Grants:Programs/Wikimedia Community Fund/Wiki Loves Folklore 2023

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Applicant details

Wikimedia username(s):

Tiven2240, Benipal hardarshan

Organization:

Wiki Loves Folklore International Team

G. Have you received grants from the Wikimedia Foundation before?

Applied previously and did receive a grant

H. Have you received grants from any non-wiki organization before?

No

H.1 Which organization(s) did you receive grants from?

N/A

M. Do you have a fiscal sponsor?

Yes

M1. Fiscal organization name.

Kiwix

Additional information

R. Where will this proposal be implemented?

International (more than one country across continents or regions)

S. Please indicate whether your work will be focused on one country (local), more than one or several countries in your region (regional) or has a cross-regional (global) scope:

International

S1. If you have answered regional or international, please write the country names and any other information that is useful for understanding your proposal.

T. If you would like, please share any websites or social media accounts that your group or organization has. (optional)

https://commons.wikimedia.org/wiki/Commons:Wiki_Loves_Folklore, https://wikilovesfolklore.org/

M. Do you have a fiscal sponsor?

Yes

M1. Fiscal organization name.

Kiwix

Proposal

1. What is the overall vision of your organization and how does this proposal contribute to this? How does this proposal connect to past work and learning?

The vision of the project is to bridge the local folklore and cultural gap around the world on Wikimedia commons in free license.

Wiki Loves Folklore 2023 is the fifth edition of the international photography contest in which photographers can submit media (photographs, video, and audio) about their local folk culture to Wikimedia Commons under free licenses to be used on Wikipedia and other sites with attribution. This photography contest focuses on regional folk culture, such as folk dances, folk music, folk activities, folk games, folk cuisine, folk wear, folklore, and tradition, such as ballads, folktales, fairy tales, legends, traditional song and dance, folk plays, games, seasonal events, calendar customs, folk arts, folk religion, mythology, and so on.

A concurrent writing contest, Feminism and Folklore is organized on Wikipedia to improve the coverage of women in folklore and intangible heritage and folk culture of different regions, including folk dances, folk music, folk activities, folk games, folk cuisine, folk wear, folklore, and tradition, including ballads, folktales, fairy tales, legends, traditional song and dance, folk plays, games, seasonal events, calendar customs, folk arts, folk religion, mythology, etc. The campaign is targeted at documenting the world’s intangible cultural heritage.

2. What is the change that you are trying to bring about and why is this important?

Wiki Loves Folklore allows local folklore enthusiasts and conservationists, Wikimedians and non wikimedians to document and make freely available on the Commons their local rituals, folk cultural activities,dance, costumes and songs. It will empower the larger Wikimedia community to improve its coverage of various cultures and new forms of heritage that have not previously been documented on Wikimedia commons under free license.

As an ongoing initiative to expand the documentation and awareness of cultural heritage media on Wikimedia Commons and sister projects. Work areas such as documentation, maintaining the Central Notice infrastructure, running the international jury, and so on are standard, and we would like to explore ways to improve these processes and build a strategic direction for the competition each year. Apart from the standard campaign components, we would like to improve in the following areas: providing proactive support to our national organizers and new campaigns: While campaigns backed by established affiliates do not usually require much support from the international team, many require regular follow-up from the team and assistance in setting up the necessary infrastructure. Participation has always come from countries where national competitions are held, which necessitate the organization of a group of volunteers. Currently, there is no way for countries with no national competitions to participate in the competition, even if they have images from those countries to upload.

3. Describe your main approaches or strategies to achieve these changes and why you think they will be effective.

We are organizing this international campaign for the fifth time and we have been organizing this photo competition with the help of National coordinators. National coordinators are experienced volunteers who organize the photographic contest annually in their own countries. They organize photo walks and community get togethers and various workshops to upload their local folk culture on Wikimedia commons under a free license. They also collaborate with various cultural partners and photography agencies to document local folk cultural events, rituals and festivals. In countries where there are no National coordinators the international team encourages participation of local photographers and folk enthusiasts so that the countries that do do not have sufficient Wikimedia community leadership (chapters etc.) also get a chance in the competition.

Feminism and Folklore writing competition encourages users to write articles about their local folk culture on their local Wikipedia. There are language coordinators who help in promotion of project in local communities and regions and also in translation of project pages and a local Jury who then coordinates with the international Team for distribution of prizes

4. What are the activities you will be developing and delivering as part of these approaches or strategies?

We will inform the local coordinators and National organisers of Wiki loves folklore and feminism and folklore about the new contest, Create Project pages, Templates, Uploadwizard, Sitenotice, Centeralnotice, Dashboard and Fountain tool for the project. Send mass message for invitation of more language coordinators and National organisers. Prepare (or coordinate for others to prepare) communication material that can be used by national organisations. Create an Article list. Update our social media channels and website with the necessary and useful information regarding the project. Partner with various Media partners and Affiliates.

