Grants:Programs/Wikimedia Community Fund/General Support Fund/AvoinGLAM 2025
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Applicant information
edit- Organization name or Wikimedia Username for individuals. (required)
- AvoinGLAM
- Do you have any approved General Support Fund requests? (required)
- Yes, I have already applied and received a General Support Fund
- You are applying as a(n). (required)
- Group of individuals not registered with an organization
- Are your group or organization legally registered in your country? (required)
- No
- Do you have a fiscal sponsor?
- Yes
- Fiscal organization name.
- N/A
- Please provide links to the following documents if they are available
These documentation can be provided in your local language(s), no translations required.
- Organizational website
- Detailed financial reporting and/or audits
- Documentation of the governance structure, board list, governance processes
- Documentation of the general assembly decision on your plan
- Organizational website Open Knowledge Finland https://www.okf.fi/
Organizational website AvoinGLAM https://meta.wikimedia.org/wiki/AvoinGLAM, https://www.avoinglam.fi/en/ Detailed financial reporting and/or audits https://drive.google.com/file/d/1BVOrOE9iKIMS3maEyMSa45vLctwOZMeT/view?usp=sharing Documentation of the governance structure, board list, governance processes, Open Knowledge Finland: https://www.okf.fi/about/people/ Documentation of the governance structure, board list, governance processes, AvoinGLAM: https://meta.wikimedia.org/wiki/AvoinGLAM/AvoinGLAM_charter (to be updated at the end of the year) MoU between OKFI and AvoinGLAM: https://drive.google.com/file/d/1RzAJ9CtqW8FLDtUxVaTSyjz7z2cZRPk4/view General fiscal sponsorship agreement draft for OKFI: https://docs.google.com/document/d/1dwQozwNXFU703Qx9ViT4zIOwonPOHESUr71NM5Aw6-E/edit?usp=sharing Documentation of the general assembly decision on your plan Not presented to the OKFI General Assembly Approval by AvoinGLAM annual meeting https://drive.google.com/file/d/11xAmZ_VPTfT8x8-_7-N_dBXgEOIVkDN_/view?usp=sharing
Main proposal
edit- 1. Please state the title of your proposal. This will also be a title for the Meta-Wiki page. (required)
- AvoinGLAM 2025
- 2. Do you want to apply for the multi-year base funding for 3 years? (required) (only for returning applicants)
- No
- 2.1. Provide a brief overview of Year 2 and Year 3 of the proposed plan and how this relates to the current proposal and your strategic plan? (required)
N/A
- 3. Proposed start date. (required)
- 2025-01-01
- 4. Proposed end date. (required)
- 2025-12-31
- 5. Does your organization or group have an Affiliate or Organizational Annual Plan that can help us understand your proposal? If yes, please provide it. (required)
- Yes
- https://docs.google.com/document/d/1wPWbZzsnBDXr-KNHqyiFLn13Sb4OxrUpiM59Ej3lFRk/edit
- 6. Does your affiliate, organization or group have a Strategic Plan that can help us understand your proposal? If yes, please provide it. (required)
- Yes
- https://meta.wikimedia.org/wiki/AvoinGLAM/AvoinGLAM_charter
- 7. Where will this proposal be implemented? (required)
- International (more than one country across continents or regions)
- GLAM community-building takes place in the international GLAM community.
Living Heritage projects are carried out with international partners. The exact partners are confirmed as we go. We have had discussions with Australia, India, Ghana, Turkey, and Estonia. The Wikidocumentaries project is created in collaboration with an international team. We participate in global advocacy initiatives.
- 8. What are your programs, approaches, and strategies? What are the challenges that you are trying to address and how will your strategies support you in addressing these challenges? (required)
Cultural Commons is our overarching theme for 2025.
We firmly believe that the collaboration with knowledge stewards (institutions and communities) is the cornerstone of the thriving future knowledge commons for which the Wikimedia projects are vital platforms. In the future, Wikimedia and its peer organizations and content partners jointly care for the ecosystem that safeguards the trusted knowledge of humanity.
Projects
AvoinGLAM engages in a select number of projects: Wikidocumentaries, Living Heritage and the Public Domain initiative.
