Grants:Programs/Wikimedia Community Fund/ Wikimedia Rwanda General Support fund 2023-2024
Nyirahabihirwe Clementine : Boris Bahire: MrBobax Nyinawumuntu Jeannette; RebeccaRwanda Uwimpuhwe Valentine: UWIMPUHWE Va Gatete Pacifique : GATETE Pacifique4 vacant volunteer positions for the 4 regional Wiki clubs leaders
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Applicant details
editWikimedia username(s):
- Ndahiro Derrick: Ndahiro derrick
Nyirahabihirwe Clementine : Boris Bahire: MrBobax Nyinawumuntu Jeannette; RebeccaRwanda Uwimpuhwe Valentine: UWIMPUHWE Va Gatete Pacifique : GATETE Pacifique
4 vacant volunteer positions for the 4 regional Wiki clubs leaders
Organization:
- Wikimedia Community User Group Rwanda
G. Have you received grants from the Wikimedia Foundation before?
- Applied previously and did receive a grant
H. Have you received grants from any non-wiki organization before?
- Yes
H.1 Which organization(s) did you receive grants from?
- Swedish Embassy in Kigali
M. Do you have a fiscal sponsor?
- No
M1. Fiscal organization name.
- N/A
Additional information
editR. Where will this proposal be implemented?
- Rwanda
S. Please indicate whether your work will be focused on one country (local), more than one or several countries in your region (regional) or has a cross-regional (global) scope:
- Local
S1. If you have answered regional or international, please write the country names and any other information that is useful for understanding your proposal.
T. If you would like, please share any websites or social media accounts that your group or organization has. (optional)
- Social media
Facebook : WikiRwanda Twitter : WikiRwanda Instagram: WikiRwanda : https://www.instagram.com/wikirwanda/?hl=en
M. Do you have a fiscal sponsor?
- No
M1. Fiscal organization name.
- N/A
Proposal
edit1. What is the overall vision of your organization and how does this proposal contribute to this? How does this proposal connect to past work and learning?
Last year's vision was focused on creating more awareness in Rwanda about the Wikimedia movement, with a goal that recruited volunteers could actively be engaged in improving content on Wikimedia Foundation project websites in Kinyarwanda, French & English and invest in projects that sensitize and train different communities in Rwanda about Wikipedia with much emphasis on Kinyarwanda Wikipedia.
This year's vision is going to be focusing on capacity building for the existing volunteers and systematic volunteer recruitment approaches such as gradual semester- cohorts. With this approach, we hope to improve the quality of existing content with a major emphasis on Kinyarwanda usage on the Wikimedia projects.
The 2022-23 proposal focus was on creating more awareness and we had more than 80 new members joining our community but unfortunately, no systematic orientation measures were set up.
2. What is the change that you are trying to bring about and why is this important?
Generation of quality content Volunteer retention Capacity Building Leadership and governance development
3. Describe your main approaches or strategies to achieve these changes and why you think they will be effective.
To achieve our desired changes for the year 2023-2024, We intend to implement various strategies that include : Strategy one: Organizational development, with this strategy we intend to :
Training/equipping newbies with basic skills needed to actively engage in the promotion of open knowledge ecosystem.
Equipping existing volunteers with advanced skills on best practices while contributing to the open source knowledge ecosystem.
Capacity building workshops among the core team members: The steady progress of the Wikimedia community in Rwanda, has helped us identify the organizational capacity gaps such as good governance, mentorship, funds management, fundraising, community organizing, Monitoring and evaluation skills that are lacking in our operations, therefore, we intend to invest time and resources in capacity building related programs to ensure sustainability and effectiveness. This won’t be limited to core team members only but also to active community members who have shown enthusiasm and willingness to actively engage in community activities as organizers, hence aligning this with the Movement Strategy recommendation which calls for investing in skills and leadership development.
Strategy 2; Improving generated content, we shall emphasize the improvement of contributed content on Wikipedia, during the year 2022-23, more than 1000 articles were created on Wikipedia with a majority being created on Kinyarwanda but when one takes time to analyse content, the quality is still poor, therefore as we generate new content, we shall be improving the existing data (mostly stubs ). Throughout this, we shall do various edit-a-thons in person,
We shall be implementing these contests in the 4 provinces that make up Rwanda, through Regional Wikiclubs hence, allowing participation from members who don't reside in Kigali.