5. Do you want to apply for multi-year funding?

No

5.1 If yes, provide a brief overview of Year 2 and Year 3 of the proposed plan and how this relates to the current proposal and your strategic plan?

N/A

6. Please include a timeline (operational calendar) for your proposal.

We are planning a three phase model for implementation of this project

P1- This is the period from 1st December to 31st January- P2- This is the period from 1st February to 31st March P3- This is the period from 1st April to 30th November

1st December to 31st January- inform local coordinators and National organizers of Wiki loves folklore and feminism and folklore about the new contest, Create Project pages, Templates, Uploadwizard, Sitenotice, Centeralnotice, Dashboard and Fountain tool for the project. Send mass message for invitation of more language coordinators and National organizers. Prepare (or coordinate for others to prepare) communication material that can be used by national organizations. Create an Article list. Update our social media channels and website with the necessary and useful information regarding the project. Partner with various Media partners and Affiliates. 1st February to 31st March - Start and running of Wiki Loves Folklore and Feminism and Folklore. 1st April to 25th June - Jury work. 25th June - Declaration of Results 26th June to 15th August - Collection of address and winners data. 15th August to 15th October - Global Distribution of prizes, Certificates, Giftcards, Souvenious to Winners. 15th October to 30th November - Wrapping up of grants, project report and finances.

7. Do you have the team that is needed to implement this proposal?

Yes we have an International Team for Wiki Loves Folklore and Feminism and Folklore and a support staff for 15h/week for administration, documentation and tasks.

Tiven Gonsalves - Lead coordinator Wiki Loves Folklore TBA (To be hired from African region)- Feminism and Folklore Coordinator International Team - Wiki Loves Folklore and Feminism and Folklore - Volunteer team

FNF Team - https://w.wiki/4fvG WLF Team - https://w.wiki/5k$$

8. Please state if your proposal aims to work to bridge any of the identified CONTENT knowledge gaps (Knowledge Inequity)? Select up to THREE that most apply to your work.

Content Gender gap, Language, Cultural background, ethnicity, religion, racial

8.1 In a few sentences, explain how your work is specifically addressing this content gap (or Knowledge inequity) to ensure a greater representation of knowledge.

9. Please state if your proposal includes any of these areas or THEMATIC focus. Select up to THREE that most apply to your work and explain the rationale for identifying these themes.

Culture, heritage or GLAM , Diversity

10. Will your work focus on involving participants from any underrepresented communities? Please note, we had previously asked about inclusion and diversity in terms of CONTENTS, in this question we are asking about the diversity of PARTICIPANTS. Select up to THREE that most apply to your work.

Gender Identity, Sexual Orientation, Ethnic/racial/religious or cultural background, Linguistic / Language

11. What are your strategies for engaging participants, particularly those that currently are non-Wikimedia?

We have two categories which we are strategies are most particularly focussed on

For Wikimedians : We will use the Central Notice. Watchlist Notice, village pump, mailing list and individual talk pages of previous participant's.

For Non Wikimedians : We will use Facebook, Instagram and Google Advertisements. We will use the mass mail feature to invite users who are interested in similar projects. We will also collaborate with various websites/online news sites to promote the project.

12. In what ways are you actively seeking to contribute towards creating a safer, supportive, more equitable environment for participants and promoting the UCOC and Friendly Space Policy, and/or equivalent local policies and processes?

The international Team does not on it own organise any offline events it is done by the country coordinators and hence in our communication we will communicate regarding contribution towards creating a safer, supportive, more equitable environment for participants and promoting the UCOC and Friendly Space Policy, and/or equivalent local policies and processes.

13. Do you have plans to work with Wikimedia communities, groups, or affiliates in your country, or in other countries, to implement this proposal?

Yes

13.1 If yes, please tell us about these connections online and offline and how you have let Wikimedia communities know about this proposal.

We will communicate about this proposal via Public Mailing lists, Project talk page of necessary Wikimedia Communities and Affiliates.

14. Will you be working with other external, non-Wikimedian partners to implement this proposal?

No

14.1 Please describe these partnerships and what motivates the potential partner to be part of the proposal and how they add value to your work.

N/A

15. How do you hope to sustain or expand the work carried out in this proposal after the grant?

Wiki Loves Folklore and Feminism and Folklore are recurring project which runs in the month of February and March every year. This is our fifth edition and we will continue this project beyond. We have cooperative national organizers and a well documented process on Commons project pages that fulfils our Vision to sustain after this proposal.

16. What kind of risks do you anticipate and how would you mitigate these. This can include factors such as external/contextual issues that may affect implementation, as well as internal issues, such as governance/leadership changes.

