Grants:Programs/Wikimedia Community Fund/Wikimedia France annual grant request 2022-2023/Final Report

Final Learning Report

Report Status: Accepted

Due date: 30 September 2023

Funding program: Wikimedia Community Fund

Report type: Final

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General information

This form is for organizations, groups, or individuals receiving Wikimedia Community Funds or Wikimedia Alliances Funds to report on their final results.

Name of Organization: Wikimédia France
Title of Proposal: Wikimedia France annual grant request 2022-2023
Amount awarded: 454843.5 USD, 425000 EUR
Amount spent: 1476879 EUR

Part 1 Understanding your work

1. Briefly describe how your proposed activities and strategies were implemented.

All the planned projects were implemented during this year and within the planned deadlines, in particular thanks to the strengthening of the salaried team, the commitment of the association's volunteers and our partners. The beginning of the year was marked by the resumption of the organization of the French-speaking Wikiconvention in Paris in September. We also validated the partnership project with the Ministry of Higher Education and Research which led to the opening of positions for Wikimedians in residence in 3 French universities. The Wikieys Game was designed and deployed with several test projects in colleges in the Paris region in partnership with the Education League. The Overseas project was also a great success this year with, between January and March 2023, the organization of several training courses at the University of Cayenne in Guyana. Finally, the Free Culture Label and the Open Content Observatory were launched on April 25, 2023 during the Culture and Digital Day which brought together nearly 130 professionals from the archives, museums and libraries in Paris.

Regarding volunteering, we organized the second edition of Wikicamp in Dieppe in Normandy and thanks to the creation of a new employee center in charge of the community, we launched a MOOC dedicated to Wikidata, to strengthen our training plan for the community, organized a new edition of Adminconf and strengthen our territorial presence by supporting the emergence or resurgence of local groups of volunteers in Strasbourg, Brest or Lille.

2. Were there any strategies or approaches that you felt were effective in achieving your goals?

2 strategies that we had imagined turned out to be particularly suitable and brought us the expected results.

Free Culture Label:

We had been facing a major difficulty with the program dedicated to GLAMs for several years. First of all, how to be sure that the Wikimedian training and events organized in these institutions led to a real transformation of professional practices. Finally, how to assess at the national level the progress in favor of the free sharing of cultural content. By launching our label, it made it possible to answer these two questions. First of all, with the submission of an application file for the label, institutions must therefore provide evidence concerning, for example, the licenses used and the number of employees capable of uploading works to Commons. The Jury, made up of volunteers but also experts, can thus check and evaluate this in a simpler way. Finally, by launching a national label, institutions with which we have rarely worked, if ever, wanted to apply, which allows us to have a national vision of progress for open content.

Wikeys: The idea of creating a board game dedicated to Wikipedia was suggested to us by teachers but also following our experiences of contribution competitions in high schools in France. We therefore reviewed our objectives, making it a priority for young people to fully understand how Wikipedia works before wanting to make them contributors. We were able to test it in class with students of different levels and the results met our expectations. It is still necessary that we surround the use of the game with an educational narrative around Media and Information Literacy. This will be the challenge this year with an even more massive deployment throughout France.

3. Would you say that your project had any innovations? Are there things that you did very differently than you have seen them done by others?

- Transforming Wikimedia France into a labeling organization capable of awarding distinctions rewarding virtuous cultural institutions was really not easy and was a bit different from what we knew how to do. We are not just talking about prices, but about the fact that institutions voluntarily submit to an external evaluation of their practices. This is an innovation that will have long-term consequences that are still difficult to predict for the association: How to ensure the sustainability of the label and its credibility? How to support institutions towards the gold level (there are three levels of labeling)? One idea would be through a system of tutoring institutions by volunteers. And finally what happens if an institution no longer plays the game and closes, we should then sanction it by withdrawing from the label?

There are still plenty of questions that we will have to answer in the coming year.

Our education program by linking Wikeys and Vikidia also seems to me to be particularly interesting for our movement. We know today that it is very difficult to bring young people to Wikipedia, the rules are very numerous and the community, it must be admitted, is not always benevolent because it must also deal with other issues ( disinformation…) This is why we have adapted our action with two axes:

Wikeys to disseminate the values and principles of Wikipedia so that there is knowledge of the operating model of Wikipedia without necessarily contributing to it.
Train the youngest in contributing with a more suitable tool such as Vikidia (encyclopedia for 8-13 year olds available in 8 languages) which is very similar to Wikipedia but with a smaller and more suitable community. For this, Wikimedia France has obtained financial support from the State for Vikidia and has dedicated 50% of the time of an employee to the Vikidia association which hosts this project.