Wikidocumentaries – We are focusing our attention on further developing Wikidocumentaries to welcome developers and content contributors to the platform. Eventually, we would like to propose it to become a Wikimedia sibling project. It is our understanding that an additional layer is needed on top of Wikimedia projects to effectively make use of the rich, interconnected data of the Wikimedia projects, in a way that is engaging for the media-rich internet of today. In addition, Wikidocumentaries can integrate materials from trustworthy third party repositories or connect with community archives managed on connected platforms. In collaboration with other aligned initiatives, we wish to further develop the idea of a Wikibase for community archives to bring this vision to life. We will evaluate Wikidocumentaries in the light of related European projects - Data Space for Cultural Heritage and the European Collaborative Cloud for Cultural Heritage as well the Commons DB project by Open Future. During the year, we aim to secure further funding for the project for the years to come.
We will hire a part-time developer-coordinator to work with both the codebase and the contributors, detecting and fixing bottlenecks and working together with the AvoinGLAM coordinator to open the project up for contributions and towards an actual project launch. We will also establish a project steering committee to oversee the decisions and support the development.
Living Heritage – We will continue our Living Heritage project with dedicated collaborations with partners across the world. We will also partner with Finnish GLAMs, researchers and heritage professionals in exploring the factors that contribute to sustainability and human rights through living heritage. Living heritage is also a perfect sounding board for many of our advocacy points, such as ethical sharing and language revitalization, which we can tap into with further incubated projects.
Public Domain – AvoinGLAM will participate in the Public domain project coordinated by Creative Commons and meemoo by employing a student trainee for this short-term project. It is an awareness-raising event, which gives us the opportunity to work internationally, and provide an opportunity for a student to engage in the questions of open culture and bring back to their studies. In addition to this, we will promote the use of the Creative Commons Public Domain Mark as it is being adopted by Helsinki City Museum, and advocate for the Guidelines for Open Access to cultural heritage that we produced for Espoo City Museum and published as a best practice for others to adopt.
Training
Train the trainers – With a dedicated partner, AvoinGLAM will train professionals to address questions of open cultural heritage. The project serves the creation and dissemination of important information resources and it allows us to engage new ambassadors within the cultural heritage field.
Collaboration of the Cultural Commons
Global Wikimedia GLAM community of practice – To support the global GLAM-Wiki community, we plan to work on the following issues:
- We will coordinate the organization of GLAM resources on Metawiki, connecting the efforts with the Metabase project by WMSE, the initiative of the WMF Culture & Heritage Team, Wikimedistas de Uruguay, and This Month in GLAM.
- We join coordinating the global GLAM-Wiki calls.
- We will engage in discussions regarding the preconditions for GLAM on Wikimedia projects, such as the creation and maintenance of the crucial tools for enabling data and media imports for GLAM coordinators as well as institutional partners.
- We participate in developing reconciliation interfaces for data import tools.
- Susanna Ånäs participates in the Content Partnerships Hub Expert Committee and we join other discussions to outline and document best GLAM practices, such as managing data for the Wiki Loves projects.
Collaborating across the Commons – We liaise between the peer organizations, bringing their perspectives to each other's agenda: Wikimedia GLAM, Creative Commons Open Culture, Open Knowledge Network. We join Flickr Commons community discussions. AvoinGLAM will play a key role in reinvigorating the activities of Creative Commons Finland. We participate in the workings of committees and communities of GLAM partners in Finland and internationally, for example the Round Table of Digital Cultural Heritage, Finna Consortium, Time Machine Finland
Public Policy Advocacy
Finnish Advocacy Network – We will seek to strengthen our advocacy work in Finland in collaboration with the peer organizations and join European and global efforts representing that network, following the example of Bündnis F5 in Germany.
Advocacy pipeline – In collaboration with OKFI and partners, we will structure our collaborative brainstorming power around an advocacy pipeline from round table discussions to communicating the advocacy outcomes in the means best suited for the issues in question. At AvoinGLAM, we are particularly focused on the intersection of human rights, environmental issues, and cultural heritage. Together, we will explore critical subjects such as AI, global power dynamics, security, data spaces, and European data policy, among others. The insights will inform campaigns, memes, podcasts, or policy papers, for example, amplifying, explaining and further refining the issues.
TAROCH – We actively participate in the Creative Commons-steered initiative TAROCH, Towards a Recommendation on Open Cultural Heritage, with a focus on developing an advocacy strategy and disseminating advocacy tools and materials to promote the wider recognition of open access to cultural heritage.
