Grants:PEG/WM MX/Start-Up/Report

Report accepted

This report for a Project and Event grant approved in FY 2012-13 has been reviewed and accepted by the Wikimedia Foundation.

• To read the approved grant submission describing the plan for this project, please visit Grants:PEG/WM MX/Start-Up.

• You may still comment on this report on its discussion page, or visit the discussion page to read the discussion about this report.
• You are welcome to Email grants at wikimedia dot org at any time if you have questions or concerns about this report.

Compliance and completion

Did you comply with the requirements specified by WMF in the grant agreement?

YES

Is your project completed?

YES.

Did you use any of the grant funds?

YES.

Activities and lessons learned

This section describes what the grantee did, and what the grantee learned from implementing the project. This section should be useful to others implementing similar projects and is an opportunity for the grantee to reflect on the project's performance.

Activities

I. Registration of Wikimedia Mexico as mexican non-profit association

a) Register of WMMX bylaws and notarial legalization

Date: February 8th, 2013.

It was needed to pay to the notary and to meet the complete board of WMMX both of them live out of Mexico city.

II. Administration and financial activities

a) Opening of a bank account

Date: July 2014

b) Comply with tax duties

Date: Every month and at final of the fiscal year.

It was needed to pay a accountability and fiscal advisor

III. Purchasing fixed and digital assets for chapter

Date: During 2013 and 2014.

Outreach and talks

Date

All around the year.

The goals of this activity was reached even without expending money.

Lessons learned

What lessons were learned that may help others succeed in similar projects? Consider the following questions and respond with 1 - 2 paragraphs.

What went well?

The most of activities went well: all procedures to legalize the chapter, the opening the bank account and the number of activities developed during the first year.

What did not go well?

The times. We planned to do everything with a program and a schedule but the things didn't happened as planned. Sometimes the things that we planned as happening first were the last in time. Also to match the agendas of the volunteers was a challenge that affected our results.

The worst thing was the problems with the bank who last several months to allow us an account and after that he didn't allow us to receive deposits for some months. The bank and the tax authorities didn't understand our focus and goals because is really different to anything that nobody has done before, that created some distrust on us.

What would you do differently if you planned a similar project?

We would take on account the bureaucracy times in a broader way.

We wouldn't stop in any step by the delay of nobody.

We would ask for an financial or administrative advice related to bank accounts and banking corporations.

Project goal and measures of success

This section should reference the project goals and measures of success described in the approved grant submission. See Grants:PEG/WM MX/Start-Up to review the goals and metrics listed in the approved submission.

Project goal

Project goal

"To get the legal recognition to Wikimedia México as a non profit association by Mexican laws. And continue the development of projects started since 2011 during 2012 and 2013."

Did you achieve your project goal? How do you know your goal was achieved?

Yes. We got the incorporation of Wikimedia México as non-profit.

Yes. Even with all the delays and lack of money as consequence of the delays we could continue our projects during that year.

Measures of success

List the measures of success exactly as provided in the approved grant submission, and evaluate your project according to each measure listed there.

• Establishment of Wikimedia Mexico as a successful non-profit corporation under Mexican law.
• Agreements with cultural and educational institutions.
• Increase participation in the Maya, Totonac and Wixaritari Wikipedia at Incubator and its release as an official projects.

Provide an overall assessment of how your project went according to these measures.

Done Wikimedia Mexico is now an incorporated organization in mexican law under the local non-profit model.

Done We got agreements with many institutions:

Universities: National Autonomous University of Mexico (UNAM) in Faculty of Literature and Philosophy, School of Higher Studies Aragón and Universitary Museum of El Chopo; Metropolitan Autonomous University (UAM) campus Iztapalapa, Politechnic National Institute (IPN) and Sor Juana Cloister University.

Cultural partners: National Council of Arts and Culture (CONACULTA) in National Museum of Fine Arts, Biblioteca Vasconcelos and Digital Culture Center; Museo Soumaya, Carlos Slim Foundation, National Commission for Knowledge and Use of Biodiversity (CONABIO), Ibero 90.9 FM, Cultural Center of Spain in Mexico, Reynosa City, Authonomous University of Baja California State; Mexico City Government and Lab for the City.

Other agreements:

Not done We didn't increase the participation in those indigenous languages because we change our focus to educational institutions. In addition, the lack of work of the initial enthusiasts of Náhuatl and Maya communities. This year we will come back to Maya community in Yucatán with other strategy to make a sustainable project.

If you were to plan a similar project, would you measure it differently? If yes, please explain how.

Yes. We would add to the previous measures another one considering the number of activities, talks and events done during the year next to the grant.

Impact

This section ties this project to Wikimedia's broader goals, and shows what the project accomplished.

What impact did this project have on WMF's mission and the strategic goals? Please answer in 1 -2 paragraphs and include specific measures of impact such as the number of readers or editors reached by a particular project, or the number of articles edited or improved.

