Grants:Programs/Wikimedia Community Fund/Rapid Fund/WikiLovesLibrariesNigeria (ID: 21979798)/Final Report
Report Status: Under review
Due date: 30 January 2023
Funding program: Rapid Fund, Wikimedia Community Fund
Report type: Final
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edit- Title of Proposal: WikiLovesLibrariesNigeria
- Username of Applicant: Bukky658
- Name of Organization: N/A
- Amount awarded: 2200
- Amount spent: 2200.54 USD, 942000 NGN
Part 1 Understanding your work
edit1. Briefly describe how your proposed activities and strategies were implemented
Wiki Loves Libraries Nigeria is an initiative created to bridge the content gap on Wikipedia, Wikidata, and Wikicommons about Libraries and notable librarians in Nigeria. The campaign commenced on the 29th of November 2022 and ended on the 31st of December 2022; two training sessions were held with a series of online training with up to 18 to 22 participants in attendance. The training specifically exposed participants to the core content policies of Wikipedia, how to create an article from scratch using the article creation wizard, perform minor edits, add citations, info boxes, and categories, and expand articles, how to upload media files on Wikicommons, merge items and edit on Wikidata. The participants were engaged in Edithatons using the resource guide in the participant's activities section of the project meta page with one-on-one support from the project team.
2. Were there any strategies or approaches that you felt were effective in achieving your goals? Please describe these strategies and approaches.
One of the very effective strategies used in achieving our goal was engaging participants(Librarians) that the content gaps focus on, sharing off-wiki signals (Research outputs) and on-wiki signals to expose them to the content gaps as well as one-on-one support to help the participant know the do's and don't's of Wikipedia and the other Wikimedia projects, It also helped to clear their misconceptions about Wikipedia and helped them better understand how they can contribute their quota and improve contents on Wikipedia. Another strategy that worked was sharing video recordings on how they can contribute to the campaign via google drive and suggesting articles they could work on.
3. Please use this space to upload media and other files that help tell your story and impact.
Field to type in URLs.
https://docs.google.com/document/d/1MsPli3XLUppQt_znJTq5vP7u44rNOiMZX5MwJZ6a1IA/edit
4. To what extent do you agree with the following statements regarding the work carried out with the support of this Fund? You can choose “not applicable” if your work does not relate to these goals.
| A. Bring in participants from underrepresented groups | Strongly agree |
| B. Create a more inclusive and connected culture in our community | Strongly agree |
| C. Develop content about underrepresented topics/groups | Strongly agree |
| D. Develop content from underrepresented perspectives | Strongly agree |
| E. Encourage the retention of editors | Strongly agree |
| F. Encourage the retention of organizers | Strongly agree |
5. Is there anything else you would like to share about how your efforts helped to bring in participants and/or build out content, particularly for underrepresented groups?
Collaboration and partnership with Librarians across different institutions helped bring in participants willing to participate in the campaign and create quality content on Wikipedia and Wikidata. Involving other Wikimedians unfamiliar with the topic of impact slowed down our campaign at some points. We had to engage them in several one-on-one sessions before they became acquainted with the campaign theme and contributed meaningfully. Time constraints were one of the major barriers faced by the practising librarians involved in the campaign, as they had few hours to spare editing and to join online training due to their work routines.
Part 2: Your main learning
edit6. In your application, you outlined your learning priorities. What did you learn about these areas during this period?
The participant's perception of Wikipedia was intermediate as more than 75% of them were familiar with Wikipedia and its sister project and could perform minor edits like 1lib1ref but could not create infoboxes, expand articles and create articles from scratch. Hence, the training specifically exposed participants to other ways of improving content on Wikipedia aside from adding citations to existing articles, and how to upload media files on Wikicommons, and edit on Wikidata.
The best metric for measuring the outcome of the campaign was article listings and the use of the direct link to participants' special contributions through the Outreach dashboard.
From the edits recorded it was glaring that the campaign met the expectations set and because the topic focused majorly on the participants they were eager to contribute their quota on Wikipedia and its sister projects.
I learnt that providing instant feedback and one on one supports for Participants improves community engagement and prioritize skills, which increases their editing contributions and sustains their presence in various Wikimedia projects.
To effectively improve content gaps in Wikipedia and its sister's project, there is a need to identify the content gaps, the availability of information resources, and the right participants to bridge the gap.
