loves Earth logos Some leaflets of the contest and the chapters Some posters to be placed where there would be another activity of the chapter
10	Unforeseen	Expenses that cannot be planned at this moment	10% of estimated budget	1	n/a	~~370~~ 356	EUR	The amount is the result of 10% of the estimated ~~€3710~~ €3558

Total cost of project: ~~€4080~~ €3914

Total amount requested from the Project and Event Grants program: ~~€4080~~ €3914

Additional sources of revenue that may fund part of this project, and amounts funded: We are still working to find new partners for the project. The amount we asked for is in case we don't have any partner and we hope spend less money at the end. We are looking for partners for awards, awards ceremony, organize Wiki Takes and photo workshops to involve new photographers and users.

Non-financial requirements

See a description of non-financial assistance available. Please inform the Wikimedia Foundation (WMF) of any requests for non-financial assistance now.

Requests for non-financial assistance, if any

We'll need some Wikipedia merchandising as prizes and gifts:

For photo contest:
- ~~15 Globe hoodie (unisex) (for the authors of the 10 best pictures of each country without prize listed above, and the jury members)~~ Instead, for the jury we changed from 20 € to 40 € gift to compensate their work for free.
- 21 Wikipedia T-shirts (for the best 10 photos in Spain and in Portugal and the uploader with most different sites)

For writing contest:
- ~~2 Wikipedia Timbuk2 Messenger Bag as prizes~~
- 2 Wikipedia Track Jacket as prizes
- ~~6 Wikipedia T-shirts as prizes~~ 8 Wikipedia T-shirts as prizes
- ~~10 Be Bold / Wikipedia Mug as prizes~~

Discussion

Community notification

You are responsible for notifying relevant communities of your proposal, so that they can help you! Depending on your project, notification may be most appropriate on a village pump, talk page, mailing list. Please paste a link below to where the relevant communities have been notified of this proposal, and to any other relevant community discussions. Need notification tips?

	Iberocoop, Wikimedia Spain, Wikimedia Portugal
	Spanish Asturian Aragonese Galician Catalan
	Asturian Spanish Catalan
	Spanish
	OKFN-Spain mailing list Spanish Wikipedia mailing list
	English announcement Spanish announcement Portuguese announcement
	Wikimedia España profile, Wikimedia España group, Spanish Wikipedia group, Wikimedia Portugal group, Iberocoop profile, Galipedia group

We have to announce it to some communities yet.

Endorsements

Do you think this project should be selected for a Project and Event Grant? Please add your name and rationale for endorsing this project in the list below. Other feedback, questions or concerns from community members are also highly valued, but please post them on the talk page of this proposal.

WLE! Alan ^(talk) 11:55, 31 January 2015 (UTC)
Definitely. This contest is a great initiative to expand the reach of Commons and Wikipedia to the nature conservation community. --Hispalois (talk) 01:07, 1 February 2015 (UTC)
The project enjoys a very focused work team. It is also a great point to start a solid collaboration between WM-ES and WP-PT. Mr.Ajedrez (talk) 15:09, 1 February 2015 (UTC)
A great oportunity to complete the Commons catalogue of protected natural sites. Is also a way to extend the Commons project to photographers. --Pedro J Pacheco (talk) 08:31, 6 February 2015 (UTC)
It´s a really amazing and interesting project Virreg (talk) 21:39, 6 February 2015 (UTC)

For grantees

If you are the grantee or representative that wrote this grant submission, you may request changes by using these links:

Create a request for an extension of the approved project completion date.
Create a request for changes to the approved project budget.