Incubator
AvoinGLAM supports and develops a number of projects. We plan for later execution and fundraise for some of the projects, while others exceed our capacity for hands-on work, such as large-scale data imports, extensive content curation, or complex software development. In those cases, we focus on conceptual development, advising, or facilitating partnerships, empowering others to take the lead. Additionally, AvoinGLAM joins research collaborations that benefit the cultural commons.
GLAM Sauna – We wish to continue the successful co-creation events following Hack4OpenGLAM and AI Sauna. Due to the constrained schedule, we are drafting an open culture hack event in the program for 2026 instead of 2025. The event will be planned to become part of the Oulu European Cultural Capital program in 2026. We hope to invite the global GLAM community to join the event.
Sámi languages and culture – Following the Supporting Sámi languages in digital services project by the National Library of Finland, we continue envisioning activities to support the controlled sharing of Sámi cultural heritage online.
Commons Database – AvoinGLAM has been following the development of the Public domain registry by Open Future, as it contributes to the vision of the federated knowledge commons. We hope to be able to include it as a source of information for Wikidocumentaries, when the projects get more mature.
Buildings data – RYHTI is the novel database of the Finnish Ministry of Environment for built heritage. Together with the ministry and Wikimedia Finland we explore its use for Wiki Loves Monuments while Wikimedia Finland will take the work forward.
Sampos – The Semantic Computing Research Group at Aalto University have produced over 20 linked open data repositories addressing several aspects of Finnish culture over the course of more than 20 years. AvoinGLAM invites Wikimedia Finland to work together with us to import the data to Wikidata to power cultural linked data projects of Finnish culture.
Data pipelines – We will explore data pipelines from various repositories and tools to advocate for better interoperability in the knowledge commons, as we apply to join the COST-DATAMIND network.
FAIR & CARE – With DAK, the National CODATA Committee on Data, we will explore crossovers on open culture and science. As an example, we will collaborate on making FAIR & CARE data principles understandable and actionable. Together we can involve students in our work.
- 9. What categories are your main programs and related activities under? Please select all that apply. (required)
| Category | Yes/No |
|---|---|
| Education | No |
| Culture, heritage or GLAM | Yes |
| Gender and diversity | No |
| Community support and engagement | Yes |
| Participation in campaigns and contests | No |
| Public policy advocacy | Yes |
| Other | No |
Culture, heritage or GLAM
- 9.2. Select all your programs and activities for Culture, heritage or GLAM. (required)
- Documenting or incubating languages on Wikimedia projects, Introducing new approaches to underrepresented culture and heritage, e.g. decolonising or reparative work; oral and visual knowledge; outreach to communities of origin, indigenous and first nations self-determination, Supporting institutions to open up their collections, data, metadata, and research, Supporting GLAM professionals to incorporate use of Wikimedia in their work, through documentation, training, or Wikimedian in Residence programs, Partnering with institutions, professional associations, and allied organizations to raise awareness of open culture, ethical sharing, and related issues, Other
- Other programs and activities if any: Advocate for an inclusive, sustainable and interoperable technical framework for GLAM, accessible to all kind of contributors.
Community support and engagement
- 9.4. Select all your programs and activities for Community support and engagement.
- Organizing meetups, conferences, and community events, Supporting community members' participation in events and conferences, Offering non financial support and services to community members (equipment, space, books, etc.), Other
- Other programs and activities if any: Create shared resources on Meta
Public policy advocacy
- 9.6.1. What specific laws, or legislative topics, are you targeting with your advocacy plans? Please be as specific as possible. (required)
At AvoinGLAM, we are particularly focused on the intersection of human rights, environmental issues, and cultural heritage.
AvoinGLAM's work has traditionally been focused on legislation governing copyright. The implementation of the DSM directive was only partial in Finland, parts were unsatisfactory from the civil society's perspective and some are already outdated. The work continues with governmental strategies for cultural heritage.
On a global level, the TAROCH initiative focuses on developing an advocacy strategy and disseminating advocacy tools and materials to promote the wider recognition of open access to cultural heritage.
AvoinGLAM also explores policies, practices or legislation that would address collective authorship as in cases of traditional knowledge.
Together with OKFI and partners, we will explore critical subjects such as copyright and intellectual property in relation to AI, data sovereignty of individuals, sovereign and indigenous nations, data governance, global power dynamics, security and protection in relation to sharing, data rights and transparency, and other European data policy issues.