We also shall have both writing and photographic contests, these have proved to be one of the factors that encourage volunteers to actively contribute and also a measure to recruit new volunteers hence bridging the content gap about certain topics. Strategy 4: Increasing retention rate, we intend to minimize the limiting factors that affect volunteers by keeping volunteers engaged throughout our new approach titled ‘’ monthly challenges’’ which will be having monthly editing challenges on chosen topics. We intend to keep engaging volunteers throughout our new approach titled ‘’ monthly challenges ‘which will be having monthly editing challenges on chosen topics by Regional wiki clubs.
4. What are the activities you will be developing and delivering as part of these approaches or strategies?
Photographics contests: WikiLovesAfrica 2024 WikiLovesEarth 2023 WikiLovesMonuments 2023 WikipediaPagesWantingPhotos. 2023 WikilovesFolklore 2024
Content Generation projects : WikiGap 2024 Wiki4Human Rights 2024 Wiki4Sports 2024 Wiki Loves Folklore 2024 Wikivibrance 2023
Monthly editing challenges
5. Do you want to apply for multi-year funding?
No
5.1 If yes, provide a brief overview of Year 2 and Year 3 of the proposed plan and how this relates to the current proposal and your strategic plan?
- N/A
6. Please include a timeline (operational calendar) for your proposal.
- SEMESTER ONE :(July to October 2023)
Capacity building workshop WikiLovesEarth 2023 WikipediaPagesWantingPhotos. 2023 Monthly editing challenges 4
SEMESTER TWO:(Nov 2023 to February 2024)
WikiLovesMonuments 2023 Monthly editing challenges 4 WikilovesFolklore 2024 1st General Meeting
SEMESTER 3(March-June 2024):
WikiLovesAfrica 2024 Monthly editing challenges 4 Wiki4Human Rights 2024 Wikigap 2024 2nd General Meeting
7. Do you have the team that is needed to implement this proposal?
Ndahiro Derrick, Executive director, will: prepare accurate and timely analyses of operational results, variances, and performance trends for the Wikimedia Community User Group Rwanda. He will provide leadership and manage the efforts of regional wiki club leaders to ensure appropriate support for all departments. He will supervise the development of operations-based financial modelling and coordinate and lead annual budget reviews, monthly and quarterly reviews, and periodic forecast updates with the operational and core teams for all locations. Additionally, he will approve major systems implementations related to cost and inventory control and ensure the retention of a diverse core team and volunteers through growth and personal development opportunities. The role also involves ensuring that services and funding relationships are robust enough to meet or exceed strategic goals and objectives.
Bahire Boris, Programs Coordinator, is responsible for ; supporting the planning, coordination, and implementation of programs and activities, while ensuring correct policies and practices are used. He will as well maintain a budget, track expenditures/transactions, and report to the financial audit committee. Boris will also help build positive relationships within the team and external parties, ensure technology is used correctly for all operations, prepare the paperwork and order materials, keep updated records, and create reports or proposals. Additionally, the role involves supporting growth and program development
Nyinawumuntu Jeannette: Responsible for the Community Outreach & Partnership officer, will be managing funding opportunities and partnerships for the Wikimedia Community User Group Rwanda. This includes identifying and communicating funding opportunities to the User Group, leading proposal development, scoping and positioning the User Group as a partner of choice, promoting consistency of approach and best practice, and nurturing relationships with partners and potential donors. She is also responsible for maintaining a calendar of outreach activities, preparing an annual budget, scheduling regular outreach exhibitions, and preparing accurate records and reports. She will be managing strategic funding opportunities throughout the funding cycle and ensuring that final submissions meet quality standards and partner requirements. Uwimpuhwe Valentine is responsible for managing social media and communications, including strategy development, content management, and engagement monitoring. Gatete Pacifique is responsible for graphic design, photography, video editing, and overseeing a photographic contest's jury process. Additionally, there are four vacant positions for Regional Wiki Club Leaders, each responsible for organizing events, facilitating monthly editing challenges, and orienting newbies in their respective provinces. All roles report to the program manager.
8. Please state if your proposal aims to work to bridge any of the identified CONTENT knowledge gaps (Knowledge Inequity)? Select up to THREE that most apply to your work.
Content Gender gap, Age (regency) , Geography, Language, Important Topics (topics considered to be of impact or important in the specific context), Cultural background, ethnicity, religion, racial
8.1 In a few sentences, explain how your work is specifically addressing this content gap (or Knowledge inequity) to ensure a greater representation of knowledge.
