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Grants:Programs/Wikimedia Community Fund/Shared Knowledge Annual Plan 2022/Midpoint Report

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Midterm Learning Report

Report Status: Accepted

Due date: 15 July 2022

Funding program: Wikimedia Community Fund

Report type: Midterm

Application Final Learning Report

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General information

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This form is for organizations receiving Wikimedia Community Funds (General Support) or Wikimedia Alliances Funds to report on their mid-term learning and results. See the Wikimedia Community Fund application if you want to review the initial proposal.

  • Name of Organization: Shared Knowledge
  • Title of Proposal: Shared Knowledge Annual Plan 2022
  • Amount awarded: 37052.48 USD, 32784 EUR
  • Amount spent: 14288 EUR

Part 1 Understanding your work

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1. Briefly describe how your strategies and activities proposed were implemented and if any changes to what was proposed are worth highlighting?

In order our strategies and activities to be implemented and accomplished, the activists of Shared Knowledge needed to focus on specific group(s) depending on each project. With this being said, the interest groups in the Education & Science Program were academic and high school staff, university and high school students.

2. Were there any strategies or approaches that you feel are being effective in achieving your goals?

The approach was to engage the eventual participants to join in our activities and describe to them the benefits of participation such as getting editing skills, learning new information and knowledge, indirect promotion of the individual or the organization they serve, socialization and team building.

3. What challenges or obstacles have you encountered so far?

Getting participants is no easy feat. The invited individuals or organizations are often uninterested, do not have the time or will to contribute on our Wikimedia platforms, and do not want any volunteerism by them.

4. Please describe how different communities are participating and being informed about your work.

The communities are directly informed about our past, present and future activities, no mater it was in the current year or the past years. They as an entity can participate/contribute with invoke and advocate our program at their grid of people (members, collaborators, volunteers). They can help with providing or pointing out proper literature and knowledge in the field of their expertise. Another interesting example is the project "WikiVillage" where the local government approved the installment of QR-coded informational plaques and logistical support and literature from the Štip Museum. In the Botanic Garden Skopje Project, the Botanic Garden staff assisted at the photoshoot by providing us with the proper plant species nomenclature and providing us their superior Institute of Biology with students i.e. participants.

5. Please share reflections on how your efforts are helping to engage participants and/or build content, particularly for underrepresented groups.

Unfortunately, the majority of our participants are usually one time participants, generally in the voluntary projects. The returning participants are mostly at the prized competitions.

6. In your application, you outlined your learning priorities. What have you learned so far about these areas during this period?

This half of the year was a period for learning about keeping more concise statistics as a guideline for the next half of 2022 and the next years over all. The learned to promote the benefits of the involvement by the participants/organizations so they join (if new) or to continue in our later projects.

7. What are the next steps and opportunities you’ll be focusing on for the second half of your work?

In the second half, our main focus will be the projects and activities that were not started or partially finished from a statistical point of view. The yet not engaged projects includes WikiLectures, Wikidata Workshop, WikiTours, Geoexpeditions, Veloexpeditions, Astroexpeditions, Visiting Libraries & Museums, Cinemateque of Macedonia Project.

Part 2: Metrics

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8a. Open and additional metrics data.

Open Metrics
Open Metrics Description Target Results Comments Methodology
Uploaded photographs used in articles The number of distinct photographs used in articles. 3622 319 The seemingly low number is because the Wikiexpeditions files are yet not uploaded, and therefore not used in articles, due to technical issues such are exact camera location of files. The collecting data is done with relative ease due to the fact we have up to date general activity metrics table, updated Meta monthly reports, updated projects main pages located on Wikipedia.
N/A N/A N/A N/A
N/A N/A N/A N/A N/A N/A
N/A N/A N/A N/A N/A N/A
N/A N/A N/A N/A N/A N/A
Additional Metrics
Additional Metrics Description Target Results Comments Methodology
Number of editors that continue to participate/retained after activities N/A N/A N/A N/A N/A
Number of organizers that continue to participate/retained after activities N/A N/A N/A N/A N/A
Number of strategic partnerships that contribute to longer term growth, diversity and sustainability N/A N/A N/A N/A N/A
Feedback from participants on effective strategies for attracting and retaining contributors N/A N/A N/A N/A N/A
Diversity of participants brought in by grantees N/A N/A N/A N/A N/A
Number of people reached through social media publications N/A N/A N/A N/A N/A
Number of activities developed N/A N/A N/A N/A N/A
Number of volunteer hours The number of hours spent by volunteers to support the organisational work. 18497 9512 Our participants generally are focused on not just quantity, and very much in quality which of course takes time. This results in achieving the half year projection. The collecting data is done with relative ease due to the fact we have up to date general activity metrics table, updated Meta monthly reports, updated projects main pages located on Wikipedia.

8b. Additional core metrics data.

Core Metrics Summary
Core metrics Description Target Results Comments Methodology
Number of participants In this number, Shared Knowledge includes all of the participants, including organizers.

Majority of these participants are in Community Programme (400 fo 709).