Stabilize infrastructure

«Spread information about Wikimedia’s mission, vision, values and practices. Help people better understand our work, and motivate them to help us do it.»'

We spread the existence, mission and values of Wikimedia Foundation in Mexico. Now Wikimedia is also a reference in internet matters in our country.

Increase participation

«Support offline and social events to increase community cohesion and commitment to the projects.»

During 2013 and 2014 WMMX did more one hundred offline events related to Wikimedia projects and was part of more than 50 as invited.

«Support Wikimedia chapters»

Thanks to this grant we could become a chapter and get the legal registration as non profit association in Mexico.

Reporting and documentation of expenditures

This section describes the grant's use of funds

Documentation

Did you send documentation of all expenses paid with grant funds to grants at wikimedia dot org, according to the guidelines here? Answer "Yes" or "No".

YES

Expenses

Please list all project expenses in a table here, with descriptions and dates. Review the instructions here.

These expenses should be listed in the same format as the budget table in your approved submission so that anyone reading this report may be able to easily compare budgeted vs. actual expenses.

Item description	Unit	Number of units	Actual cost per unit	Actual total	Budgeted total	MXN	Variation	Notes
Equipment and spendables
Video projector	1	1.00	10,033	10,033	9,900	MXN	1.34%
Portable computer	1	1.00	10,467	10,467	10,000	MXN	4.67%
Other office supplies	NDA	NDA	X	X	3,000	MXN		Not disbursed.
Website
Renewal of wikimedia.mx site by 3 years	1	1.00	439.64 (1 year)	1,319	2,000	MXN	-34.05%	Originally the domain first year cost was to be donated by a member but the donor interchanged it by a total payment of 3 years of hosting (see next item). For that reason we paid the complete three years.
Hosting (3 years)	1	1.00	X	X	1,200	MXN		Not disbursed. It was totally donated by a member of the chapter.
Legal requirements
Legalization of bylaws with a notary.	1	1.00	8,670	8,670	19,000	MXN	-54.37%
Opening of a bank account	1	1.00	1,000	1,000	1,000	MXN	0%	The real total cost of the banking account was $3,000. See below in "Incidentals".
Administration
Accountability consultant honorary for monthly declarations.	per month	12.00	1,200	14,400	14,400	MXN	0%
Accountability consultant honorary for annual tax returns.	per year	1.00	1,200	1,200	1,200	MXN	0%
Parcel to be sent to the WMF (Chapter Agreement and Bylaws)	1	1.00	X	X	623	MXN		Not disbursed
Package of business cards for Board members, spokesman, and legal stationery (letterheads, envelopes, folders)	NDA	NDA	X	X	2,400	MXN		Not disbursed
Outreach and projects
Promotional material: T-shirts for chapter members, contests and Student Clubs in UNAM, ITAM, UAM and Colmex	NDA	NDA	X	X	7,200	MXN		Not disbursed
Promotional material: buttons and pins with WMMX and/or Wikipedia logos	NDA	NDA	X	X	3,000	MXN		Not disbursed
Promotional material: pens and office supplies with Wikimedia Mexico logos	NDA	NDA	X	X	2,000	MXN		Not disbursed
Printing of “Bienvenido a Wikipedia” promotionals.	NDA	NDA	X	X	12,000	MXN		Not disbursed
Travels
Round trip between Mérida and Mexico City.	1	1.00	4,590	4,590	4,500	MXN	2.0%	It was paid by WMF by reimbursement to the recipients.
Round trip between Guadalajara and Mexico City.	1	1.00	2,517	2,517	2,000	MXN	25.85%	It was paid by WMF by reimbursement to the recipients.
Travel allowances	NDA	NDA	X	X	5,000	MXN
Other spends
Incidentals	NDA	NDA	NDA	2,260	10,150	MXN	-77.73	a) The opening of the banking account was more expensive that foreseen in grant. The total was $3,000 MXN. The difference ($2,000 MXN) was taken from this item. b) $260 MXN was from various little expenses as local transports and other supplies.
TOTAL				$56,455.92 MXN

Total project budget (from your approved grant submission)

$110,573 MXN

Total amount requested from WMF (from your approved grant submission, this total will be the same as the total project budget if the Project and Event Grant is your only funding source)

$110,573 MXN

Total amount spent on this project (this total should be the total calculated from the table above)

56,455.92 MXN

Total amount of Project and Event grant funds spent on this project (this total will be the same as the total amount spent if the Project and Event Grant is your only funding source)

56,455.92 MXN

Remaining funds

The funds remaining from this grant in the amount of 54,117 MXN were deducted from another grant payment for Grants:PEG/WM MX/Annual grant 2014-2015.

Are there any grant funds remaining?

YES

Please list the total amount (specify currency) remaining here. (This is the amount you did not use, or the amount you still have after completing your grant.)

$54,117 MXN

If funds are remaining they must be returned to WMF, reallocated to mission-aligned activities, or applied to another approved grant.

We would like to apply to another annual-scope grant.