Growing gender equity on Wikipedia remains a focus for our editing community, particularly during the community organization, and content creation in the celebration of International Women's Day, we will continue to grow our support of these activities over 2023- 2024.
9. Please state if your proposal includes any of these areas or THEMATIC focus. Select up to THREE that most apply to your work and explain the rationale for identifying these themes.
Education, Advocacy, Human Rights, Climate Change and sustainability, Culture, heritage or GLAM , Open Technology, Diversity
10. Will your work focus on involving participants from any underrepresented communities? Please note, we had previously asked about inclusion and diversity in terms of CONTENTS, in this question we are asking about the diversity of PARTICIPANTS. Select up to THREE that most apply to your work.
Gender Identity, Geographic , Ethnic/racial/religious or cultural background, Linguistic / Language, Socioeconomic status, Age, Digital Access
11. What are your strategies for engaging participants, particularly those that currently are non-Wikimedia?
Our need for change is based on growing the number of people who engage and contribute to Wikimedia platforms and activities. To do this we will:
Develop and promote a range of inclusive and targeted workshops, events and training aimed at recruiting new editors, including regular edit-a-thons. .The creation of regional wiki clubs, which will function at the provincial level, will enable user group activities to grow outside of Kigali to other areas of Rwanda. .Grow and maintain the Wikimedia Rwanda website and social media content including training resources and community outreach .Survey new and existing Wikimedians to better understand their recruitment pathways and what retains their participation
.Engaging with active contributors across Rwanda, who are not necessarily members as yet, to grow connections as a community, ensure retention, grow expertise, mentoring and support between new and more experienced participants and tell the broader stories of our regional movement. .We plan to undertake a quantitative and qualitative survey of well-known Rwandan participants to better understand their recruitment pathways and what retains their participation.
.We will also survey participants at our events and workshops to better understand what they may require to keep participating.
.Social media and traditional media engagement also provide an opportunity to grow literacy about the Wikimedia movement and its underlying mission.
12. In what ways are you actively seeking to contribute towards creating a safer, supportive, more equitable environment for participants and promoting the UCOC and Friendly Space Policy, and/or equivalent local policies and processes?
To create safer spaces for all participants, we shall be elaborating more about the Friendly space policy by the WMF and the local policies such as the anti-sexual harassment policy before, during and after the events to monitor if no violations were made and if they occurred how they can be handled.
13. Do you have plans to work with Wikimedia communities, groups, or affiliates in your country, or in other countries, to implement this proposal?
Yes
13.1 If yes, please tell us about these connections online and offline and how you have let Wikimedia communities know about this proposal.
This proposal was highly informed by reactions and recommendations gathered during our 2022 General assembly.
14. Will you be working with other external, non-Wikimedian partners to implement this proposal?
Yes
14.1 Please describe these partnerships and what motivates the potential partner to be part of the proposal and how they add value to your work.
We intend to partner with existing experienced Wikimedians and other missions-aligned institutions Professional consultants on the organizational development processes.
15. How do you hope to sustain or expand the work carried out in this proposal after the grant?
We shall carry out project analysis to find the impacts created using available metrics counting tools, challenges faced and how best to address them.
16. What kind of risks do you anticipate and how would you mitigate these. This can include factors such as external/contextual issues that may affect implementation, as well as internal issues, such as governance/leadership changes.
- Governance changes, We shall general assembly to allow members to suggest the changes and we shall be seeking guidance from the Community Research TEAM.
17. In what ways do you think your proposal most contributes to the Movement Strategy 2030 recommendations. Select a maximum of three options that most apply.
Increase the Sustainability of Our Movement, Provide for Safety and Inclusion, Ensure Equity in Decision-making, Coordinate Across Stakeholders, Invest in Skills and Leadership Development, Manage Internal Knowledge, Identify Topics for Impact, Innovate in Free Knowledge, Evaluate, Iterate, and Adapt
18. Please state if your organization or group has a Strategic Plan that can help us further understand your proposal. You can also upload it here.
- No
Learning, Sharing, and Evaluation
edit19. What do you hope to learn from your work in this fund proposal?
Possible outcome; Creation of quality content Increased awareness: Communities will be more aware of the value of open knowledge and the use of Wikimedia and will be interested in continuing to connect and share this awareness with others. Learning questions: How have Rwandan people's(Women, men and young people ) perspectives about Wikipedia changed after participating in our User Group activities? If you are working with several diverse groups you may want to disaggregate for each. Are more women and young people using Wikimedia projects/open knowledge projects differently in their daily life, if so how or why didn't they? Do they share this with others, if so how or why not?