4. Please describe how different communities participated and/or were informed about your work.

We have a base of active volunteers with whom we communicate and exchange on a regular basis. With the arrival of a new employee in charge of the community, we have reworked the way we present engagement opportunities by better specifying the mission, the expectations and with an estimate of the engagement time. We have a multitude of channels to interact with our communities. Obviously, we have the projects, we also have the Discord of the French-speaking community and our national mailing-list system. Several events in the year also allow us to know the projects, the expectations of the community and to present our actions and thus promote their commitment (WikiconvFr, WikiCamp, General Assembly)

5. Documentation of your impact. Please use the two spaces below to share files and links that help tell your story and impact. This can be documentation that shows your results through testimonies, videos, sound files, images (photos and infographics, etc.) social media posts, dashboards, etc.

Upload Documents and Files

Here is an additional field to type in URLs.

https://commons.wikimedia.org/wiki/Category:Lingua_Libre_pronunciation

https://lingualibre.org/wiki/LinguaLibre:Stats/fr https://www.wikimedia.fr/wikiway-lapplication-pour-faire-du-tourisme-grace-a-wikipedia/ https://fr.wikipedia.org/wiki/Projet:Wikiway https://www.wikimedia.fr/communique-de-presse-16-institutions-culturelles-francaises-obtiennent-le-label-culture-libre/ https://www.wikimedia.fr/wikipedia-manque-de-contributeurs-guyanais/ https://www.wikimedia.fr/bilan-et-clap-de-fin-de-la-wikiconvention-2022/ https://www.wikimedia.fr/wikeys/ https://www.youtube.com/watch?v=4RJEUnCchhE https://www.tice-education.fr/tous-les-articles-er-ressources/seriousgames/1656-wikeys-le-jeu-pour-former-ses-eleves-a-wikipedia

6. To what extent do you agree with the following statements regarding the work carried out with the support of this Fund? You can choose “not applicable” if your work does not relate to these goals.

Our efforts during the Fund period have helped to...
A. Bring in participants from underrepresented groups	Agree
B. Create a more inclusive and connected culture in our community	Agree
C. Develop content about underrepresented topics/groups	Agree
D. Develop content from underrepresented perspectives	Neither agree nor disagree
E. Encourage the retention of editors	Agree
F. Encourage the retention of organizers	Agree
G. Increased participants' feelings of belonging and connection to the movement.	Neither agree nor disagree

7. Is there anything else you would like to share about how your efforts helped to bring in participants and/or build out content, particularly for underrepresented groups?

Wikimedia France acts directly or indirectly on 3 gaps identified in the Wikimedia movement. Regarding gender bias, Wikimedia France has had a partnership for several years with the Sans PagEs User group, which we support financially and humanely. This group is actively working on training women to contribute to Wikimedia projects and has been doing outstanding work in this area for several years. For linguistic biases, Wikimedia France has been developing and maintaining for more than 5 years the Lingua Libre project which facilitates the recording of sounds in regional and minority languages but also videos in sign languages to Wikimedia projects. The project today has nearly 1274 speakers and 198 languages. It should reach one million records for Wikimedia projects before the end of 2023. Every year, we also organize a conference (Contribuling) around linguistic diversity on the web.

Finally, with regard to geographical diversity, we have further strengthened our partnership with the University of Guyana this year with several workshops for the people of Guyana in order to highlight the Amazonian cultures and languages of French Guiana on Wikimedia projects.

Part 2: Your main learning

8. In your application, you outlined your learning priorities. What did you learn about these areas during this period?

We had three annual objectives which concerned progress margins for the association.

The first of these concerned the implementation of a more individualized follow-up of people trained in Wikimedia projects to obtain a reliable retention rate. We put in place the necessary elements during this year with more precise reporting of training. After each training course, the employee or volunteer trainers send the list of accounts created on this occasion to an employee in charge of training and evaluation. This person is responsible for creating and updating training materials and supporting new trainees. Thanks to this work of collection, monitoring and support. We are still collecting some data on the past year, particularly on the well-being of the association's volunteers.

Regarding our third objective, we have initiated major structural projects in connection with the State such as with Vikidia or around Open Science with the Ministry of Research. We have also strengthened our presence in the free software and digital commons movement by organizing a major working meeting in May 2023 with the objective of achieving a gradual unification of the movement on a national scale and in the short term the recruitment of a movement coordinator.

