Grants:Project/BlackLunchTable/BLT 2018/Timeline

This project is funded by a Project Grant

Timeline for BlackLunchTable

Timeline	Date
Double outcomes from 2017	1 July 2018
Make our processes more efficient	1 July 2018
Foster return editors	1 July 2018
Increase our reach	1 July 2018

Monthly updates

Please prepare a brief project update each month, in a format of your choice, to share progress and learnings with the community along the way. Submit the link below as you complete each update.

June

Bootcamp in DC

Introduced to new techniques and tools for tracking metrics

Connected with other Wikimedians from around the country

Shared progress on project and got positive feedback

Realized there is a lot we want to learn to make the project more efficient and interesting.

Participated in the Storytelling Workshop

Wrote concise “elevator pitch” for project

Presented a 5 minute presentation online that was recorded for public.

Photo challenge in NYC & Chicago

Uploaded 71 photos to WikiCommons taken by project affiliated photographers and the public (in response to our Juneteenth challenge).

Learned this was a great way to get new publics/new editors excited about engaging with Wikipedia

Started planning for future photo challenges

Broadened online meet-ups

We are working to create return editors and cull existing editors for a usergroup

Met with 9 editors online, 15 have expressed interest but scheduling has been challenging. Editors with a range of experience meet to learn new skills and discuss the project.

Revamped budget

The new budget more closely reflects our actual needs and priorities

Editing the budget has also meant revisiting our timeline and strategy

Interviewed and Hired Project Assistant

Planned for Cape Town & Johannesburg

Will be attending Wikimania, participating in Whose Knowledge, and facilitating a roundtable discussion with Wikimedians

Expanded our visit to include partnerships with A4 ARTS Foundation in Cape Town and Bridge Books in Johannesburg for public Edit-a-thons

Scheduled team retreat for next April

July

Hosted Edit-a-thons

at The High Line, New York, our first outdoor Edit-a-thon using Wi-Fi hotspots and featured photo booth.

Challenge with some drop out of hotspots, but all in all very successful.

Need to work on studying strategy and nurturing our editor base so the numbers are higher especially for home-based events.

at A4 Arts Foundation, Cape Town, prior to Wikimania 2018 in District 6
at Bridge Books on Commissioner St in Johannesburg’s City Central

Our hotspots were crucial as their internet was not working.

at Bridge Books in Maboneng, Johannesburg

Issue of access came up multiple times, folks who want to participate may not have computers, internet nor training. Would like to focus on this next visit.

Would like to somehow make sure local experienced editors are in attendance every time (none came).

Continued to fine-tuned budget

In the process of identifying how many hours each position is actually using

Attended Wikimania 2018

Attended Whose Knowledge preconference

Successfully facilitated a “full” BLT roundtable discussion with Wikimedians, recording their reflection on the state of Wikimedia. This will be included in our dynamic, searchable online archive.

Made our first in person connections with Wikimedians from the African continent and larger diaspora who will potentially ally for our future endeavours

Learned much more about what is happening in different places with different projects in Wikimedia movement

Learned about potential tools we may use for addressing lack of access, metrics, language diversity, addressing gaps, work in academia, using Wikidata with Wikipedia, and sustainability.

Met with members of the Foundation to reflect and plan to meet for training in the future.

Continued online editing training

Interest is strong but arranging timing is still a challenge.

Hosting both new editors mixed with editors who are ready for a next level is challenging in the online meetup.

Next month we will launch an Outreach Dashboard tracking of these users edits in case that might be useful

Next month we will announce our plan to host a static date for our online meetup and maybe add one night to total two meetups a month in hopes this will be easier for the arrangement of time.

Planned for Fall events

Staten Island Museum

Studio Museum in Harlem at Schomburg Center

Trained Assistant

Began introducing Assistant to Wikimedia editing so they can not only help with administration but also understand first hand what it is.

Worked on Wikidata integration and planning future events, grant targets and structure.

August

Planned for future events

Met with Studio Museum in Harlem regarding upcoming edit-a-thon at Schomburg

Met with Vanderbilt regarding upcoming edit-a-thon

Met with professors at Rhodes Univ regarding future partnership

Applied for Wiki Con North America

Met with Magnum Foundation regarding upcoming edit-a-thon

Met with Staten Island Museum regarding upcoming edit-a-thon and photo booth engagements

Met with Joe Matazzoni re: wiki metric tools

Met with LCA and Creative Capital regarding our non-profit status

Interview with NowThis News in New York

Finished fine-tuning budget

Continued online editing training

Announced that we will pick same week, day and time for monthly meetings.

Similar challenges as before.