One of the biggest challenges is to sustain the project in volunteer capacity for the intensive professional tasks such as project management (with decent experience as international campaign coordination and project knowledge). Which will be covered this year with the help of experienced professionals for both (Wiki Loves Folklore and Feminism and Folklore) campaigns for various admin/logistical tasks, volunteer management, and other research and partnerships tasks. This allows the volunteers in international team to reduce the strain and help within their particular interests/fields.

17. In what ways do you think your proposal most contributes to the Movement Strategy 2030 recommendations. Select a maximum of three options that most apply.

Increase the Sustainability of Our Movement, Coordinate Across Stakeholders, Innovate in Free Knowledge

18. Please state if your organization or group has a Strategic Plan that can help us further understand your proposal. You can also upload it here.

No

Learning, Sharing, and Evaluation

19. What do you hope to learn from your work in this fund proposal?

Our Feedback and learning Surveys: We are going to evaluate the campaign with surveys we take after the campaign is over. Feedback help us learn what worked, what didn’t and what areas can be improved. The goal of our surveys is to evaluate the campaign both from the perspective of national organizers and also the participants.

Participant and organizer retention: We will also conduct data analysis on newcomers of the campaign, which will try to understand the behavior of new users after the campaign period is over and their retention and activity on Wikimedia projects.

20. Based on these learning questions, what is the information or data you need to collect to answer these questions? Please register this information (as metric description) in the following space provided.


Main Metrics	Description	Target
Number of participants	Number of Participants in the Wiki Loves Folklore International Photographic contest and Feminism and Folklore Writing Competition	750
Number of new participants	Number of New Participants in the Wiki Loves Folklore International Photographic contest and Feminism and Folklore Writing Competition	200
Number of media uploaded to Wikimedia Commons	Number of media uploaded to Wikimedia Commons during Wiki Loves Folklore International Competition.	7000
Number of articles created/improved	Number of articles created/improved during the Feminism and Folklore Writing competition	1000
Number of images illustrated	Number of Images Illustrated which were uploaded during Wiki Loves Folklore International Photographic competition.	500

Here are some additional metrics that you can use if they are relevant to your work. Please note that this is just an optional list, mostly of quantitative metrics. They may complement the qualitative metrics you have defined in the previous boxes.


Additional Metrics	Description	Target
Number of editors that continue to participate/retained after activities	N/A	N/A
Number of organizers that continue to participate/retained after activities	N/A	N/A
Number of strategic partnerships that contribute to longer term growth, diversity and sustainability	N/A	N/A
Feedback from participants on effective strategies for attracting and retaining contributors	N/A	N/A
Diversity of participants brought in by grantees	N/A	N/A
Number of people reached through social media publications	N/A	N/A
Number of activities developed	N/A	N/A
Number of volunteer hours	N/A	N/A

21. Additional core quantitative metrics. These core metrics will not tell the whole story about your work, but they are important for measuring some Movement-wide changes. Please try to include these core metrics if they are relevant to your work. If they are not, please use the space provided to explain why they are not relevant or why you can not capture this data. Your explanation will help us review our core metrics and make sure we are using the best ones for the movement as a whole.

Core Metrics Summary
Core metrics	Description	Target
Number of participants	N/A	N/A
Number of editors	N/A	N/A
Number of organizers	N/A	N/A

**Number of new content contributions per Wikimedia project**
Wikimedia Project	Description	Target
N/A	N/A	N/A
N/A	N/A	N/A
N/A	N/A	N/A
N/A	N/A	N/A
N/A	N/A	N/A

21.1 If for some reason your proposal will not measure these core metrics please provide an explanation.

We also would like to add more Core metrics as below

6. Partnerships with affiliates: 20 7. Cultural and Media Partners: At Least 5

22. What tools would you use to measure each metric selected?

Wikimedia Commons Categories, Fountain/Dashboard, Uploaders in Cat, GLAMorous etc.

Financial Proposal

23. & 23.1 What is the amount you are requesting from WMF? Please provide this amount in your local currency. If you are thinking about a multi-year fund, please provide the amount for the first year.

28401.4 CAD

23.2 What is this amount in US Currency (to the best of your knowledge)?

20800 USD

23.3 Please upload your budget for this proposal or indicate the link to it.

https://docs.google.com/spreadsheets/d/1yJrsv_YJpT0nL8Yz2Mv44-0PqJegDyzx/edit?usp=sharing&ouid=106778503524562172486&rtpof=true&sd=true

23.4 Please include any additional observations or comments you would like to include about your budget.

N/A

Please use this optional space to upload any documents that you feel are important for further understanding your proposal.

Final Message

By submitting your proposal/funding request you agree that you are in agreement with the Application Privacy Statement, WMF Friendly Space Policy and the Universal Code of Conduct.

We/I have read the Application Privacy Statement, WMF Friendly Space Policy and Universal Code of Conduct.

Yes

Feedback

Please add any feedback to the grant discussion page only. Any feedback added here will be removed.