Grants:Programs/Wikimedia Community Fund/WikiJournal User Group/2022

statusFunded

WikiJournal User Group/2022

With technical editors to deal with repetitive tasks, the editorial boards will be able to focus on dealing with new article submissions, including peer review. It will also allow members to spend more time in outreach, to attract new board members, authors and peer reviewers. Since WikiJournal is highly integrated with Wikimedia projects, such recruitment will bring more people to learn wiki editing and the contribution of knowledge, especially from academic people.

start date2022-01-01T00:00:00Z

end date2022-12-31T00:00:00Z

budget (local currency)103900 USD

amount requested (USD)103900 USD

amount recommended (USD)103900

grant typeWikimedia Affiliate (chapter, thematic org., or user group)

funding regionNA

decision fiscal year2021-22

funding program roundRound 1

applicant and people related to proposalMain:

User:Mikael Häggström

Administrative board members: Name - Username Thomas Shafee - Evolution_and_evolvability Daniel Mietchen - Daniel_Mietchen Felipe Schenone - Sophivorus frances.dilauro - Fransplace Guy George Vandegrift - Guy_vandegrift Gwinyai Masukume Mike Nicolaye - Taketa Henry Adolph Hoff - Marshallsumter Mikael Häggström - Mikael Häggström

Mohammed Sadat Abdulai - Masssly

organization (if applicable)WikiJournal

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Applicant details

Wikimedia username(s):

Main:

User:Mikael Häggström

Administrative board members: Name - Username Thomas Shafee - Evolution_and_evolvability Daniel Mietchen - Daniel_Mietchen Felipe Schenone - Sophivorus frances.dilauro - Fransplace Guy George Vandegrift - Guy_vandegrift Gwinyai Masukume Mike Nicolaye - Taketa Henry Adolph Hoff - Marshallsumter Mikael Häggström - Mikael Häggström Mohammed Sadat Abdulai - Masssly

Organization:

WikiJournal

Have you received grants from the Wikimedia Foundation before?

Applied previously and did receive a grant

Have you received grants from any non-wiki organization before?

No

Which organization(s) did you receive grants from?

N/A

Organization details

What is your organization or group's mission?

"The mission of the WikiJournals is to publish scholarly works with no cost for the authors, apply quality checks on submissions by expert academic peer review, and make accepted works available online free of charge in perpetuity."

If you would like, please share any websites or social media accounts that your group or organization has. (optional)

https://meta.wikimedia.org/wiki/WikiJournal_User_Group

That page also lists Twitter and Facebook pages etc.

Grant proposal

Please state the title of your proposal. This will also be a title for the Meta-Wiki page.

WikiJournal User Group/2022

Where will this proposal be implemented?

United States of America

Indicate if it is a local, international, or regional proposal and if it involves several countries? (optional)

International

If you have answered regional or international, please write the country names and any other information that is useful for understanding your proposal.

What are the main challenges you are trying to solve and your proposed solution?

There are number of essential and time-critical tasks that need to occur during article processing (e.g. DOI assignment, version-of record typesetting, data preparation, outside communications). Many of these are currently time consuming or fiddly, but ensuring consistent and reproducible handling is of high importance and ensures volunteer time isn't undermined by technical limitations.

For organisational strategy, this ensures a smooth and seamless experience, minimising unnecessary wait times for contributors. This will also build a reputation for timeliness which is particularly important for original research outputs.

For movement strategy, our metadata records on Wikidata can act as templates for best practice in open metadata. The practice of writing scholarly articles directly online, and the building of technical tools to link front-end wiki drafting to a back-end editorial management interface has the potential to see wider uptake in the scholarly publishing community (especially academic societies, and journals in lower-middle income countries).

Objectives

   Smooth processing and technical handling
   Updated automation and technology
   Exemplar Wikidata records and monitoring

Program metrics and targets

   Technical tasks able to be fully performed by technical editor(s)
       Recruitment of 1-6 people, corresponding to 1.0 FTE distributed among them. In WikiJournal, 1 FTE corresponds to 48 hours per week
       Training (production of materials, and ability for existing tech editor(s) to train new)

What is the main objective of your proposal?

With technical editors to deal with repetitive tasks, the editorial boards will be able to focus on dealing with new article submissions, including peer review. It will also allow members to spend more time in outreach, to attract new board members, authors and peer reviewers. Since WikiJournal is highly integrated with Wikimedia projects, such recruitment will bring more people to learn wiki editing and the contribution of knowledge, especially from academic people.

Describe your main strategies to achieve this objective and the main activities you will be developing as part of these strategies.

The WikiJournal User Group needs to be highly visible outside of the Wikimedia community, since a key aim is to build bridges with international expert communities. It additionally needs to both learn from and share with the Wikimedia community, given its unique capabilities and perspectives.