9. Did anything unexpected or surprising happen when implementing your activities?

We had a failure this year regarding the launch of a research project on content moderation on Wikipedia in French. The conglomerate that we had tried to set up with French researchers and academics, WMFr and the WMF ultimately failed due to a funding problem. This is obviously a shame because it would have allowed us to help the community to question these practices and perhaps help it improve certain processes. We are now engaged in the development of a new patrol tool for the community, but this would undoubtedly have allowed us to better target certain issues and also to explore the issue of volunteer burnout.

Following the publication of the report on the digital commons in June 2022, within the framework of the French presidency of the EU, many things have accelerated from an administrative and political point of view and in particular with a very clear will displayed by the State to integrate the digital commons into the State's strategy. Wikimedia France on behalf of the movement to participate in numerous working meetings which should lead to the creation of a European Foundation for digital commons at the beginning of 2024, bringing together funds from several European countries to support the commons and in particular Wikimedia projects. If all goes as planned, many other European affiliates could benefit from additional funding in the years to come thanks to the work of Wikimedia France. Obviously for this, we work closely with Wikimedia Europe.

10. How do you hope to use this learning? For instance, do you have any new priorities, ideas for activities, or goals for the future?

I think that the bulk of the work still and always lies in the follow-up of the people trained and in their long-term support towards Wikimedia projects and the contribution. We tested a model this year that taught us things (which formats and types of training have the most impact, which learner profiles remain involved, how to strengthen communication with learners after... ) We must move from experimentation to implementation, first by broadening our scope and integrating more training provided by volunteers locally, by strengthening our tools and by conducting long-term surveys with learners.

11. If you were sitting with a friend to tell them one thing about your work during this fund, what would it be (think of inspiring or fascinating moments, tough challenges, interesting anecdotes, or anything that feels important to you)?

The better moment of this year was the presentation of the Culture Libre labels. I had the chance to award the label to the winning institutions. What particularly moved me was the emotion among the winners. For many, they had been campaigning for the cause internally with varying degrees of success for years. For some, this meant nationwide recognition of their work. For others, it has particularly enhanced them with their management who discovered that their institution was labeled because a small team organized editathons. These activists from the shadows of the free sharing of knowledge found themselves on the stage, in front of a full amphitheater, facing representatives of the Ministry of Culture to tell them that their work matters and that we thank them. It was a magical moment.

12. Please share resources that would be useful to share with other Wikimedia organizations so that they can learn from, adapt or build upon your work. For instance, guides, training material, presentations, work processes, or any other material the team has created to document and transfer knowledge about your work and can be useful for others. Please share any specific resources that you are creating, adapting/contextualizing in ways that are unique to your context (i.e. training material).

Upload Documents and Files

Here is an additional field to type in URLs.

N/A

Part 3: Metrics

13a. Open and additional metrics data

Open Metrics
Open Metrics	Description	Target	Results	Comments	Methodology
Retention rate of people trained in Wikimedia projects 6 months after their training	By harmonizing our training programs and having the opportunity to deploy it on a national scale and to important audiences for the movement and thanks to the recruitment of a dedicated person who will provide remote monitoring of trained people who wish it, we aim a retention rate of 10% of people trained during the year who continue to edit Wikipedia after 6 months, who have contributed to projects in the last 30 days 6 months after their training. this indicator will therefore be divided according to audiences (overseas, linguistic diversity, cultural and educational partners, etc.)	10	5%	I spoke about it a little higher, we did not achieve this objective but on the other hand we experimented with a monitoring method which will have to be improved next year.	N/A
Young people under 18 who have understood the Wikipedia operating model	For this indicator, it is above all an analysis of the digital skills acquired by young people after playing the Wikeys game which will be deployed in several test schools during the year 2022-2023, the prototype being already ready. The students will then be questioned by their teacher to measure the skills and knowledge acquired.	150	170	Number of students (11-15 years old) who have played one or more games of Wikeys with an assessment made by teachers on their understanding of how Wikipedia works	Assessment on paper in class directly and collected by teachers
Number of pages/content added on Wikimedia projects in regional or minority languages	With Lingua Libre and the actions planned for the Breton and Guyanese communities, we aim to increase content in regional and minority languages on Wikimedia Commons (reuse on Wikidata and Wikipedia)	80000	112000	Number of registrations on Lingua Libre in regional or minority language throughout the world	Stats tool on Lingua Libre
Volunteer Happiness Index	This is a new indicator that we want to put in place, which is inspired by the new measurement models found in particular at the UN. This index will bring together several elements such as the feeling by our volunteers of being heard and respected by the affiliate, that of being able to contribute in a serene, respectful and inclusive safe environment, that of being able to initiate projects, to be recognized for his commitment... This index will be collected once a year. We hope to be able to make it a long-term index that allows us to feel the evolutions and the problems of our volunteers.	N/A	0	Not rated yet (September 2023)	N/A
Volunteers Hours	In addition to being compulsory in France, volunteer hours are indicative of the commitment of volunteers in the association and for the projects it carries out. Our volunteers declare their hours on a dedicated platform "Bénévalibre" Open source tool	6000	N/A	N/A	N/A