7. Did anything unexpected or surprising happen when implementing your activities?This can include both positive and negative situations. What did you learn from those experiences?
Yes, more participants joined the campaign dashboard than planned, which affected the team's budget and metric-tracking activities as some were on multiple campaigns. Hence we had to track participants' contributions individually manually. Also, we discovered that many librarians were interested in the campaign as it was new and different. We also discovered that many articles relating to libraries and librarians in Nigeria had wrong categorisations and were poorly written. So, we had more improvements made than article creations.
8. How do you hope to use this learning? For instance, do you have any new priorities, ideas for activities, or goals for the future?
I hope to build our next campaign upon these learnings and focus on establishing more partnerships with librarians. We have seen how working with librarians can help measure higher impacts and provide guidance for other non-librarians when improving content about libraries and librarians.
9. Documentation of resources: Use this space to upload any documents that would be useful to share with others (e.g. communications material, training material, presentations).
Here is an additional field to type in URLs.
https://docs.google.com/document/d/1il5E3T8x0idsS_BiqV4w-R9F5FZKRh6T/edit
Part 3: Metrics
edit10a. Open Metrics reporting
In your application, you defined some open metrics and targets (goals). You will see a table like the one below with your metric in the title and the target you set in your proposal automatically filled in. Use the tables to report the result. Use the comments column to describe any aspects of this result that you find relevant. If the results were different from the initial target (goals) then you can explain why and what you learned from this. You can also provide any qualitative analysis regarding these results. In the last column please describe the tools and methodology used to collect this data and any difficulties you might have had.
| Open Metrics | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| Number of event | We will have a total number of 4 events (online and offline). The events will include editing and article creation on Wikipedia and improving / creating Wikidata items. As well as uploading media files on WikiCommons | 4 | 4 | We held four events (two online and two offline). The events included editing, creating articles on Wikipedia, adding photos to articles, and improving/creating Wikidata items. As well as uploading media files on WikiCommons.We also had a series of one-on-one support for individual participants to guide them further. | Google form, zoom recordings, photographs and record keeping. |
| Number of Newly Recruited Wikimedians | At least 50% of the total participants will be new editors | 30 | 30 | 50% of the total participants were supposed to be new editors, however, only 2.1% (7 participants) out of the total participants (30) were new editors as most of the participants had already created their accounts and joined a previous campaign whether active or inactive. | Outreach dashboard and google form. |
| Contribution of contents to Wikipedia on topics related to the different types of libraries, library associations, and notable librarians in Nigeria | A four weeks closely monitored edit-a-thon will be created that will ensure massive contribution/improvement to Wikipedia, Wikidata and Wikicommons on the identified areas of existing content gaps | 350 | 618 | Four weeks of closely monitored edit-a-thon were created to ensure massive contribution/improvement to Wikipedia, Wikidata and Wikicommons on the identified areas of existing content gaps. Hence we surpassed the expected target of 350 edits on Wikipedia, Wikidata, and Wikicommons. | Outreach dashboard |
| N/A | N/A | N/A | N/A | N/A | N/A |
| N/A | N/A | N/A | N/A | N/A | N/A |
10b. Core Metrics reporting
In your application, you defined targets for some core metrics and targets (goals). You will see a table like the one below with each core metric in the title and the target you set in your proposal automatically filled in. Use the tables to report the result. Use the comments column to describe any aspects of this result that you find relevant. If the results were different from the initial target (goals) then you can explain why and what you learned from this. You can also provide any qualitative analysis regarding these results. In the last column please describe the tools and methodology used to collect this data and any difficulties you might have had. Note: a table will appear for each Wikimedia project content contribution you defined in your proposal.
