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Grants:PEG/WM PH/Chapter startup/Report

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Report accepted
This report for a Project and Event grant approved in FY 2010-11 has been reviewed and accepted by the Wikimedia Foundation.
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Project Goal:

The goal of this project is to build up WMPH's organizational base in order to allow it to be more capable of handling organizational requirements in the future, as well as to allow the organization's members to freely pursue both the aims of the organization and Wikimedia without placing undue burden upon them.

Description of actual activities:

In the course of Wikimedia Philippines' first year in operation, we were able to push through with the following projects:

  • Five membership meetings, including our first annual convention
  • Holding of the first WikiCon (Wikipedia Conference) in the Philippines
  • Participation in talks and roadshows

The chapter's main projects during this time: Y4iT, Wikipedia Takes Manila and the National Convention on Statistics, were funded by grants independent of the main startup grant that was given to us last year.

What lessons were learned that could help others succeed in similar projects?

Like any starting chapter, we believe that it is important for us to learn from our mistakes and to grow with them. The chapter believes that in this first year, we were able to lay the groundwork for professionalization and efficient execution of projects. We believe we also learned to effectively plan projects and take into consideration post-event analysis which allows us to better-lay out events and projects in the future.

Also, we believe that the startup grant allowed us to learn how to be responsible with running a chapter: a very important lesson for young chapters.

What impact did the project have on WMF mission goals of Increased Reach, Increased Quality, Increased Credibility, Increased and Diversified Participation?

In the first year of Wikimedia Philippines, we believe that we were able to pursue meaningful projects and activities which helped improve our credibility and reputation in the Philippines, and so we believe that in terms of increased credibility, the chapter was quite successful. Not only have we begun promoting Wikimedia on a wide scale, but we have also begun engaging our partners (through efforts beginning this year) as to what we can do as a chapter to forward Wikimedia's cause in the Philippines, and in turn, to pursue projects which not only improves the chapter's standing (as an efficient, professional and credible organization), but also Wikimedia as well (as a credible series of projects).

In terms of increased reach and increased and diversified participation, our projects sought to ensure that more stakeholders can participate in Wikimedia content generation, as well as encouraging more people to be knowledgeable about Wikimedia so that they may participate in turn. Outside the scope of this particular grant, we believe that Wikipedia Takes Manila is the best example so far in our first year of how we were able to include photographers in the scope of Wikimedia, especially since the general perception of the projects in the Philippines is that it's merely about article-writing and volunteer editors are paid. In this case, we were able to expand the scope of Wikipedia in terms of its coverage of Manila, and several articles today have pictures because of this contest. In addition, within the scope of this particular grant, the TIP roadshow and talk at the University of Santo Tomas, as well as the first WikiCon, were also helpful in widening the scope of Wikipedia to include more students, and student engagement is an important element of our projects for this year and in the years to come pursuant to our 2012 Program Plan.

Detail of expenditures

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Documentation of expenditures has been received by WMF.

Incorporation expenses

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  • Incorporation fees & legal services
  Completed. Reported on 2011-07-04.
  Completed. 2010 expenses reported on 2011-07-04, 2011 expenses reported on 2011-11-17.

Procurement of presentation equipment

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  • Laptop computers
  Completed. Reported on 2011-07-04.
  • LCD projector
  Completed. Reported on 2011-07-04.

Wikimedia promotions and promotional materials

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  Completed. Reported on 2011-07-04.

Hosting expenses for meetings & conferences

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  Completed. 2010 expenses reported on 2011-07-04, 2011 expenses reported on 2011-11-17.

Office rental and maintenance

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  Completed. 2010 expenses reported on 2011-07-04, 2011 expenses reported on 2011-11-17.

Office supplies

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  Completed. 2010 expenses reported on 2011-07-04, 2011 expenses reported on 2011-11-17.
  • Commissioning of seal
  Completed. Reported on 2011-11-17.

Internet domain acquisition

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  Completed. Reported on 2011-07-04.

Miscellaneous

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  Completed. 2010 expenses reported on 2011-07-04, 2011 expenses reported on 2011-11-17.

Summary

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  Note: Currency conversion pegged at average exchange rate at the time grant was received on 2010-08-24.

Category Allotment
(PHP)		 Actual Cost
(PHP)		 Actual Cost in USD
($1.00 = ₱45.18)		 Remarks
Incorporation expenses Incorporation fees & legal services 15,000.00 10,855.00 240.26
Business licenses & permits 15,000.00 27,891.03 617.33
Procurement of presentation equipment Laptop computers 40,000.00 39,980.00 884.90
LCD projector 50,000.00 30,900.00 683.93
Wikimedia promotional materials 25,000.00 955.00 21.14
Hosting expenses for meetings & conferences 16,000.00 51,694.29 1,144.19
Office rental and maintenance 12,000.00 14,642.00 324.08
Office supplies/equipment 12,000.00 13,238.00 293.01
Web hosting 9,000.00 0.00 0.00
Internet domain acquisition 3,150.00 6,508.90 144.07
Miscellaneous (unprogrammed expenses) 0.00 17,255.22 381.92
Total 195,150.00 213,919.44 4,734.83

Amount underspent in US Dollars:

None, total expenses exceeded budget by USD 415.44 (PHP 18,769.44).

Will you be requesting re-allocation of remaining grant funding?

N/A
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