Grants:PEG/WM US-NYC/GLAMcamp/Report

Report accepted

This report for a Project and Event grant approved in FY 2010-11 has been reviewed and accepted by the Wikimedia Foundation.

To read the approved grant submission describing the plan for this project, please visit Grants:PEG/WM US-NYC/GLAMcamp.

You may still comment on this report on its discussion page, or visit the discussion page to read the discussion about this report.
You are welcome to Email grants at wikimedia dot org at any time if you have questions or concerns about this report.

Project Goal:

Description of actual activities:

GLAMcamp NYC was a GLAM meeting/workshop for Wikimedians active in outreach to cultural institutions and modeled on the 2009 Multimedia Usability Project Meeting France. This targeted a small group of community-focused and technology-focused Wikimedians to kickstart the key elements of the glamwiki.org project. Also included was an outreach mini-conference on the first day.

The main event organisation page is here: GLAMcamp_NYC
The outreach miniconference organisation page is here: http://www.eventbrite.com/event/1637687367/

What lessons were learned that could help others succeed in similar projects?

This event will be run again in the Netherlands in December 2011. It looks probable that this event will be repeated at 6month to 1 year intervals to keep momentum going.

Good to have at least one on-site organiser to coordinate venue, catering, accomodation. This is in addition to one person responsible for organising schedules and scholarships.
Instead of providing catering at the venue we provided a per-diem to all participants in cash. This allowed for more flexibility for the participants, was overall cheaper and was less bureaucracy to organise.
Hostel accomodation arranging was the most difficult to tie-down. This led to multiple room-changes during the event. The difficulty of this was from not having a stable list of who is definitely coming and definitely not.

What impact did the project have on WMF mission goals of Increased Reach, Increased Quality, Increased Credibility, Increased and Diversified Participation?

See Wikimedia community reporting including:

Signpost coverage *WMF blog post

Detail of expenditures:

Documentation of expenditures has been received by WMF.

Receipts and financials submitted to WMF in person the week following the event. See also Grants:WM_US-NYC/GLAMcamp#Budget_breakdown

Amount underspent in US Dollars:

Will you be requesting re-allocation of remaining grant funding?