MyData Global is a movement incubated at OKFI, the fiscal sponsor of AvoinGLAM. The network promotes a human-centric approach to data governance, and advocates for data rights and transparency. Joint discussions will allow us to take into account perspectives otherwise less represented in our work.
Public benefit in tech policies and the balance between sharing and protecting come to play in most of the issues we wish to comprehend and craft into advocacy for public policies.
- 9.6.2. What are the main methods and tactics via which you plan to advocate for this public policy change? Please be as specific as possible. (required)
AvoinGLAM will take the lead of the planned joint advocacy work in Finland with Open Knowledge and other aligned organizations. We have identified the following tactics.
- We will start gathering an advocacy network in Finland, following the model of Bündnis F5 in Germany. The goal of the network is to collaborate on any legislative public policy issue affecting the knowledge commons that calls for attention and action on the national or European level. The network will be jointly represented in international advocacy networks.
- Separately from the network, we will invite round tables or other forms of discussion such as futuring workshops to discuss emerging issues affecting the domain of open knowledge.
- The insights from both activities will inform campaigns, memes, podcasts, statements or policy papers, for example, amplifying, explaining and further refining the issues.
- Furthermore, we will participate in the workings of the advocacy coalition of the Creative Commons initiative TAROCH, Towards a Recommendation on Open Cultural Heritage.
- 9.6.3. Approximately, how much of the requested budget will you dedicate to public policy advocacy (local currency)?
- 13000
- 10. Please include a link to or upload a timeline (operational calendar) for your programs and activities. (required)
- https://docs.google.com/spreadsheets/d/1LS9zD2V3KdHFNbiurUugfeeZm06M7DQl3O9GcR6KoZE/edit?gid=543933506#gid=543933506
- 11. Describe your team. (required)
- Community lead - salaried, Susanna Ånäs
- Wikidocumentaries developer community lead - part-time salaried / contractor, to be hired with an open international call
- The Steering Group has an optional elected Chair and 4–9 elected members. The Steering Group members are elected annually in the AvoinGLAM General Meeting. To be eligible for voting and to run for candidacy in the AvoinGLAM Steering Group, individuals must join Open Knowledge Finland as members.
- It is recommended that AvoinGLAM have representatives in the Board of Open Knowledge Finland
With partial funding from the WMF CSF
- University trainee to work on Public Domain campaign
Other funding
- Communications professional - to be hired, salaried or contractor, shared resource and funding with OKFI
- 12. Will you be working with any internal (Wikimedia) or external partners? Describe the characteristics of these partnerships and bring a few examples of the most significant partnerships. (required)
We will work with the Wikimedia global GLAM community to coordinate managing resources on Metawiki. We will additionally work with Wikimedia Sweden and Wikimedia Germany integrating the Metabase project to it.
In our advocacy work with Open Knowledge Finland, we engage with all the open knowledge stakeholders in Finland, with the goal of creating an advocacy network. Additionally, we will identify topics of impact and gather round table discussions around those issues and stakeholders involved with them.
Globally, we work with peer networks such as Creative Commons and the Open Knowledge Network.
With Wikimedia Finland we collaborate on several projects for which we do not have adequate technical resources.
With the living heritage project we may be assisted by the European Network of Focal Points for the UNESCO ICH convention to find partners for Wikimedia affiliates in their countries.
We generally work with many partners and try to find new collaborations as well as work further with existing ones.
- 13. In what ways do you think your proposal most contributes to the Movement Strategy 2030 recommendations. Select all that apply. (required)
- Increase the Sustainability of Our Movement, Improve User Experience, Coordinate Across Stakeholders, Invest in Skills and Leadership Development, Manage Internal Knowledge, Identify Topics for Impact, Innovate in Free Knowledge, Evaluate, Iterate, and Adapt
Metrics
editWikimedia Metrics
edit- 14. Please select and fill out Wikimedia Metrics for your proposal. (recommended)
- 14.1. Number of participants, editors, and organizers.
