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Grants:PEG/Wikimedia Slovakia/Start-up/Report/Annual activities

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Interim report accepted
This interim report for a Project and Event Grant has been reviewed and accepted by the Wikimedia Foundation.


This interim report covers topic of our grant request Grants:PEG/Wikimedia Slovakia/Start-up from it's begin up to now. The topic of this report is annual activities (part "Future projects" in the grant request), so activities which wasn't covered in past reports (Past expenses; Wiki Loves Monuments 2013).

Compliance and completion

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Are you complying with the requirements specified by WMF in the grant agreement?
Answer YES or NO.
YES
Do you expect this project to be completed by the date specified in the approved grant submission?
Answer YES or NO.
YES
Did you use any of the grant funds?
Answer YES or NO.
YES
Was this interim report requested by WMF?
Answer YES or NO.
YES

Activities and lessons learned

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This section describes what the grantee did, and what the grantee learned from implementing the project. This section should be useful to others implementing similar projects and is an opportunity for the grantee to reflect on the project's performance.

Activities

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Provide a detailed list of activities performed to complete this project, descriptions of these activities, and the amount of time spent on each activity. This section should also include a list of participants, or a link to pictures, blog posts, or videos from the project or event.
  • Wikipedia competition:
    • WMSK was engaged in making of rules, election of articles to participate, election of jury, election of prizes, informing (global banner), creation of on-wiki page, helping to participants, informing winners and local Wikipedia community. Preparation lasted several months, one meeting in person took place.
  • Outreach
    • printing pens with logo of Slovak Wikipedia and dissemination during meeting, speaks, conferences
    • making business cards for our activists
  • Administration (2% of taxes)
    • on our official page was created infopage, overview of activity and the webpage was modified to be nicer
    • informing about the possibility to donate was spreeded on our social sites and slovak Wikipedia
    • some routine administrative was needed (about 3 hours of work)
  • Travel
    • travel to speaks leaded by WMSK or with WMSK as participant, see Wikimedia Slovakia/Reports/2013#Others
    • travel to partners for competition "Day of financial literacy with Wikipedia 2014" (following succes of the last year competition)
    • conference of non-formal education in Slovakia "Ways to good school" (30.5.2014)

Lessons learned

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What lessons were learned that may help others succeed in similar projects, or that may change the way you are doing this project?
What went well, or is going well?
Donation campaign and Wikipedia contest were really successful. There was interest for speaks leaded by WMSK, as we have received invitations (in compare to making offers).
What did not go well, or is not going well?
Work on the grant projects follow the current situation in WMSK, as key activists have many work in and outside of Wikimedia movement and so their spare time is more limited than in past. This is main reason for postponed start of some projects (especially reimbursing travel costs for Commons photographers). Also not fully launched organizational infrastructure (tracker system etc.) prevents or slow the projects.
From your answers above, do you plan to change anything you are doing as your project continues?
In general, WMSK needs more activists and project leaders. In near future will be published new proposals for our members for concrete work and they will be asked to propose new projects or improve existing ones. We are contacting people from similar movements to find new collabourators and members of our target groups. Tighter contacts with public will be established after launching new blog.

Project goal and measures of success

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This section should reference the project goals and measures of success described in the approved grant submission. See Grants:PEG/Wikimedia Slovakia/Start-up/Report to review the goals and metrics listed in the approved submission.

Project goal

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Provide the project goal here.
"Third goal is to test new projects (see below)." (as the grant has 3 goals and this report cover this one)
Do you expect to reach your project's goal? Why or why not?
  • Testing is touched especially by reimbursing travel costs for Commons photographers and GLAM. Nor one of this projects is launched yet and especially the reimbursing will be negatively affected. There is possibility, that we will need longer time for testing this project. About GLAM project we have discused with WUG Esperanto kaj Libera Scio and E@I about scanning book, goal of this project should be reached.
  • Project "Day of financial literacy" has changed rules so the allocated fund was shifted to reserve.
  • Primary goal of Outreach should be reached. We have produced Wikipedia pens and are preparing leaflets.
  • 2% of taxes: This project is successful yet. Investment of 53.80 € WMSK have received donations of 2 337,31 €.

Measures of success

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List the measures of success exactly as provided in the approved grant submission, and evaluate your project according to each measure listed there. Answer only for measures on which you are currently able to report since your project has not been completed.
thematic Wikipedia contest (already in preparation)
  • amount of new or existing editors participated
  • added new content in sum
outreach
  • proposals for collaboration from another organisations (GLAM etc)
  • new editors (hardly evaluable)
  • more trust in wiki projects amid Slovak public (very very very hardly evaluable...)
reimbursement of travel costs for Commons photographers
  • proof if the project fit for us
  • amount of new photos on Commons
  • amount of newly shoted objects on Commons
GLAM activities
  • proof if the project fit for us
Provide an overall assessment of how your project is going according to these measures.
  • Thematic Wikipedia contest was succesful. Participated 38 editors (two times more than expected), many of them new ones. The result was 33 new articles and 14 enhanced.
  • Outreach: We have received invitations for speaks and seminars from Slovakia schools and 1 NGO. On personal meetings participants asserted to have more trust in wiki projects (but the statistical sample was quite small).
  • Reimbursement of travel costs for Commons photographers: Project not launched - no information.
  • GLAM activities: Project not launched - no information.
While doing this project, have you decided to track any other measures of success not listed in your grant submission? If so, please list them here.
  • Wikipedia contest:
  • Rate of old users and newcommers participated in contest.
  • Outreach:
  • Number of mention of WMSK / wiki projects / wikimedia movement in massmedia (inspired / proposed by us)

Impact

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Remember that you will need to report on your project's impact on WMF's mission and strategic goals in your final report.

Reporting and documentation of expenditures

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This section describes the grant's use of funds

Documentation

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Remember that you will need to send receipts or documentation of all project expenses to WMF at the time your final report is submitted.

Expenses

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Please list all project expenses in a table here, with descriptions and dates. Review the instructions here here.
These expenses should be listed in the same format as the budget table in your approved submission so that anyone reading this report may be able to easily compare budgeted vs. actual expenses.
Note that variances in the project budget over 10% per expense category must be approved in advance by Project and Event Grants program staff. For all other variances, please provide an explanation in the table below.
Number Category Item description Unit Number of units Actual cost per unit Actual total Budgeted total Currency Notes
1 travel Wikipedia contest Day of financial literacy travel of 1 person 12 25 0 300 EUR change of competition's rules made no need for reimburse travel costs, see WMF's aprooval
2 Travel reimbursement for Commons photographers 0 1500 EUR project not launched yet
3 Outreach flyers, brochures, pencils, etc - - - 746,49 1500 EUR
4 Administration 2% of taxes 53,80 80 EUR WMSK have received donation 2 337,31 €
5 Travel speaks, seminars, partners, sponzors, maybe GLAM travel of 1 person ~20 25 117,75 500 EUR
6 GLAM scanning etc 0 150 EUR project not launched yet
7 Reserve - - - - 391,15 400 EUR in original grant request was only 100 € reguested, but fund from Wikipedia contest (see nr. 1) was shifted here)
1 309,19 4 130 EUR


Total amount spent on this project so far (with currency)
1 309,19 EUR
Total amount of WMF grant funds spent on this project so far (with currency)
1 309,19 EUR
Based on your spending, will you need to request any changes to your budget? If you do, please see the guidelines for requesting changes to your budget.
Answer YES or NO.
NO
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