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Grants:Project/MSIG/Stronger CEE Hub/Report

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Movement Strategy Implementation Grant Report
Draft

Please review the notes below before submitting your report.

Your draft implementation plan document should address the following questions clearly:

  • What movement strategy initiative or goal are you addressing?
  • What activities will you be doing to address that initiative?
  • What do you expect will happen as a result of your activities? How do those outcomes address the movement strategy initiative?
  • How will you measure or evaluate your activities? What tools or methods will you use to evaluate your activities?

To create a draft implementation plan, we recommend the use of a logic model, which will help you and your team think about goals, activities, outcomes, and other factors in an organized way. Please refer the following resources to develop a logic model:

Outcomes

edit

Please respond to the following questions below:

Where have you published your draft plan? Share the link to it here:

  • Our draft plan was published on Meta and it can be found here: Stronger CEE Hub.

What Movement Strategy initiative is this draft plan supporting?

  • Our draft plan was supporting Movement strategy recommendation Ensuring Equity in Decision-Making and more precisely it was focused on MS initiative nr. 26 which is about Regional & thematic hubs. The project’s main focus was the implementation of activities tha lead towards the building of the CEE Hub, which is a regional Hub, and its focus is on the Central and Eastern Europe (CEE). The CEE Hub was initiated to empower and to provide support structures that enable closer cooperation, capacity building and the transfer of knowledge between communities and individuals who work in the CEE region. CEE Hub is a sort of a back-office of the CEE, and its wok is focused on several areas:
  • Administrative regional support;
  • Programmatic support;
  • Support related to communications;
  • Governance;
  • The CEE Youth Group
  • Micro grants;
  • Community building in the region.

What activities have you completed to produce this draft plan?

