Grants:Project/Eventmath/Finances

This project is funded by a Project Grant

Budget

Below is your approved budget. Please use this table to keep track of actual funds spent for each line item and list the difference from the approved budget at the end of the grant period.

Expense	Approved amount	Actual funds spent	Difference
Grant hours	240 hours	281 hours	-41 hours
Total	240 hours	281 hours	-41 hours

Our budget is based on time expenditure and an hourly rate of $40 per hour. A detailed breakdown and explanation of our grant hours, as of March 3, 2022, can be found in the finances section of the midpoint report.

Request changes

We understand that sometimes plans change. Please use this button to request approval for changes to your grant’s budget while your project is in progress. Any variation of 20% or more to any line item in your budget must be approved by staff here before you make the change (for projects with budgets of $15,000 or more, the accepted variance is 10%).

Budget change request

We request an additional $10,560 and an extension through October 31, 2022.

Rationale

Summary of changes

The request includes the following:

$960 for already completed activities (these took place just prior to completing the midpoint report, as indicated in that report)
$9600 for upcoming activities (these consist of the activities that remain from the original proposal)

The time extension is required partly because of the challenges outlined below, and partly because of the grant work being put on hold while we worked out the details of these amendments with WMF staff.

Completed activities

We have made significant progress on each of our two main goals, and we have resolved a number of technical challenges. The nature and extent of the technical challenges were difficult to anticipate and required extra time, but with his prior development experience and a willingness to learn, Greg was able to resolve each of the issues he encountered.

Portal goal: For the portal goal, we have designed and implemented the technical infrastructure needed for Eventmath, and we have already exceeded our search target. Specifically, we rank in the number one position on a Google search for our target search phrase, rather than just the first page of search results. Brendan has also tested the site by publishing exemplary lesson plans, using them in the classroom, and improving them based on student feedback and on-wiki collaboration; these activities demonstrate the virtuous cycle we described in the original proposal.
Campaign goal: For the campaign goal, we created an online form and shared it with multiple organizations, our social media networks, and attendees of the presentations we delivered at two national conferences. As a result, over thirty math educators across the United States and internationally have provided us with their contact information and detailed the nature of their interest in Eventmath. Two national organizations have also listed themselves as participating organizations on the Eventmath site, and a third is in the process of adding an entry on our Participants page.
Technical progress: As explained in the finances section of the midpoint report, we resolved a number of technical issues.

A thorough account of our combined activities can be found in our full midpoint report.

Upcoming activities

The table below indicates how we will spend our remaining time. Based on what we've learned as first-time Wikimedia grantees, we've made two main adjustments. First, we've made greater allowances for unforeseen difficulties, to ensure we have enough funds to reach our target outputs and outcomes. Second, we've added a category for project management activities, which will enable us to coordinate our activities with the community as they develop.

Theme of activities	Estimated total hours
Adapt existing materials to Wikiversity	51 hours
Develop quality standard	23 hours
Promote on social media	18 hours
Deliver live online workshops	35 hours
Produce videos	60 hours
Promote via the press	16 hours
Promote to events and organizations	6 hours
Project management	31 hours

This yields a total of 240 hours devoted to upcoming activities, and at our original rate of $40/hour, a corresponding budget increase of $9600.

Approval

@Greg at Higher Math Help: Thanks for this request Greg. Based on our meeting, this request for additional funding and an extension is formally approved and we are working on preparing an amendment to support this additional funding. Thanks, I JethroBT (WMF) (talk) 16:46, 8 July 2022 (UTC)

Noting here that the new final report due date is 30 November 2022. JTud (WMF), Grants Administrator (talk) 18:41, 8 July 2022 (UTC)

@I JethroBT (WMF) and Jtud (WMF): Great! We appreciate the approval, as well as the clarification regarding the reporting due date. For the record, I just added a sentence to the summary of completed work, in the budget request above (this does not affect the request and is intended only to acknowledge important work completed by Brendan).--Greg at Higher Math Help (talk) 23:53, 8 July 2022 (UTC)