Additional Metrics
Additional Metrics	Description	Target	Results	Comments	Methodology
Number of editors that continue to participate/retained after activities	N/A	N/A	N/A	N/A	N/A
Number of organizers that continue to participate/retained after activities	N/A	N/A	N/A	N/A	N/A
Number of strategic partnerships that contribute to longer term growth, diversity and sustainability	N/A	N/A	N/A	N/A	N/A
Feedback from participants on effective strategies for attracting and retaining contributors	N/A	N/A	N/A	N/A	N/A
Diversity of participants brought in by grantees	N/A	N/A	N/A	N/A	N/A
Number of people reached through social media publications	N/A	N/A	N/A	N/A	N/A
Number of activities developed	N/A	N/A	N/A	N/A	N/A
Number of volunteer hours	N/A	N/A	N/A	N/A	N/A

13b. Additional core metrics data.

Core Metrics Summary
Core metrics	Description	Target	Results
Number of participants	This is the number of participants in actions organized by the association online and offline such as conferences, contribution days, events and training.	5000	5337
Number of editors	Take into account people participating in editathons or contribution competitions, wikimedians in residence and their actions in universities as well as people who contribute in the context of training	2000	1600
Number of organizers	In addition to the staff, there are several types of voluntary organizer missions: the organizers of contribution competitions or editathon who plan, evaluate and accompany the participants on D-Day Event organizers who participate in the logistics, program and smooth running of a Wikimedia event referents or leaders of local groups of volunteers We have those who are engaged in the management of the association's projects Finally, those who assume a role of public relations whether in their function as administrators or within the framework of local or national projects	50	60

**Number of new content contributions per Wikimedia project**
Wikimedia Project	Description	Target	Results	Comments	Methodology
Wikipedia	Contribution campaigns, contribution support through the loan of sources or editions by trained professionals or Wikimedians in residence	5000	8000	N/A	N/A
Wikimedia Commons	Registrations on Lingua Libre, photo contest	80000	294984	Lingua Libre+ GLAM	N/A
Wikidata	New items on Wikidata developed following the MOOC Wikidata developed in conjunction with WMDE but also thanks to contribution campaigns such as the International Museum Day	10000	15000	N/A	N/A
Wiktionary	New new entries created or improved on the Wiktionary in all languages following Wiktionary workshops in Lyon and other cities in France	1000	400	N/A	N/A
N/A	N/A	N/A	N/A	N/A	N/A

14. Were there any metrics in your proposal that you could not collect or that you had to change?

Yes

15. If you have any difficulties collecting data to measure your results, please describe and add any recommendations on how to address them in the future.

N/A

16. Use this space to link or upload any additional documents that would be useful to understand your data collection (e.g., dashboards, surveys you have carried out, communications material, training material, etc).

Upload Documents and Files

Here is an additional field to type in URLs.

N/A

Part 4: Organizational capacities & partnerships

17. Organizational Capacity

Organizational capacity dimension
A. Financial capacity and management	This capacity has grown but it should be further developed
B. Conflict management or transformation	This capacity has grown but it should be further developed
C. Leadership (i.e growing in potential leaders, leadership that fit organizational needs and values)	This capacity is low, and we should prioritise developing it
D. Partnership building	This has grown over the last year, the capacity is high
E. Strategic planning	This has grown over the last year, the capacity is high
F. Program design, implementation, and management	This capacity has grown but it should be further developed
G. Scoping and testing new approaches, innovation	This has grown over the last year, the capacity is high
H. Recruiting new contributors (volunteer)	This capacity has grown but it should be further developed
I. Support and growth path for different types of contributors (volunteers)	This capacity has grown but it should be further developed
J. Governance	This capacity has grown but it should be further developed
K. Communications, marketing, and social media	This capacity has grown but it should be further developed
L. Staffing - hiring, monitoring, supporting in the areas needed for program implementation and sustainability	This capacity has grown but it should be further developed
M. On-wiki technical skills	This capacity has grown but it should be further developed
N. Accessing and using data	This capacity has grown but it should be further developed
O. Evaluating and learning from our work	This capacity has grown but it should be further developed
P. Communicating and sharing what we learn with our peers and other stakeholders	This capacity has grown but it should be further developed
N/A
N/A

17a. Which of the following factors most helped you to build capacities? Please pick a MAXIMUM of the three most relevant factors.