  • To provide support to the CEE communities the CEE Hub developed a wide range of activities in each of the area that we focused on. In the table below you can find a detailed description of all activities we implemented as well as the explanation of concrete outcomes we achieved. Also, where possible we included links to Meta pages which show concrete examples of our work.
KPI 2024 Specific goals and activities Status Activities Outcomes
1 ADMINISTRATIVE completed
1.1. Min. 3 individuals or communities supported in writing grant applications completed
  • 2 funded rapid grant proposals
  • Additional round of Rapid Funds (15.000,00 $) available for the CEE region
  • More than 7 individuals from the CEE supported during their grant application writing efforts
1.2. Min. one external grant application submitted (with several CEE communities as project partners) completed, but in a different way
  • Discussion with Wikimedia Sverige (Wikimedia Sweden) about two other grants, and with Wikimedia Polska (Wikimedia Poland) about youth group grant
  • In March, Mari (youth member) and Barbara drafted the grant application (USAid funds), which Wikimedia Polska later submitted, but at the end was not not funded
  • Swedish Institute (SI) seed project (Heritage Guard Network) was extended because the new SI grant round was rescheduled for the beginning of 2025. Instead of working on the new grant application in June 2024 (as planned) this activity was postponed till winter 2024/2025. However, CEE Hub's taking part in the ongoing HGN project continued during 2024. CEE Hub was not in charge of any of the project work packages (Advocacy, Communication, Tech, Risks) but it had an advisory role.
  • Since August 2024 CEE Hub staff Sezis (one of the four new CEE Hub staff members who were recruited for the community building), in coordination with Barbara, was working on preparation of the external grant application. The grant proposal will be submitted for the EU funding (Erasmus+). The deadline for the submission of this grant proposal is in February 2025 and WM applicants will be Greek and Cypriot WM User Groups as well as WM Polska.
  • In October, coordination for Erasmus / partners
  • One external grant application (Erasmus+) in preparation; it will be submitted in February 2025
  • One external grant application (USAid) submitted as we took part in grant application writing
1.3. 2 communities supported in event organization (materials, logistics or the process) completed
  • CEE Hub staff member Barbara Klen and CEE Hub Steering Committee member Philip Kopetzky attended the HERitage Amplified event; they took part in one panel and Barbara was one of the speakers at the opening of the event. This event was part of the rapid grant which was submitted by WM UG Cyprus; the CEE Hub also supported the Cypriot community during this grant application process.
  • Discussion/meeting with Bulgarian community about organising an event
  • Recording video message for the Greek UG to support their participation in one important local conference (https://psvaluetalks.gr/speakers-2024/)
  • 2 communities supported in their organisation/co creation of local events
  • One community encouraged to consider organising offline events again
2 PROGRAMMATIC (almost) completed
2.1. Wiki Loves Monuments support completed
  • In June, we prepared a survey in order to be able to offer sufficient assistance to the communities and individuals who have previously organised the campaign, as well as the goals and requirements of those who intend to organise WLM this year. Conclusions from the survey can be found here.
  • In July, we published the prepared guides for participants and for organisers of the Wiki Loves Monuments campaign.
  • In September, we had a knowledge exchange session dedicated to the Wiki Loves Monuments campaign, where we had representatives from Ukraine and Armenia, providing tips how to organise a campaign in your country. Additionally, we shared once again the conclusions from the survey that we had during the summer, and afterwards a discussion about the improvements, especially about the promotion and post-contest activities.
  • Survey to find out more about support that is needed for those who are organising WLM campaign created and results evaluated
  • Guidelines for participants and organisers of the WLM prepared and published
  • One knowledge exchange session organised
2.2. Process of evaluatiuon and introducing changes to the CEE Spring supported completed
  • Evaluation and contacting the local coordinators of the CEE Spring in order to have a clear overview.
  • Changes introduced and local organisers informed, such as new sub-contest (Youth), along with some changes on the main page of the contest.
  • Establishing a mailing list for the local coordinators in order to allow for them to communicate between themselves and with the international organisers and the fiscal sponsor of the contest (Wikimedia Austria).
  • In October, we started preparatory meetings for the Wikimedia CEE Spring 2025 edition between the international team and the CEE Hub staff member Toni Ristovski.
  • We sent out an email to open a call for new members in the International team of organisers, and we received three applications.
  • In December, we organised a first open Office Hour dedicated to the CEE Spring campaign.
  • In December, staff member had a conversation with Wikimedia Austria about possible cooperation with them in organising joint Wikidata challenge, such as their initiative Coordinate Me.
  • Evaluation of the CEE Spring campaign prepared
  • Changes introduced: new sub contest, new mailing list i.e. introducing easier way of communications and organising a call for new International Team members
2.3. International Roma Day campaign support completed
  • During January and February 2024, we had meetings with Wikimedia Serbia where we talked about possibilities related to our support of the International Roma Day.
  • The CEE Hub staff sent out the information emails to dozen of communities in the region, along with preparing the necessary documentation for the event, i.e. guides for the participants and for the local coordinators (see International Roma Day), so they can easily start this initiative. This campaign was chosen by the CEE Hub as Roma minorities are present in almost every CEE country.
  • As only a handful of communities join the campaign, we supported them through email and direct messages, instead of organising a session for the campaign.
  • Guidelines for the participants and for local organisers prepared and published
  • Direct support provided to: Albanian community
2.4. Min. 3 communities supported to participate in new (for them) or discontinued regional/global projects (e.g. CEE Spring, WLM, Roma Day, etc.) partially completed
  • Bulgaria and Lithuania (in some sense) were part of the CEE Spring after a couple of years break.
  • We helped with setting up and establishing the jury tool for Wiki Loves Monuments campaign in Cyprus.
  • Support provided to 3 CEE communities (Bulgarian, Lithuanian and Cypriot) to enable or improve their campaign related efforts.
2.5. CEE Meeting organisation supported: logistics and program completed
  • In January, we offered and provided support, such as sending out community engagement survey reminders.
  • In February, kick-off of the Programme Committee and formation of the new committee.
  • In May and June, we sent out reminder to the communities to register their representatives and to create their submissions for the CEE Meeting and we offered support in case they need to create submissions (1:1 meetings).
  • Programme Committee had received more than 100 submissions this year, so they started to evaluate them.
  • As Barbara Klen was part of the Programme Committee, she supported the work of the programme with evaluation of the submission, but also with coordination and logistics related to the programme.
  • Following the information received from the organizers of the CEE Meeting 2024 regarding scholarship coverage for the CEE Region, the CEE Hub decided to offer two additional scholarships to enhance representation at the meeting. These scholarships were awarded to participants from Montenegro and Russia.
  • High quality and relevant conference program created by making sure that topics that are relevant for the region are accepted as submissions
  • Enabled better regional representation by providing scholarship for the CEEM and by encouraging organisers to pay attention to the gender balance when accepting delegate's nominations
2.6. Guidelines for CEEM bidding procedure and selection of the organiser updated