709 233 Out of the 233 participations, 82 participations were new, while the rest 151 participations were returning. The methodology was our own accumulation metrics table divided in quarters, and half year periods. Every quarter has a column of total participants and another for content contribution (articles, templates, media files). As one activity was being achieved, the respective quarter and half year column were updated.
Number of editors In the numbers of editors, we include new and already active editors who undertakes participation in one of our projects along the whole period of the grant proposal for 2022. 509 106 Out of the 106 editing participations, 41 editing participations were new, while the rest 65 editing participations were returning. The methodology was our own accumulation metrics table divided in quarters, and half year periods. Every quarter has a column of total participants and another for content contribution (articles, templates, media files). As one activity was being achieved, the respective quarter and half year column were updated.
Number of organizers In the number or organizers, Shared Knowledge includes people involvement into trainings, participants on expeditionary projects, people in juries after finishing of photographic contests, etc. 20 13 * 3 organizers within Wikiexperiments Project, Education and Science Program. They are university professors and a demonstrator with goal to prepare and film experiments;
  • 1 organizer within Edit-a-thons, Community Program. She was university professor with goal to advocate and provide people at an edit-a-thon;
  • 1 organizer within WikiStands, Community Program. He was an mall managere with goal to advocate and gather people at an public editing editing event;
  • 1 organizer within Archaeoexpeditions, Community Program. He was an archeologist with goal to lead an archaeological expedition and provide respective literature;
  • 1 organizer within WikiTranslate Project, Community Program. He was university professor with goal to advocate and provide people at an edit-a-thon;
  • 2 organizers within Professors Mentorship Project, Education and Science Program. They are university staff that organized two separate seminars. The first one is a dean with a goal to advocate and provide people on one of our webinar, and the other was university professor that completely organized and ran a seminar about lecturing on the free content topic;
  • 2 organizers within University and High School Students Mentorship Project, Education and Science Program. The first person is a high school professor that coordinated and provided high school students at an training and editing event, while the second individual is a university professor that organized and coordinated an editing event with us;
  • 1 organizer within Botanic Garden Skopje Project, Partnerships. She is an university assistant that gathered and hosted students on our editing event.
 The collecting data is done with relative ease due to the fact we have up to date general activity metrics table, updated Meta monthly reports, updated projects main pages located on Wikipedia.
Number of new content contributions per Wikimedia project
Wikimedia Project Description Target Results Comments Methodology
Wikipedia Content generated on the Macedonian Wikipedia of all of our projects. 7547 1368 This number represents the amount of newly established content on the Macedonian Wikipedia within our projects. The methodology was our own accumulation metrics table divided in quarters, and half year periods. Every quarter has a column of total participants and another for content contribution (articles, templates, media files). As one activity was being achieved, the respective quarter and half year column were updated.
Wikidata In this number, we include Wikidata items created during projects and editing challenges, along with Open Data Programm of Shared Knowledge, where we will work only on content in Wikidata. 27547 1368 The number is the same of the newly established content on the Macedonian Wikipedia because it follows the creation of the respective articles. The collecting data is easy to track because Wikipedia articles have 1:1 ratio with the Wikidata items.
Wikimedia Commons Expected number of uploaded images on Wikimedia Commons. 5000 341 Almost all the media files uploaded in the first half of the year are used in articles. N/A
N/A N/A N/A N/A N/A N/A
N/A N/A N/A N/A

9. Are you having any difficulties collecting data to measure your results?

No, due to the fact we keep and track our results and outcomes of how many total participants, new participants, content pages (whether they are articles, templates, uploaded images) got covered in the quarters and/or the half year periods.

10. Are you collaborating and sharing learning with Wikimedia affiliates or community members?

Yes

10a. Please describe how you have already shared them and if you would like to do more sharing, and if so how?

Our experience is shared among other Wikimedians on annual gatherings such as conferences and seminars. On these events, our executive board members and/or our employees tell to their fellow colleagues and activists about the projects of SK which are more of less unique and inovative to the world of Wikimedia.

11. Documentation of your work process, story, and impact.

  • Below there is a section to upload files, videos, sound files, images (photos and infographics, e.g. communications materials, blog posts, compelling quotes, social media posts, etc.). This can be anything that would be useful to understand and show your learning and results to date (e.g., training material, dashboards, presentations, communications material, training material, etc).
  • Below is an additional field to type in link URLs.
https://meta.wikimedia.org/wiki/Wikimedia_chapters/Reports/Shared_Knowledge/January_2022

https://meta.wikimedia.org/wiki/Wikimedia_chapters/Reports/Shared_Knowledge/February_2022 https://meta.wikimedia.org/wiki/Wikimedia_chapters/Reports/Shared_Knowledge/March_2022 https://meta.wikimedia.org/wiki/Wikimedia_chapters/Reports/Shared_Knowledge/April_2022 https://meta.wikimedia.org/wiki/Wikimedia_chapters/Reports/Shared_Knowledge/May_2022 https://meta.wikimedia.org/wiki/Wikimedia_chapters/Reports/Shared_Knowledge/June_2022 https://meta.wikimedia.org/wiki/Wikimedia_chapters/Reports/Shared_Knowledge/Impact_reports/Q1_2022 https://meta.wikimedia.org/wiki/Wikimedia_chapters/Reports/Shared_Knowledge/Impact_reports/Q2_2022

Part 3: Financial reporting and compliance

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12. Please state the total amount spent in your local currency.

14288

13. Local currency type

EUR

14. Please report the funds received and spending in the currency of your fund.

  • Upload Documents, Templates, and Files.
  • Provide links to your financial reporting documents.

15. Based on your implementation and learning to date, do you have any plans to make changes to the budget spending?

No

15a. Please provide an explanation on how you hope to adjust this.

N/A

16. We’d love to hear any thoughts you have on how the experience of being a grantee has been so far.

A wonderful experience with many challenges and share the Wikimedia mission worldwide.
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