Grants:PEG/WM ZA/Gauteng meeting

Funded

This submission to the Wikimedia Foundation Grants Program was funded in the fiscal year 2011-12. This is a grant to an organization.

IMPORTANT: Please do not make changes to this page now. They will be reverted.

• This project has been funded, completed, and a project report has been reviewed and accepted by WMF Staff.
• To review a list of other funded submissions by fiscal year, please visit the Requests subpage, and to review the WMF Grants Program criteria for funding please visit the Grants:Index.

Legal name of organization or individual requesting this grant

Wikimedia ZA

For organizations: Are you a for-profit entity? No

For organizations: If non-profit (US) or equivalent (outside the US) status is available in your country, do you have or are you pursuing such status (please be specific): Yes

For individual applicants: Please note that if your request is accepted you will be required to provide documentation verifying your full legal name and address.

Grant contact name

Lourie Pieterse

Grant contact username or email

User:LouriePieterse and louriepieterse@yahoo.com

Grant contact title (position)

Director

Project lead name

Lourie Pieterse

Project lead username or email

louriepieterse@yahoo.com

Full project name

WLM Gauteng meeting

Amount requested in USD or local currency (USD will be assumed if no other currency is specified)

$1800

Provisional target start date

19 July 2012

Provisional completion date

21 July 2012

Budget breakdown

	Units	Cost per unit (US Dollars)	Total cost (US Dollars)
Travel
Airfare	4	230	920
Transit to venue GP group	5	10	50
Transit to venue CT group	1	180	180
WLM-ZA Meeting
Lunch	9	20	180
Hotel Accomodation	3	90	270
WM-ZA Board Meeting
Lunch	8	20	160
TOTAL			1760

Project goal

We are currently making very good progress with the Wiki Loves Monuments competition. The one group of organisers is based in Cape Town and the other group in Gauteng, which is geographically a problem for meetings. We want to improve the structure of the WLM competition and reach consensus on what the outcomes should be. It is difficult to discuss this electronically because of conflicting time schedules and lack of good internet connectivity for teleconferencing. The Cape Town group would like to meet up with the other group of organisers in Gauteng to discuss these topics. Also, when in Gauteng we would like to meet with the current board members. Two board members have resigned, and we have agreed that new board members will be elected at the first AGM, to be scheduled between December 2012 and February 2013. There has until recently been a reticence by board members to discuss matters that are pertinent to the development of the Chapter. There is a renewed commitment by board members to double up on tasks to set in place an operational infrastructure and governance policy in preparation for the forthcoming AGM.

Project scope and list of activities

Find below a list of the planned outcomes of this meeting:

• By structuring the WLM competition better there is a greater chance of success for this project.
• We can improve our approach by more efficiently dividing tasks among the organisers and reaching consensus in person on what the outcomes should be.
• We will also schedule meetings with potential sponsors/partners who are based in Johannesburg over the two days we will be there.
• Discuss and agree upon a timeline to have a broader meeting that will cover all matters pertaining to Chapter infrastructure development, governance, projects and budgets.

Non-financial requirements

None.

Fit to strategy

The meeting covered by this grant is aligned with the Wikimedia Foundation's strategic plan to increase participation, increase reach and improve quality, especially in countries of the so-called Global South. The Wiki Loves Monuments competition is one of the ways we are proposing to let the the South African community know that we exist. We are able to achieve the strategic goals by meeting in person with the other group in Gauteng, to overcome some of the limitations already mentioned.

Other benefits

No direct benefits.

Measures of success

This meeting will be considered successful if we could reach consensus on the following:

• Decide on precise outcomes for the WLM competition, which would improve the efficiency of the group by not spending unnecessary time on ideas of lower importance.
• Divide the different tasks regarding the competition among the organisers, to avoid duplication of effort.
• Get confirmation of buy in from sponsors.
• Agree on ways of working towards achieving a common purpose which will create understanding between WMZA board members and increase general efficiency.

Team members (optional)

WLM Cape Town group

• Maarten
• Lourie Pieterse
• Isla Haddow-Flood
• Douglas Scott

WLM Gauteng group

• Dumisani Ndubane
• Blessing Chataira

Wikimedia ZA board

• Lourie Pieterse (Cape Town)
• David Richfield (Gauteng)
• Charlene Foster (Gauteng)
• Mohau Monaledi (Gauteng)

For grantees

If you are the grantee or representative that wrote this grant submission, you may request changes by using these links:

• Create a request for an extension of the approved project completion date.
• Create a request for changes to the approved project budget.