Grants:Programs/Wikimedia Community Fund/Conference Fund/Wikimedia CEE Meeting 2024/Final Report

Conference Fund Final Report

Report Status: Draft

Due date: 30 December 2024

Funding program: Conference Fund

Report type: Final

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General information

Title of proposal: Wikimedia CEE Meeting 2024
Username of applicant: Zafer
Name of organization: N/A
Amount awarded: 134960
Amount spent: USD,

Part 1: Understanding your work

1. Did your event have any impact that you did not expect, positive or negative?

2. What do you think will be the long term impact of this conference?

3. Would you say that your work improved participants’ ability to apply new skills and knowledge?

Yes

3a. If yes, please describe how and why you think this was successful. Please describe why you think this is the case.

4. Please use this space to upload media and other files that help tell your story and impact. You can also provide links to them.

Field to type in URLs.

N/A

5. To what extent do you agree with the following statements regarding the work carried out with the support of this Fund? You can choose “not applicable” if your work does not relate to these goals.

Our efforts during the Fund period have helped to...
A. Bring in participants from underrepresented groups
B. Create a more inclusive and connected culture in our community	Strongly agree
C. Develop content about underrepresented topics/groups
D. Develop content from underrepresented perspectives	Agree
E. Encourage the retention of editors	Strongly agree
F. Encourage the retention of organizers	Strongly agree

6. Please share resources that would be useful to share with other Wikimedia organizations so that they can learn from, adapt or build upon your work. For instance, guides, training material, presentations, work processes, or any other material the team has created to document and transfer knowledge about your work and can be useful for others. Please share any specific resources that you are creating, adapting/contextualizing in ways that are unique to your context (i.e. training material).

Upload Documents and Files

Here is an additional field to type in URLs.

N/A

7. Is there anything else you would like to share about how your efforts helped to bring in participants and/or build out content, particularly for underrepresented groups?

N/A

Part 2: Your main learning

8. Were there any major challenges or things you found difficult that you would like to share? What would you do differently next time?

9. Was there any non-financial support that the Wikimedia Foundation could have provided that would have better supported you in achieving your goals?

10. What would you recommend on a local and/or regional level as the best next step to leverage your success and momentum?

11. Please add any 3 operational recommendations for future events organizers.

Part 3: Metrics

12. Open Metrics reporting

In your application, you defined some open metrics and targets (goals). You will see a table like the one below with your metric in the title and the target you set in your proposal automatically filled in.

Open Metrics Summary
Open Metrics	Description	Target	Results	Comments	Methodology
Number of Participants	We expect at least 150 members from different affiliations and communities, invited guests, and local and self-funded participants.	150	N/A	N/A	N/A
Number of Submissions	We expect approximately 80 submissions for the program based on the number of previous conferences.	80	N/A	N/A	N/A
Feedback from participants	The number of feedback we expect from participants will help us analyze our event while preparing a report.	40	N/A	N/A	N/A
Partner Involvement	We are expecting 15 representatives from the WMTR Partner Organization	15	N/A	N/A	N/A
Institutions	We expect the involvement of at least five educational institutions in Turkey in our event.	5	N/A	N/A	N/A

13. Were there any metrics in your proposal that you could not collect or that you had to change?

No

13a. If you have any difficulties collecting data to measure your results, please describe and add any recommendations on how to address them in the future. Also mention why you felt you had to change some metrics.

N/A

14. Here are the templates of registration and survey tools that the Wikimedia Foundation has developed so that you can use in your conference fund work.

1. Standard Registration Form, 2. Post-event participant survey

14a. Please share the result(s) with us, provide the link(s) or summarize the main result(s) and insight(s) from them.

N/A

14b. If you used other forms, please share them with us, as these forms might be useful for others to use.

Part 4: Financial reporting and compliance

15. & 16. Please state the total amount spent in your local currency.

17. Please state the total amount spent in USD.

USD

18. Please report the funds received and spending in the currency of your fund.

Upload a financial report file.

Please provide a link to your financial reporting document.

N/A

As required in the fund agreement, please report any deviations from your fund proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.

19. If you have not already done so in your budget report, please provide information on changes in the budget in relation to your original proposal.

N/A

20. Do you have any unspent funds from the Fund?

20a. Please list the amount and currency you did not use and explain why.

N/A

20b. What are you planning to do with the underspent funds?

N/A

20c. Please provide details of hope to spend these funds.

N/A

21. Are you in compliance with the terms outlined in the fund agreement?

Yes

22. Are you in compliance with all applicable laws and regulations as outlined in the grant agreement?

Yes

23. Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Funds as outlined in the grant agreement? In summary, this is to confirm that the funds were used in alignment with the WMF mission and for charitable/nonprofit/educational purposes.

Yes

24. If you have additional recommendations or reflections that don’t fit into the above sections, please write them here.