and smaller communities (if needed) supported/guided to apply for organizing CEEM 2025

completed
  • Updated CEEM bidding guidelines on the CEEM bidding Meta page
  • Selection Committee established and their work supported
  • Enabled smooth and fair selection of the next CEEM host
2.7. A tool catalogue with guidelines/instructions about implementation created completed, but in a different way
  • CEE Hub established working group dedicated to Tools, defining its goals and timeline.
  • At the end of July, CEE Hub created and sent out a survey called Wikimedia Tools research by the CEE Hub to editors, communities, and affiliates, using mailing lists, Meta mass messages, and Telegram. With the research, CEE Hub wanted to understand what tools the CEE communities need and which tools would make their work easier, as well as how they use the existing tools provided by the Wikimedia Foundation and by volunteer developers.
  • In September, the CEE Hub published the findings of the research survey conducted by the Wikimedia CEE Hub focused on Tools. The research was conducted during August 2024 and we received 44 responses from more than 20 community members. This survey is just the beginning of the CEE Hub's efforts to work on this important topic during 2025.
  • In November and December, meetings of the working group continued. This group has a new name now 'CEE Hub Tech Advancement Group'. The plan is to start with tool discovery improvements and outreach to volunteers who took part in the survey to understand what they'd like to work on and what they want to see changed.
  • Survey about tools conducted in the CEE
  • Initial list of tools that communities would like to focus on was created and published
  • The CEE hub's working group on this topic was established and it meets regularly
  • The working group agreed about the approach and work plan for 2025
2.8. The support process for adoption of min. 2 technical innovations and features (volunteer tools and those developed by WMF) for CEE communities completed
  • The use of three new technical innovations/tools (developed by the WMF) was promoted in the region by presenting these tools during online meetings as well as during regular communication with the CEE communities
2.9. Twice a year coordination meetings with other Hubs completed
  • In February, CEE Hub had a communication with Wikimedia Europe, meeting with Content partnerships hub, as well as cooperation with this hub within the Swedish Institute project (Heritage Guard Network).
  • After Wikimedia Summit 2024, we had more clarity which hubs should be contacted.
  • In June, we contacted hubs (SE Asia, African hubs and North American hub, South American hub in making) and set up the first coordination meeting.
  • CEE Hub Regional Coordinator Barbara Klen organised first in person meeting of hub representatives during Wikimania in Katowice in August 2024. She also took part in a round table dedicated to the regional hubs within the Wikimedia movement and their opportunities and challenges for open collaboration. During the round table the importance of hubs supporting regional communities was discussed, as well as challenges faced by hubs in regional environments and Future perspectives of regional communities in relation to hubs. (view recording)
  • From September, CEE Hub SC member Philip Kopetzky commenced organizing and chairing regular online (bimonthly) meetings for people who are involved in various WM hubs.
  • First in person meeting of various Wikimedians involved with hubs organised in August 2024 during Wikimania
  • Online regular meeting of people involved with WM hubs started taking place from September 2024
3 COMMUNICATION completed
3.1. CEE Newsletters (min. 4) completed
  • Six published Newsletter during 2024 (view archives).
  • 6 Newsletters published
  • 2.132 views in total
3.2. Catch Up sessions (4-5 sessions) completed
  • We had a regular bi-weekly coordination meetings with Wikimedia Foundation’s Movement Communications regional specialist Natalia Szafran-Kozakowska for our Catch Up sessions.
  • We had four sessions during 2024, dedicated to various topics:
