Grants:PEG/Jayanta Nath - Kolkata Wiki Community/Kolkata Book Fair 2014

Funded

This submission to the Project and Event Grants Program was funded in the fiscal year 2013-14. This is a grant to a group.

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Report: Please visit Grants:PEG/Jayanta Nath - Kolkata Wiki Community/Kolkata Book Fair 2014/Report to read this report, comment on this report, or review its status.

Basic information

Project details

Official project name: Kolkata Book Fair 2014
Project start date (include month, day, and year): 29 January to
Project completion date (include month, day, and year): 9 February 2014
Please describe the project in 1–2 sentences: We will attend and participate in the Kolkata Book Fair 2014 (http://www.kolkatabookfair.net/). The 'Kolkata Book Fair' is one of the most prestigious and active cultural event in India for last thirty five years. It is the world's largest non-trade book fair, Asia's largest book fair and the most attended book fair in the world. The estimated number of people attending this book fair is around 1,500,000 people.

Financial details

Currency requested: INR
Amount requested in currency requested: 3,16,000
Equivalent amount in US$ on the date of this submission: $5,056.00
List the exchange rate used to calculate the amount listed in US$: http://www.xe.com/currencyconverter/convert/?Amount=1&From=INR&To=USD

Grantee details

See the eligibility requirements for more information.

Are you an organization, an individual, or an individual submitting on behalf of a group?: Answer ORGANIZATION, INDIVIDUAL, or GROUP.:

GROUP Jayanta Nath on behalf of Kolkata & Wikipedia Bangla Community (bn.wikipedia.org)

Group information

Name of group:

Kolkata & Wikipedia Bangla Community (bn.wikipedia.org)

Purpose of group:

Kolkata & Wikipedia Bangla Community (bn.wikipedia.org) organizised Wimimeetups and Workshops.

Link to information about your group:

https://en.wikipedia.org/wiki/Wikipedia:Meetup/Kolkata

Contact information

1st Project Lead

Project lead name:

Jayanta Nath

Project lead username or email:

jayantanth & Jayantanth@gmail.com or Jayanta@wikimedia.in

Project lead title (position within group), if any:

Organizing Committee Head

2nd Project Lead

Project lead name:

Biswarup Ganguly

Project lead username or email:

gangulybiswarup(at)gmail(dot)com

Project lead title (position within group), if any:

Organizing Committee Head

Goals and measures of success

Project goal

Please briefly describe what will be accomplished if the project is successful.

Project goal

Reach out to more people to increase their understanding of how Wikimedia projects work, and enable them to pass this knowledge on to others.
Improving and building upon contributions to Wikimedia projects in English and eastern Indian languages - Bengali, Odia and Assamese.
Increasing the visibility, reach and access to Wikimedia projects in India with a definite focus on eastern Indian languages - Bengali, Odia and Assamese.

Measures of success

Please provide a list of measurable criteria that will be used determine how successful the project is. You will need to report on the success of the project according to these measures after the project is completed.

Measures of success: We will consider this project a success if the funds are used for this purpose. We will be able to report on:

Footfall at the Kolkata Book Fair Wikimedia stall
Estimate of materials distributed
Any distinct follow-up initiatives with the attendees as a direct result of the book fair stall
New contributors to the Indic language & English Wikipedias (measurable)
There are, of course, things that cannot be tangibly measured, such as the impact of the larger participation of East Indian community ( Bengali, Oriya, Assamese, Bishnupriya Manipuri major four language from Eastern India)in the dissemination of the free culture and access to knowledge via Wikipedia/Wikimedia.

Project scope and activities

This section describes what will happen if this project is funded. Who will do what, and when?