For organisational strategy, continuously reaching additional potential participants is particularly important, as we rely on a large proportion of first time (and often one-off) Wikimedia contribution from people in author and peer reviewer roles.

For movement strategy, this forwards our shared goals in raising engagement amongst expert contributor communities, which are highly valuable to engage and brining into the movement.

Objectives

   Awareness within the Wikimedia movement of group's activities
   Awareness outside of Wikimedia movement of group's activities

Program metrics and targets

   For non-Wikimedia expert communities
       Presentation at conferences, symposia,
       Indexing inclusion
       Professional memberships
   Wikimedia affiliate connections (user groups, chapters and thematics orgs), either:
       have member of affiliate attend a WJ meeting
       have WJ member attend affiliate meeting
       Coverage of all affiliates: 50%
   Wikimedia events, ensure presentaion(s) at:
       Wikidata con
       Wikicite
       Wikimania

Please state if you will be carrying out any of these activities within your programs? Select all that apply.

Organizing Meet-up online, Workshops, Train-the-Trainer, Conference/Event Organizing, Media outreach campaign, Central organizing for movement campaign

Are you running any in-person events or activities?

No

Please state if your proposal aims to work on any of the identified content knowledge gaps?

Content Gender gap, Age (regency) , Geography, Language, Socioeconomic Status, Sexual Orientation, Important Topics (topics considered to be of impact or important in the specific context), Cultural background, ethnicity, religion, racial

Please state if your proposal includes any of these areas or thematic focus.

Education, Diversity

Will your work focus on involving participants from any underrepresented communities? Select all categories that apply.

Gender Identity, Sexual Orientation, Geographic , Ethnic/racial/religious or cultural background, Disabilities, Linguistic / Language, Socioeconomic status, Age, Digital Access

Please tell us more about your target participants.

WikiJournal has a strong interest in having editorial boards that represents geographic areas equally. After all, a major advantage of the wiki-model in publishing is that there does not need to be additional costs for article formatting, thereby contributing to the ability of WikiJournal to publish without charge for authors or readers, and this means that high-income and low-income countries can contribute more equally to the sum of all human knowledge. WikiJournal has an official Ethics statement aiming to avoid any negative effect on the ability to publish based on for example "nationality, religious or political beliefs, gender or other characteristics of the authors" (https://en.wikiversity.org/wiki/WikiJournal_User_Group/Ethics_statement).

Do you have plans to work with other Wikimedia communities, groups or affiliates in your country, or in other countries, to implement this proposal?

Yes

Please tell us about these connections online and offline and how you have let Wikimedia communities know about this proposal.

Financial updates are shared with the community through the public email list:

wikijournal-en@lists.wikimedia.org

Important matters are also brought up at: https://en.wikiversity.org/wiki/Talk:WikiJournal_User_Group

The project also arranges regular combined meetings (notes here: https://docs.google.com/document/d/12zNLAyqzHUajBTW29NE2hs2mNbgY9CVnh386UWodI-k/edit)

Routine outreach to potential peer reviewers and authors is performed by editorial board members or other volunteers ("peer review coordinators"), by email invitations.

Will you be working with other external, non-Wikimedian partners to implement this proposal?

Yes

Please describe these partnerships.

Back end development

Budgeted at $12,500 Corresponding to one FTE for three months as a specific project contractor. To be organised with Public Knowledge Project's Open Journal Systems: https://pkp.sfu.ca/ Developing team: https://pkp.sfu.ca/about/people/ Detailed task description: https://meta.wikimedia.org/wiki/WikiJournal/Back_end_development

How do you hope to sustain or expand the work carried out in this proposal after the grant?

The hiring of technical editors gives more time for editorial board members and other volunteers to invite authors and peer reviewers, as well as inviting additional board members.

Also, in the timeframe of January 1 to Dec 31, 2022, WikiJournal will potentially start the process for creating the administrative infrastructure for having a paid Chief Executive Officer. The infrastructure (including Bylaws modifications, responsibilities and guidelines) and subsequent election of a paid Chief Executive Officer will be approved by voting in the WikiJournal community. The Chief Executive Officer will report to the administrative board of WikiJournal. If this will be completed before a subsequent grant, the payment of a Chief Executive Officer will be shared with the technical editors, so as to amount to a total workload of no more than 1 FTE.

The project is expected to have a large potential to grow, to fill its niche of allowing authors to write their articles directly online, following by academic peer review, and the ability to utilize for example images across Wikimedia Foundation projects.

Do you have the team that is needed to implement this proposal?

Please see overview of participants at:

https://en.wikiversity.org/wiki/WikiJournal_User_Group/Editors

In summary there are approximately 100 main participants:

17 editorial board members of WikiJournal of Medicine
31 editorial board members of WikiJournal of Science
25 editorial board members of WikiJournal of Humanities
21 total associate editors
6 technical editors
10 administrative board members

In what ways do you think your proposal most contributes to the Movement Strategy 2030 recommendations. Select a maximum of three options that most apply.