Formal training provided by a Wikimedia Movement organizing group (i.e., Affiliates, Grantees, Regional or Thematic Hub, etc.), Formal training provided from outside the Wikimedia Movement, Peer to peer learning with other community members in conferences/events

17b. Which of the following factors hindered your ability to build capacities? Please pick a MAXIMUM of the three most relevant factors.

Lack of knowledge of available capacity building opportunities, Lack of staff time to participate in capacity building/training, Lack of financial resources

18. Is there anything else you would like to share about how your organizational capacity has grown, and areas where you require support?

NA

19. Partnerships over the funding period.

Over the fund period...
A. We built strategic partnerships with other institutions or groups that will help us grow in the medium term (3 year time frame)	Strongly agree
B. The partnerships we built with other institutions or groups helped to bring in more contributors from underrepresented groups	Agree
C. The partnerships we built with other institutions or groups helped to build out more content on underrepresented topics/groups	Agree

19a. Which of the following factors most helped you to build partnerships? Please pick a MAXIMUM of the three most relevant factors.

Permanent staff outreach, Volunteers from our communities, Partners proactive interest

19b. Which of the following factors hindered your ability to build partnerships? Please pick a MAXIMUM of the three most relevant factors.

Local policies or other legal factors, Lack of knowledge or capacities to reach out to strategic partners

20. Please share your learning about strategies to build partnerships with other institutions and groups and any other learning about working with partners?

NA

Part 5: Sense of belonging and collaboration

21. What would it mean for your organization to feel a sense of belonging to the Wikimedia or free knowledge movement?

Difficult question. We have made the strategic choice and assumed to fully play our role as spokesperson for the movement for free knowledge in France by uniting other actors around us and by financially and humanly supporting organizations that are not part of the movement. Wikimedia.

being a Wikimedia affiliate in a country also means having responsibilities towards smaller organizations that work with the same values as us. We as a Wikimedia organization stand as a beacon for these other organizations and assume our role. It's a lot of pride and responsibility.

22. How has your (for individual grantees) or your group/organization’s (for organizational grantees) sense of belonging to the Wikimedia or free knowledge movement changed over the fund period?

Stayed the same

23. If you would like to, please share why it has changed in this way.

NA

24. How has your group/organization’s sense of personal investment in the Wikimedia or free knowledge movement changed over the fund period?

Somewhat increased

25. If you would like to, please share why it has changed in this way.

NA

26. Are there other movements besides the Wikimedia or free knowledge movement that play a central role in your motivation to contribute to Wikimedia projects? (for example, Black Lives Matter, Feminist movement, Climate Justice, or other activism spaces) If so, please describe it below.

NA

Supporting Peer Learning and Collaboration

We are interested in better supporting peer learning and collaboration in the movement.

27. Have you shared these results with Wikimedia affiliates or community members?

Partially

27a. Please describe how you have already shared them. Would you like to do more sharing, and if so how?

28. How often do you currently share what you have learned with other Wikimedia Foundation grantees, and learn from them?

We do this rarely (less than twice a year)

29. How does your organization currently share mutual learning with other grantees?

We try to be present in Wikimedia events to talk about our actions and our projects and from time to time with blog articles on diff for example but rarely more.

Part 6: Financial reporting and compliance

30. Please state the total amount spent in your local currency.

1476879

31. Local currency type

EUR

32. Please report the funds received and spending in the currency of your fund.

Upload Documents, Templates, and Files.

Report funds received and spent, if template not used.

We are in the process of closing our accounts and the final result will only be known after the passage of our auditor in September 2023

33. If you have not already done so in your budget report, please provide information on changes in the budget in relation to your original proposal.

N/A

34. Do you have any unspent funds from the Fund?

34a. Please list the amount and currency you did not use and explain why.

N/A

34b. What are you planning to do with the underspent funds?

N/A

34c. Please provide details of hope to spend these funds.

N/A

35. Are you in compliance with the terms outlined in the fund agreement?

As required in the fund agreement, please report any deviations from your fund proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.

36. Are you in compliance with all applicable laws and regulations as outlined in the grant agreement?

Yes

37. Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Funds as outlined in the grant agreement? In summary, this is to confirm that the funds were used in alignment with the WMF mission and for charitable/nonprofit/educational purposes.

Yes

38. If you have additional recommendations or reflections that don’t fit into the above sections, please write them here.