List of activities

We will attend and participate in the Kolkata Book Fair 2014 (http://www.kolkatabookfair.net/). The 'Kolkata Book Fair' is one of the most prestigious and active cultural event in India for last thirty five years. It is the world's largest non-trade book fair, Asia's largest book fair and the most attended book fair in the world. The estimated number of people attending this book fair is around 1,500,000 people.
This would be a major outreach program that would boost the growth of Wikimedia projects in English, Bengali, Odia and Assamese. (Bengali, Odia and Assamese is spoken by 23mn, 3mn and 1mn people respectively.)
The plan is to conduct a combination of basic introductory outreach for visitors to the stall and to encourage them to attend basic editing workshops which will be conducted at predetermined hours at the stall.
It is planned to conduct a series of such workshops in Bengali and English.
A team of 15 community members are being mobilised to participate in this event.
Wikimedia India Chapter has promised resources in terms of brochures and FAQ booklets and T-shirts.
Wikimedia India Programs team has promised resources in terms of people as well as organisational support as may be required by the community.
Wikipedia participation at 'Kolkata Book Fair 2012' for outreach Wikipedia/Wikimedia movement in India specially for Bengali Wikipedia.
Outreach and expand Wikipedia/Wikimedia movement at East Indian ( Bengali,Oriya, Assamese, Bishnupriya Manipuri major four language from Eastern India )
Wikimedia India Chapter Membership

Budget and resources

Please provide a detailed breakdown of project expenses according to the instructions here.

Grantees are subject to line-item scrutiny of expenses. Changes to the approved budget beyond 10% in any category must be approved in advance.

Project budget table

Item	Amount in	Approx. in US dollars
Part 1: Stall Rental
1.1 Stall Booking @ 9sqm	200,000	$3226
Part 2: Decoration
2.1 Stall Decoration	30,000	$484
2.2 Furniture Rent	6,000	$97
2.3 Plasma TV 44 ( Rental)	15,000	$240
2.4 Laptop Rent	5,000	$81
2.5 Sound System	15,000	$242
2.6 Banner	2000	$32
Part 3: Reimbursement for volunteers
3.1 Transportation	5,000	$81
3.2 Food @ 1000 per day	12,000	$194
3.3 Hire 2 Staff/bearer @ 500 for 12 days	12,000	$194
Part 4: Incidentals
4.1 Insurence	1,000	$16
4.2 Electricity Charge	5,000	$81
4.3 Internet Charges	4000	$65
4.4 Other incidentals	10,000	$161
Part 5: Promotion Leaflets
5.1 Bengali FAQ, 10000 copies	20,000	$323
5.2 Bengali Promotion leaflet	4000	$65
5.3 English Wikipedia leaflet	4000	$65
Total	3,50,000	~$5,645.00

Assumption is that $1 = INR 62.00 [1]

Total cost of project

350,000.pp ($5,600.00)

Total amount requested from the WMF Grants Program

316,000 ( $5,056.00)

Additional sources of revenue that may fund part of this project, and amounts funded: Wikimedia India will fund rest of the amount

Non-financial requirements

See a description of nonfinancial assistance available. Please inform Wikimedia Foundation (WMF) of any requirements for non-financial assistance now.

Requests for non-financial assistance

Swag
- T-shirts (50)
- Stickers (100)
- Buttons (100)
It will be great if some of the Wikimedia officials can attend these Fair.
Local Volunteer support from different cities and towns.
We will need to work together with local volunteers in getting the venues and other facilities from Government institutions, colleges, NGOs and companies, who will support our cause. Any support from the foundation for contacting such people or organisations are highly welcome.
Possibly printed copies of promotional materials like commons:File:Bengali wikipedia FAQ book.pdf or other Wikimedia goodies for distribution.

Other benefits

We believe this project covers several points of the Wikimedia strategic plan. One of 2011 key goals of the foundation is to bootstrap community programs in key geographies like India. The project hopefully help in increasing people awareness of Wikipedia , to get more people contributing to the various Wikiprojects and boosting up the development of Indic language Wikipedias & India related content to English Wikipedia.

A strong, diverse and engaged community.
Growth in editorship and readership within Eastern India.

Measures of success

We will consider this project a success if the funds are used for this purpose. We will be able to report on:

Footfall at the Kolkata Book Fair Wikimedia stall
Estimate of materials distributed
Any distinct follow-up initiatives with the attendees as a direct result of the book fair stall
New contributors to the Indic language & English Wikipedias (measurable)
There are, of course, things that cannot be tangibly measured, such as the impact of the larger participation of East Indian community (Bengali, Oriya, Assamese, Bishnupriya Manipuri major four language from Eastern India) in the dissemination of the free culture and access to knowledge via Wikipedia/Wikimedia.

Team members (optional)

For grantees

If you are the grantee or representative that wrote this grant submission, you may request changes by using these links:

Create a request for an extension of the approved project completion date.
Create a request for changes to the approved project budget.