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Grants:PEG/WM UA/Wikimedians to the Games

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Funded
This submission to the Project and Event Grants Program was funded in the fiscal year 2013-14. This is a grant to an organization.

IMPORTANT: Please do not make changes to this page without the explicit approval of Project and Event Grants Program staff. They will be reverted.


Basic information

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Grant details

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Project details

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Official project name
Wikimedians to the Games
Project start date (include month, day, and year)
7 January 2014
Project completion date (include month, day, and year)
31 March 2014
Please describe the project in 1–2 sentences
Over the course of three months, we will be engaged in community outreach to improve disability sport content in Ukrainian, English and Simple English Wikipedia in connect to the Paralympic Games taking place in Sochi. At the same time, a roadmap will be developed for creating a sustainable project allowing for cross language efforts to do original reporting at major sporting events using the Paralympic Games as the framework.

Financial details

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Currency requested
USD
Amount requested in currency requested
3067.93
Equivalent amount in US$ on the date of this submission
3067.93
List the exchange rate used to calculate the amount listed in US$
8.6869 UAH per 1 USD [3]

Grantee details

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See the eligibility requirements for more information.

What is the official name of the organization requesting this grant?
Wikimedia Ukraine
Are you an organization, an individual, or an individual submitting on behalf of a group?
Answer ORGANIZATION, INDIVIDUAL, or GROUP.
ORGANIZATION
Are you a for-profit entity?
Answer YES or NO.
NO
Are you able to provide local proof of nonprofit status within your country?
Answer YES or NO.
YES
Does your organization currently employ any fulltime or part-time staff or contractors?
Answer YES or NO.
NO
If you answered YES, please indicate how many. You may use fractions or percentages for part-time staff if appropriate.
EX: 4 fulltime staff and 2 part-time contractors (50% each).
N/A
If yes, please provide a list of their job functions, or a link to your organization's staff page, if it lists all employees and contractors employed or engaged by your organization.
EX: A complete list of staff and contractors is available at http://wikimediafoundation.org/wiki/Staff_and_contractors.
N/A

Contact information

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Primary contact name
Mykola Kozlenko / Микола Козленко
Primary contact username or email
NickK, mycola-k at ukr dot net
Primary contact title (position within the organization)
Deputy Chair of the Board — Treasurer of Wikimedia Ukraine

If this project will be executed by someone other than the primary contact for your organization, please list that person's details here:

Project lead name
Bohdan Melnychuk / Богдан Мельничук
Project lead username or email
Base, base-w at yandex dot ru
Project lead title (position), if any
Organization Member

Goals and measures of success

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Project goal

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Please briefly describe what will be accomplished if the project is successful.

 
Making amazing photos of these amazing people is one of the project goals
Project goal
  • Develop a framework for facilitate Wikinews article translation from one language to another, and facilitate the project impact when doing major event programming.
  • Facilitate content creation on multiple language Wikipedias about Paralympians, the Paralympic Games and disability sport in general.
  • Improve Ukrainian language labeling on Commons for Paralympic related content, and create Ukrainian Paralympic content on Commons.
  • Develop a model of success that will enable Ukrainian Wikinews and Commons photographers to attend major sporting, cultural and political events as recognized members of the media.

Measures of success

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Please provide a list of measurable criteria that will be used determine how successful the project is. You will need to report on the success of the project according to these measures after the project is completed.

Measures of success
  • 500,000 views across Wikimedia projects related to content created in directly related to Paralympic original reporting efforts during March
  • Increase the relative traffic ranking Ukrainian Wikinews and overall traffic by at least 20,000 views for March compared to the previous months
  • 50% of Wikinews related content created during the Games translated to one or more languages
  • Twitter and Facebook reach for Wikinews and Wikipedia content generated during the Games of 1 million plus
  • Going into the Paralympic Village to interview sportpeople from the USA, the Ukraine or Spain.
  • Audio, video and photo content from the Paralympic Games being used on 15 or more different language Wikimedia projects


Project scope and activities

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This section describes what will happen if this project is funded. Who will do what, and when?

List of activities
to organize an edit-a-thon / a thematic week (month) or writing contest to create articles about the sportspeople in Ukrainian, English and Simple English Wikipedia;
to conduct government outreach and engagement via meetings with National Paralympic Committee of Ukraine representatives [4];
to send four Ukrainian Wikimedians to the Sochi Paralympic Games as accredited reporters representing the Wikimedia Movement, they are going to take and upload pictures, to write articles (Wikipedia and Wikinews), to interview people etc.


Budget and resources

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Please provide a detailed breakdown of project expenses according to the instructions here.

Grantees are subject to line-item scrutiny of expenses. Changes to the approved budget beyond 10% in any category must be approved in advance.