| Core metrics | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| Number of participants | We will be working with 60 Participants which will be made up of Chartered practicing librarians and Students of Library and Information Science in Nigeria and 4 project team members. | 34 | 69 | We worked with 61 Participants and 8 project team members. Instead of the proposed target of working with 30 Participants, which will be made up of Chartered practising librarians, Students of Library and Information Science in Nigeria, and 4 project team members. This ensures adequate coordination and builds capacity for other volunteers interested in organising campaigns. We also had many participants who were not librarians interested in the campaign, which increased our participants' targets. | Outreach dashboard, WhatsApp, and google form |
| Number of editors | 15 Newly Registered Users (new editors): The number of participants that create new accounts on a Wikimedia project as part of the proposal’s activities, and 15 Returning editors: Editors that are already registered prior to the project activities but participate in editing activities associated with the project. | 30 | 61 | The number of participants that created new accounts on a Wikimedia project as part of the proposal’s activities was (7), while most of the participants (54) were returning editors that had already registered before the project activities but participated in editing activities associated with the project. | Outreach dashboard |
| Number of organizers | 1 Project Lead, 2 Facilitator, and 1 Advisor/Resource person | 4 | 8 | 1 Project Lead, 6 Facilitator, and 1 Advisor/Resource person. To ensure that many participants had access to one-on-one support during the campaign, we had to involve other interested facilitators and volunteers willing to coordinate the campaign and offer support to editors. | Individual interest in the campaign and the project's impact topic. |
| Wikimedia Project | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| Wikipedia | The total number of citations, Wikilinks, improved, expanded, and/or created articles | 100 | 164 | We exceeded our target of adding citations, Wikilinks, improving, expanding, and/or creating 100 articles. | Outreach dashboard and article listing on the meta page. |
| Wikimedia Commons | Uploading freely license pictures of libraries and notable librarians on Wikicommons. | 100 | 325 | We exceeded our target of uploading 100 freely licensed pictures of libraries and notable librarians on Wikicommons. | Outreach dashboard |
| Wikidata | Creating and updating items on Wikidata about different types of Libraries and notable Librarians in Nigeria on Wikidata. | 150 | 129 | We did not exceed our target of creating and updating 150 items on Wikidata about different types of Libraries and notable Librarians in Nigeria because we discovered that they were many duplicated existing items of libraries and Librarians in Nigeria. So we had to merge most of the existing items rather than create new items during the campaign. | Outreach dashboard |
| N/A | N/A | N/A | N/A | N/A | N/A |
| N/A | N/A | N/A | N/A | N/A | N/A |
12. Did you have any difficulties collecting data to measure your results? This could include things like a lack of time or resources, or the expertise in your team to collect this data. It could also include difficulties with particular data collection tools.
Yes
12a. State what difficulties you had.
Because most of the participants were on other projects, we had to go through each participant's special contribution page to know if they were participating in the campaign, which took a lot of time to collate the result as the outreach dashboard was also tracking other participants' activities during the campaign.
12b. How do you hope to overcome these challenges in the future? Do you have any recommendations for the Foundation to support you in addressing these challenges?
I will recommend the foundation develop specific tools to better track participants' contributions across different projects, solely focused on specific campaign themes. This will go a long way to assist organisers in tracking specific campaign results.
13. Use this space to upload any documents and provide links to any tools you have used that would be useful to understand your data collection (e.g., surveys you have carried out, communications material, training material, program and event dashboard link, project page on Meta).
Here is an additional field to type in URLs.
https://docs.google.com/document/d/1il5E3T8x0idsS_BiqV4w-R9F5FZKRh6T/edit
14. Have you shared these results with other Wikimedian communities (either affiliates, user groups, volunteers, etc., different to yours)? This can include things such as data and direct outcomes, lessons you have learned, or information on how to run or recreate your programs.
Yes
14a. If yes or partially, please describe how you have already shared them and if you would like to do more sharing, and if so how.
We shared them through social media platforms such as the official facebook page, individual post on social media, via WhatsApp, and GLAM-Wiki newsletters
Part 4: Financial reporting and compliance
edit15. & 14a. Please state the total amount spent in your local currency.
942000 NGN
16. Please state the total amount spent in USD.
2200.54 USD
17. Please report the funds received and spending in the currency of your fund.
17a. Upload a financial report file.
17b. Please provide a link to your financial reporting document.
As required in the fund agreement, please report any deviations from your fund proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.
17c. If you have not already done so in your budget report, please provide information on changes in the budget in relation to your original proposal.
N/A
18. Do you have any unspent funds from the Fund?
No
18a. Please list the amount and currency you did not use and explain why.
N/A
18b. What are you planning to do with the underspent funds?
N/A
18c. Please provide details of hope to spend these funds.
N/A
19. Are you in compliance with the terms outlined in the fund agreement?
Yes
20. Are you in compliance with all applicable laws and regulations as outlined in the grant agreement?
Yes
21. Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Funds as outlined in the grant agreement? In summary, this is to confirm that the funds were used in alignment with the WMF mission and for charitable/nonprofit/educational purposes.
No
22. If you have additional recommendations or reflections that don’t fit into the above sections, please write them here.
Nil
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