Community members will transform from consumers of knowledge to contributors to Wikimedia. learning questions: What sparked their interest to join the movement? what needs to be done.
expected outcome: New/existing editors will be having the skills and motivation necessary to continue contributing to Wikimedia projects
Learning questions: Which of our new approaches helped them and which ones didn't work?
20. Based on these learning questions, what is the information or data you need to collect to answer these questions? Please register this information (as metric description) in the following space provided.
| Main Metrics | Description | Target |
|---|---|---|
| WLE 2023 | Uploaded photos | 300 |
| WLM 2023 | Uploaded photos | 300 |
| WLA 2024 | Uploaded photos | 300 |
| WLF 2024 | Uploads | 300 |
| Wiki4humanrights | Articles created | 100 |
Here are some additional metrics that you can use if they are relevant to your work. Please note that this is just an optional list, mostly of quantitative metrics. They may complement the qualitative metrics you have defined in the previous boxes.
| Additional Metrics | Description | Target |
|---|---|---|
| Number of editors that continue to participate/retained after activities | Editors that continue to participate after the contests | 100 |
| Number of organizers that continue to participate/retained after activities | organizers that continue to participate/retained after activities | 15 |
| Number of strategic partnerships that contribute to longer term growth, diversity and sustainability | partnerships that contribute to longer-term growth, diversity, and sustainability | 5 |
| Feedback from participants on effective strategies for attracting and retaining contributors | Feedback from participants on effective strategies for attracting and retaining contributors | 20 |
| Diversity of participants brought in by grantees | Diversity of participants brought in by grantees | 80 |
| Number of people reached through social media publications | Number of people reached through social media publications | 1000 |
| Number of activities developed | Photographic contests and content generation projects | 12 |
| Number of volunteer hours | Number of volunteer hours | 800 |
21. Additional core quantitative metrics. These core metrics will not tell the whole story about your work, but they are important for measuring some Movement-wide changes. Please try to include these core metrics if they are relevant to your work. If they are not, please use the space provided to explain why they are not relevant or why you can not capture this data. Your explanation will help us review our core metrics and make sure we are using the best ones for the movement as a whole.
| Core metrics | Description | Target |
|---|---|---|
| Number of participants | Photographic contests | 50 |
| Number of editors | Content generation contests | 100 |
| Number of organizers | Number of Organizers for both photographic and content generation contests | 15 |
| Wikimedia Project | Description | Target |
|---|---|---|
| Wikipedia | number of created articles | 50 |
| Wikimedia Commons | N/A | 2500 |
| N/A | N/A | N/A |
| N/A | N/A | N/A |
| N/A | N/A | N/A |
21.1 If for some reason your proposal will not measure these core metrics please provide an explanation.
N/A
22. What tools would you use to measure each metric selected?
We shall use different tools to measure metrics as follows: For the photographic contests: Wiki Loves Competitions Tools: to track Categories on Commons to produce various statistical data sets as it has been done for previous contests.
For Content generation projects, we shall use the following tools:
.Programs & Events Dashboard to easily track volunteer editors' contributions and these will help in evaluating the project goals.
Financial Proposal
edit23. & 23.1 What is the amount you are requesting from WMF? Please provide this amount in your local currency. If you are thinking about a multi-year fund, please provide the amount for the first year.
- 94420053 RWF
23.2 What is this amount in US Currency (to the best of your knowledge)?
- 87507 USD
23.3 Please upload your budget for this proposal or indicate the link to it.
23.4 Please include any additional observations or comments you would like to include about your budget.
Please use this optional space to upload any documents that you feel are important for further understanding your proposal.
- Other public document(s): https://docs.google.com/spreadsheets/d/1audTYM9ZD880srxir9wtUBuCcVJbhEJMkihKv2-pfl8/edit?usp=sharing
Final Message
editBy submitting your proposal/funding request you agree that you are in agreement with the Application Privacy Statement, WMF Friendly Space Policy and the Universal Code of Conduct.
We/I have read the Application Privacy Statement, WMF Friendly Space Policy and Universal Code of Conduct.
- Yes
Feedback
edit- Please add any feedback to the grant discussion page only. Any feedback added here will be removed.