Project budget table

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Number Item description Unit Qty Cost per unit UAH /USD Total cost USD WMF contribution (USD) Other sources (USD) Notes
1.1 Travel: Train tickets Kyiv-Adler ticket 4 1263.25 UAH /
145.42 USD 		581.68 581.68 Airtickets are more expensive (app. one way is 2000,00 UAH)[1]. But travelling by train will take 28 hours. Ukrainians do not need visas for this travel
1.2 Travel: Train tickets Adler-Kyiv ticket 4 1263.25 UAH /
145.42 USD 		581.68 581.68 There is no train on the 16th, so they are to spend an extra night in the hotel
1.3 Travel: Train tickets Donetsk-Kyiv-Donetsk ticket 2 136,13 UAH /
15.67 USD 		31.34 31.34 One participant lives in Donetsk, so we are to include his travel to and from Kyiv
2.1 Accommodation: 3-beds common room night 10 5102.96 UAH /
587.43 USD 		587.43 587.43 18000,00 RUB[2]
2.2 Accommodation: 2-beds common room night 10 1700.99 UAH /
198.81 USD 		198.81 198.81 6000.00 RUB[2]
3 Per diems days (4 participants) 10 345.00 UAH /
39.71 USD 		1588.40 1000.00 588.40 This will cover all the needs that may arise, including internet access, visas, ATM fees, telephone and incidental expenses.
4 Post expenses project 1 49.47 EUR /
67.93 USD 		67.93 67.93 Mailing media accreditations to Ukraine
5 Bank fees project 1 191.63 UAH /
22.06 USD 		22.06 22.06
  1. ↑ [1]
  2. ↑ a b [2]
Total cost of project
3656.33 USD
Total amount requested from the WMF Grants Program
3067.93 USD
Additional sources of revenue that may fund part of this project, and amounts funded
N/A

Non-financial requirements

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See a description of nonfinancial assistance available. Please inform Wikimedia Foundation (WMF) of any requirements for non-financial assistance now.

Requests for non-financial assistance
  • We need 2 polo shirts for each reporter (that's 8 polo shirts total), 4 Wikimedia laptop backpack bags, and about 150 Wikimedia related pins (project irrelevant) that are the nice metal ones.
  • We may want to publish a blog post on our project on WMF's blog. We will need help reaching out to the communications team at WMF to coordinate this.


Resources

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This section is optional. It may be used to highlight the potential grantee's potential for successfully executing this project.

 
Reports on Paralympic efforts (London)

Consider including the following information:

  • List of team members (names or usernames):
    Sochi team:
    Fed4ev - position: reporter / media center / photographer
    Ilya - position: photographer
    OlgaKolomoets - position: reporter (works as a journalist)
    Yakudza - position: media center / photographer
    Support team:
    Ahonc
    antanana
    Base
    NickK
  • Onwiki evidence of community support (such as a project about this discussion): we have Winter Olympics and Sport project and a Ice Hockey project, but thematic weeks (months) work better in our community.
  • Endorsements from community members or movement groups: Winter Olympics month has started on February, 11. We are going to have this month prolonged to include Paralympics.
  • Special skills or qualifications this potential grantee or project lead brings to this project:
    These four volunteers (Sochi team) have already passed the two stages of the accreditation process as members of the media (via USOC). This accreditation from the USA Paralympics would allow these people to have media access to the Sochi Paralympics.
  • Evidence of past success in executing similar projects:
    LauraHale has done this at London Paralympics (here). We hope that she helps us with the project.
Resources
  • We shall have free access to really good equipment (we already have media acreditation from USOC) and our chapter has a good camera and photo equipment that can be used too.
  • We also have professional recording equipment.


Impact

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In the sections below, please describe how the project is related to the Wikimedia mission and Wikimedia's strategic priorities.

Fit to strategy

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How will this project support the key organizational objectives of
  • increasing reach (more people will access or contribute to Wikipedia or our other projects),
  • participation (more people actually contributing),
  • quality (more content, more useful content, or higher-quality content),
  • credibility (more trust in our projects),
  • organizational maturity and effectiveness (how it will move you or the Wikimedia community forward),
  • or financial sustainability (how it will help you achieve more in the long run)?
This statement should address at least one of the strategic priorities listed here specifically. See WMF Grants Program criteria for decisionmaking.
This project will:
  • increase reach and participation (especially amongst people with disabilities),
  • quality (more free pictures to illustrate the articles with, improving quality of content about people with disabilities),
  • credibility (more trust in our projects, f. ex., Wikipedia, Wikinews and Wikivoyage),
  • organizational maturity and effectiveness (the success of the project will depend on the volunteers dedicated to working on it, the goal is to build a program to grow on),
  • financial sustainability (we are going to establish new contacts that may be useful for us in future).


Benefits

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If the project will benefit a specific online community, please tell us.
Ukrainian, English and Simple English Wikipedia, Wikinews and Wikivoyage directly. And all the other Wiki projects via Wikimedia Commons pictures


Please provide a brief statement about how the project is related to other work in the Wikimedia movement. For example, does the project fit into a work area such as GLAM, education, organizational development, editor retention, or outreach?
This project falls into Outreach and Editor retention program areas.


If successful, will the project have the potential to be replicated successfully by other individuals, groups, or organizations? Please explain how in 1–2 sentences.
The success of the project will provide us with additional opportunities to attend major sporting events as recognised reporters, providing opportunities for photographers, making it easier to develop partnerships with sport organizations.


Please list other benefits to the movement here.
The project will make information available in Ukrainian about sports, elite athletes, female athletes, sport people, and developing a resource for use by the general public.
For grantees

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