All metrics provided are optional, please fill them out if they are aligned with your programs and activities.
| Metrics name | Target | Description |
|---|---|---|
| Number of all participants | 200 | The calculation for metrics figures can be found in the financial plan document https://docs.google.com/spreadsheets/d/1LS9zD2V3KdHFNbiurUugfeeZm06M7DQl3O9GcR6KoZE/edit?gid=543933506#gid=543933506 |
| Number of all editors | 80 | GLAM participants, Living Heritage, translators |
| Number of new editors | N/A | |
| Number of retained editors | N/A | |
| Number of all organizers | 105 | Included any individuals we plan the program with whether or not Wikimedians |
| Number of new organizers | N/A |
- 14.2. Number of new content contributions to Wikimedia projects. (recommended)
| Wikimedia project | Created | Edited or improved |
|---|---|---|
| Wikipedia | ||
| Wikimedia Commons | ||
| Wikidata | 2000 | 2000 |
| Wiktionary | ||
| Wikisource | ||
| Wikimedia Incubator | ||
| Translatewiki | ||
| MediaWiki | ||
| Wikiquote | ||
| Wikivoyage | ||
| Wikibooks | ||
| Wikiversity | ||
| Wikinews | ||
| Wikispecies | ||
| Wikifunctions / Abstract Wikipedia |
- Description for Wikimedia projects contributions metrics. (optional)
Rough estimate, it will depend a lot on the activity in the living heritage projects, or whether imports we are initiating will be counted.
Other Metrics
edit- 15. Do you have other quantitative and qualitative targets for your project (other metrics)? (required)
- Yes
| Other Metrics | Description | Target |
|---|---|---|
| Visitors | Visitors to sites, impressions | 26000 |
| Partners | Partnering organizations | 100 |
| Outputs | Train the trainers: Learning materials TBC
GLAM-Wiki: Structures for materials management Advocacy pipeline: Translatable advocacy materials, Advocacy report |
3 |
| N/A | N/A | N/A |
| N/A | N/A | N/A |
Budget
edit- 16. Will you have any other revenue sources when implementing this proposal (e.g. other funding, membership contributions, donations)? (required)
- Yes
- 16.1. List other revenue sources. (required)
Open Knowledge Finland support for joint advocacy Student trainee support
- 16.2. Approximately how much revenue will you have from other sources in your local currency? (required)
- 16800
- 17. Your local currency. (required)
- EUR
- 18. What is the total requested amount in your local currency? (required)
- 93879.2 EUR
| Year | Amount (local currency) |
|---|---|
| Year 1 | N/A EUR |
| Year 2 | N/A EUR |
| Year 3 | N/A EUR |
- 19. Does this proposal include compensation for staff or contractors? (required)
- Yes
- 19.1. How many paid staff members do you plan to have? (required)
Include the number of staff and contractors during the proposal period. If you have short-term contractors or staff, please include them separately and mention their terms.
- 1 staff
1 contractor 1 trainee, 1–3/24
- 19.2. How many FTEs (full-time equivalents) in total? (required)
Include the total FTE of staff and contractors during the proposal period. If you have short-term contractors or staff, please include their FTEs with the terms separately.
- 1 FTE coordinator
0.2 FTE developer-coordinator 0.28 FTE / 1–3/25 student trainee (56% of the 0.5 FTE expense for 1–3/25)
- 19.3. Describe any staff or contractor changes compared to the current year / ongoing General Support Fund if any. (required only for returning grantees)
- Coordinator FTE change from 0.7 FTE to 1 FTE, inflation increase (adding also missed increase from 2023)
Salary employee overhead correction from 35% to 38%. The usual OKFI percentage is 40%. Different temporary contracts
- 20. Please provide an overview of your overall budget categories in your local currency. The budget breakdown should include only the amount requested with this General Support Fund (required).
| Budget category | Amount in local currency |
|---|---|
| Staff and contractor costs | 83879 EUR |
| Operational costs | 5500 EUR |
| Programmatic costs | 4500 EUR |
- 21. Please upload your budget for this proposal or indicate the link to it. (required)
Additional information
edit- 22. In this optional space you can add any other additional information about your proposal or organization that you think can help us when reviewing your proposal. (optional)
By submitting your proposal/funding request you agree that you are in agreement with the Application Privacy Statement, WMF Friendly Space Policy and the Universal Code of Conduct.
We/I have read the Application Privacy Statement, WMF Friendly Space Policy and Universal Code of Conduct.
- Yes
Feedback
edit- Please add any feedback to the grant discussion page only. Any feedback added here will be removed.