Launched Outreach Dashboard tracking for our online editing group

Continued Training and work with new Project Assistant

Trained on Wikidata, Wiki Commons and Wikipedia

September

Events

Hosted info table/photo booth at Staten Island Black Heritage Festival

Hosted info table/photo booth at Staten Island Museum’s Fences Show

Hosted edit-a-thons with photo booths at Schomburg Center for Research in Black Culture in NY (in partnership with the Studio Museum in Harlem).

Met for brunch with Wikimedians of Chicago to help reboot its usergroup.

Initial Wikimedians of Chicago online meetup facilitated by WikiNYC’s Pharos.

Monthly Wiki editing meetup online

Administration

Lost our Project Assistant

Advertised for hiring Project Assistant, Wiki Regional Proxies and Wiki Project Manager

Met with lawyer from Creative Capital consulants about 501c3 who advised us to find someone regional

Applied for Scholarships to Wiki North America Conference

Lawyers for the Creative Arts in Chicago said they will provide pro bono 501c3 assistance

Directors mapped out plan for fall events and hiring strategy

Kept tabs on Joe Matazzoni’s wiki metric tools

Planning

Planned for Magnum Foundation meetup, meetings with host, developed call sheet

Site visit in North Carolina NCMA and UNC for potential program partnership

Met with BYP100 regarding a targeted editathon co-hosted in NYC and Chicago

Attended meetup in Koln of Wiki editors to promote project and connect with potential editors

Supported planning for editathons in Kingston Jamaica and Trinidad and Tobago

Strategized for Wiki North America Conference

Partnered with AfroCine to promote contest

Reached out to NYU to host Nov editathon for AfroCine

October

Events

Hosted edit-a-thon with photo booth at MCA Chicago in conjunction with the exhibition Raised on the Internet.

Hosted edit-a-thon with photo booth at Magnum Foundation themed around Black women photographers.

Monthly Wiki editing meetup online

Administration

Team members Ryan Horne, and Anina Major attend Wiki North American conference.

Focused on learning about how our oral history archive and metadata may use and integrate with Wikidata.

Thinking about linked data

Focused on networking with North American users to think about the expansion of the project and strategies to scale up.

Met with Wikimedia Foundation casually to brainstorm how best to utilize help with this grant.

Hired new Project Assistant

Begun intro to Wiki

Organized Staten Island Museum engagement

Call for Project Manager and Regional Proxies

Disappointed with results, postponed interviews

Integrated site task lists into Wikidata

Worked on query for Afrocine

Hired proxy for events in Kingston, Jamaica

Procured unpaid intern to help with project in the interim

Planning

Target recruiting for Wiki hiring

Sent out more messages seeking site for Afrocine meetup in an art/film space

Working with Proxy and their host on Kingston meetups

November

Events

Lecture and Edit-a-thon at Staten Island Museum

Monthly Wikipedia meetup

Administration

Target recruiting for hires

Planning for January follow up edit-a-thon with Staten Island Museum

Planning

Target recruiting for Wiki hiring- we researched folks that work in Wiki currently who have an apparent interest in our project to encourage applications to Proxy and Project Manager.

Worked with proxy organizer in Jamaica on planning December’s engagement. Problem solving internet issues at site, recruited assistance, developed target list and PR.

Working with intern from CUNY

Planning for Trinidad and Tobago editathon

Other

Submitted essay proposal for Joseph Reagle and Zachary McDowell’s forthcoming book Wikipedia @ 20.

Interview with Raina Wellman Now Here This podcast

December

Events

Promoted and joined Radical Education Edit-a-thon @ Interference Archive

Promoted and joined Women of the African Diaspora in NYC History @ Fordham University with AfroCROWD

Hosted 2 edit-a-thons at NLS Kingston in Jamaica

Hosted edit-a-thon at National Gallery in Jamaica

BLT Wiki monthly meetup online

Administration

Trained Proxy for Jamaica edit-a-thons

Hired intern

Met with new partner for edit-a-thons, MCA in Chicago

Tax paperwork

Hit 300th edit for 3 users on editing team, applied for User Group

Planning

Recruiting for hiring

January

Events

Joined Wikipedia Day in Chicago

BLT Art+Feminism edit-a-thon at Glass Curtain Gallery in Chicago

Guest spoke at AfroCROWD’s summit via videochat

Administration

Interviewed for all BLT Wiki hiring

Hired Wiki Proxies in Ilorin, Nigeria; Houston, TX and a Port of Spain, Trinidad

Hired BLT Wiki Project Manager and Assistant Project Manager

Held BLT Wiki team meeting

Approved as an official User Group as Black Lunch Table Wikimedians!