Increase the Sustainability of Our Movement, Invest in Skills and Leadership Development, Manage Internal Knowledge, Innovate in Free Knowledge

Please state if your organization or group has a Strategic Plan that can help us further understand your proposal. You can also upload it here. (optional)

Upload Strategic Plan

Learning, Sharing, and Evaluation

What do you hope to learn from your work in this fund proposal?

The project is constantly learning from the challenges, including article submissions of emerging sciences.

Of particular interest is the precise responsibilities that the new technical editors should have, which the project will have to learn from experience. The project did have a trial run of an initial technical editor back in 2020 (https://meta.wikimedia.org/wiki/Grants:Project/Rapid/WikiJournal_2020/Report) where basic responsibilities were outlined, but the scale of the current hiring will provide many new opportunities for learning and improving.

Core Metrics

Enter a description of the metric and a number in the target field. If the metric does not apply to you, enter N/A for not applicable.

Core Metrics Summary
Core metrics	Description	Target
Number of participants	There are so far 15 articles published for 2021, and with approximately 2 authors and 2 peer reviewers per article it amounted to approximately 60 mainly new participants. The project hopes to at least double the amount of published articles with the help of the grant.	120
Number of editors	Each author or peer reviewer gets introduced to wiki editing, with the hope of continuing to contribute to Wikimedia Foundation projects in their areas of academic expertise.	120
Number of organizers	The projects hopes to expand its number of board members, associate editors and technical editors beyond the current number of approximately 100.	20

**Number of new content contributions per Wikimedia project**
Wikimedia Project	Description	Target
Wikiversity	Published articles are displayed in Wikiversity. Content can then easily be used across Wikimedia projects, according to inclusion criteria by each project. For example, content from review articles that are written with reliable sources may be integrated into Wikipedia articles of the corresponding subject, potentially including dozens of pieces per WikiJournal article.	200
N/A	N/A	N/A
N/A	N/A	N/A
N/A	N/A	N/A
N/A	N/A	N/A

If for some reason your proposal will not measure these core metrics please provide an explanation.

N/A

Additional Metrics

Enter a description of the metric and a number in the target field. If the metric does not apply to you, enter N/A for not applicable.


Additional Metrics	Description	Target
Number of editors that continue to participate/retained after activities	N/A	N/A
Number of organizers that continue to participate/retained after activities	N/A	N/A
Number of strategic partnerships that contribute to longer term growth, diversity and sustainability	N/A	N/A
Feedback from participants on effective strategies for attracting and retaining contributors	N/A	N/A
Diversity of participants brought in by grantees	N/A	N/A
Number of people reached through social media publications	N/A	N/A
Number of activities developed	N/A	N/A
Number of volunteer hours	N/A	N/A
N/A	N/A	N/A
N/A	N/A	N/A
N/A	N/A	N/A
N/A	N/A	N/A
N/A	N/A	N/A

What other information will you be collecting to learn about the impact of your work? (optional)

The following items can be directly generated by WikiData:

Number of content pages created and improved: ___

Of which, those having content integrated into WP: ___
Number of new contributors (author role): ___

Number of new contributors (reviewer role): ___

Number of new contributors (editor role): ___
Of those, outside of N. America + Europe: ___

Also, the project aims to also measure contributor growth by:

Number of new members (mailing list subscribers): ___
Number of new followers (soc. media): ___

What tools would you use to measure each metric selected?

WikiData can directly measure multiple metrics as specified above. WikiData can also:

Wikidata store all WJ article-level metadata

Wikidata can also sufficiently complete autogenerated dashboard/reports on:

Countries of editors, authors and reviewers
Article processing times and stages (per-journal and per-editor?)
Content themes

How do you hope to share these results so that others can learn from them?

Create a video of our experience, Make a short presentation of the experience, Share results on social media, Share results with our communities, Develop learning material for other users, Share it on Meta-Wiki

Financial Proposal

What is the amount you are requesting from WMF? Please provide this amount in your local currency. If you are thinking about a multi-year fund, please provide the amount for the first year.

103900 USD

What is this amount in US Currency (to the best of your knowledge)?

103900 USD

Do you want to apply for multi-year funding?

No

If you have calculated it, please provide an estimate of the year 2 or year 3 request.

N/A

Please share your budget for this proposal.

Final Message

By submitting your proposal/funding request you agree that you are in agreement with the Application Privacy Statement, WMF Friendly Space Policy and the Universal Code of Conduct.

We/I have read the Application Privacy Statement, WMF Friendly Space Policy and Universal Code of Conduct.

Yes

Feedback

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