Maintenance and organization of Outreach Dashboard, Wiki Meetup Page, Commons and Meta page

Strategic planning

Planning

Planned for Trinidad editathon

Planned for Detroit editathon

Planned for April retreat

Planned for KickstarterxBLT Art+Feminism

Planned for BMCC edit-a-thon

Planned for Staten Island Museum follow up edit-a-thon

Planned for MoMA Art+Feminism BLT photobooth

Planned for Flaxman Library Art+Feminism BLT Edit-a-thon

Planned for Columbia College BLT Art+Feminism

Ongoing planning for MCA BLT residency

Sights on Santa Monica, CA

February

Events

Black History Everyday at Staten Island Museum

Edna Manley College of Visual & Performing Arts, Jamaica

Wiki NYC @ Borough of Manhattan Community College

Finalize details for event with Art+Feminism x MoMA

Finalize details for Kickstarter x BLT Art+Feminism

Interview about Wiki Movement

Administration

Organizing team workflow with new Wiki Project Manager + Assistant PM

Organizing events with proxies in Nigeria; Houston and Trinidad

Maintenance & organization of Outreach Dashboard, Wiki Meetup Page, Commons + Meta page

Strategic planning with PMs

Planning

Planning for events at Alice Yard in Trinidad + Tobago

Planned for Nigeria

Planned for Detroit editathon

Planning for ‘Wikipedia in the Classroom’ presentation/panel at Pratt Institute

Planned for Staten Island Museum follow up edit-a-thon

Planned for MoMA Art+Feminism BLT photobooth

Ongoing planning for MCA BLT residency

Planning for #visiblewikiwomen campaign with Whose Knowledge?

Sights on Santa Monica, CA

Planning for Fisher Arts Library at UPenn

Planning for event at RISD

Planning for event @ REAL Symposium, Vanderbilt

Planning for April retreat

March

Events

Black Lunch Table x Art+Feminism @MoMA, Photo Booth, NY

Black Lunch Table x Art+Feminism x Kickstarter, NY,

Black Lunch Table @ Alice Yard, Port of Spain, TT

Black Lunch Table @ RISD Fleet Library, RI

Black Lunch Table @ Alice Yard, Port of Spain, TT

Black Lunch Table @ East Yard, Arima, TT

Black Lunch Table @ 2019 REAL Symposium, TN

Co-founder Heather Hart @ Pratt Institute’s Wikipedia in Education Panel

Monthly online training session and edit-a-thon

#Visiblewikiwomen campaign with Whose Knowledge?

Administration

Organizing team workflow with new Wiki Project Manager + Assistant PM

Worked to make a more robust Meta Black Lunch Table presence

Applications for Wikimania 2019 scholarships/funding

Secure Travel for April Retreat, 10 traveling/2 remote participants

Planning

Finalize for event at UPenn Fisher Fine Arts Library

Planned for Nigeria editathon

Planned for Detroit editathon

Planned for Houston editathon

Planned for Staten Island Museum follow up edit-a-thon

Ongoing planning for MCA BLT residency

Sights on Santa Monica, CA

Planning for April retreat

New outreach initiatives for Wiki EDU and GLAM

April

Events

Black Lunch Table @ UPenn Fisher Fine Arts Library, Philadelphia, PA

Black Lunch Table @ Arte Publico Press, Houston, TX

Monthly online training session and edit-a-thon

#Visiblewikiwomen campaign with Whose Knowledge?

Administration

Organizing team workflow with new Wiki Project Manager + Assistant PM

Worked to make a more robust Meta Black Lunch Table presence

Applications for outside funding

Process/reimburse Retreat travel/expenses/receipts

INTERNAL: Full Team retreat, Wassaic, NY

Planning

Planned for Nigeria edit-a-thon

Planned for Detroit edit-a-thon

Planned for Houston edit-a-thon at Project Row Houses and Gregory School

Confirmed MCA Chicago Partnership and begin planning for fall residency

Planned for UIC Women’s Center partnership/event

Planned for Wiki Loves Pride Summer Events

Planned for CAA Wikipedia edit-a-thon focusing on artists and women of color

May

Events

Black Lunch Table @ Project Row Houses, Houston, TX

Black Lunch Table @ University of Ilorin, Ilorin, Nigeria, 3 consecutive weekends

Black Lunch Table @ Red Bull Arts, Detroit, MI

Continued work with Edna Manley Philosophy of Art class

Monthly online training session and edit-a-thon

Administration

Reflect and implement team feedback from April retreat

Applications for outside funding

NFP status updated

Preparation for final grant report

Application for Strategy Salon grant/event

Planning

Planned for Houston edit-a-thon, Gregory School

Planned for New School edit-a-thon NYC, September

Confirmed MCA Chicago Partnership and begin planning for fall residency

Planned for UIC Women’s Center partnership/event

Planned for Wiki Loves Pride Summer Events

Planned for CAA Wikipedia Edit-a-thon focusing on artists and women of color

Continued writing for book projects/chapters with Wiki @ 20

Is your final report due but you need more time?