    • In February, topic of the event was Why the brand is important?, and we will have four various sharers from the Wikimedia Foundation, Wikimania 2024 and regional community member.
    • In May, topic of the event was Wikimedia Foundation Annual Plan for the period 2024-2025, where WMF gave the introduction of the Annual Plan, and then CEE Hub team gave an update of the Year 2 of their Annual Plan. Afterwards, we had more than 20 minutes for Q&A.
    • In June, we had a session how to use social media to promote Wikimedia projects and Wikimedia events.
    • Last session in November was dedicated about sustainability within our Wikimedia projects and Wikimedia events.
  • 4 CEE Catch Up sessions organised
3.3. 12 Open office hours completed
  • We organised 12 office hours, which become increasingly popular during the summer months, having more than 10 participants at some of the calls.
  • 12 Open office hours took place
3.4. Min. 20 posts during 12 months on Facebook completed
  • Apart of the informing communities on Telegram channels and dedicated regional mailing list, we used Facebook groups informing the communities about ongoing CEE Hub sessions and calls, along with updates of our work to the communities.
  • More than 25 FB posts published
3.5. CEE Hub program for Wikimania prepared completed
  • Coordination with the organisers, especially about the recruitment of volunteers which will be part of the committee.
  • Coordination of the Youth afternoon session (originally planned as two sessions), and facilitation in one youth submission (panel).
  • At Wikimania 2024, CEE Hub was part of 2 round tables, 2 presentations, coordination of the international hubs meeting, WMF presentation, moderation of the youth session, Youth afternoon session, opening and closing ceremony speech, and WikiWomen speech.
  • Organisation and either full or partial (in 2 cases) preparation of 11 sessions at Wikimania 2024
3.6. CEE Hub presented on min. 3 international events completed
  • In February, CEE Hub was presented during the kick-off meeting of the Heritage Guard Network in Stockholm and during the first public event organised by the Wikimedia Community User Group Cyprus.
  • In April, Regional CEE Hub Coordinator and several SC members were part of the Wikimedia Summit 2024 in Berlin.
  • In May, Programme Officer was part of the Serbian local conference, where he had a lecture about the Microgrants programme.
  • Both CEE Hub staff members, and many SC members, attended Wikimania 2024, where we had a several workshops and lectures about the Hub.
  • CEE Hub Steering Committee member Philip Kopetzky attended regional WikiIndaba conference 2024.
  • Almost every SC member and staff members were part of the Wikimedia CEE Meeting 2024 in Istanbul, where we had workshops, lectures, and many meetings.
  • CEE Hub srtaff and SC members presneted the CEE hub and its work during 7 international offline events.
3.7. 2 Diff blog posts published (almost)completed
  • 2 written Diff post: 1 published and another about to be published.
4 GOVERNANCE completed
4.1. 22 biweekly meetings of CEE Hub SC and CEE Hub wider group took place completed
  • We had exactly 22 bi-weekly meetings, happening on the same day (Wednesday) in the afternoon hours
  • 22 meetings held
4.2. 3 SC hybrid/in person meetings took place completed
  • Tallinn Meeting took place on 1st and 2nd of March 2024 and it was the first in-person meeting of the Steering Committee (SC) members, advisors and employees of the CEE Hub in 2024. At the meeting, main discussion points were reviewing of the planned activities of the CEE Hub in 2024, CEE Hub support for the conferences and regional projects, deciding on several proposals from the working groups, CEE Hub's Budget, CEE Hub Vision, Internal governance, incorporation, cooperation with others and communication management.
  • One day after the Wikimedia Summit 2024 (22 April 2024) in Berlin, CEE Hub held a hybrid meeting where SC members who were in Berlin, advisors and Barbara were present as well as other SC members and other staff member who were online. The main discussion point were the reflections about the Summit. The latter part continued with the discussion about the strategy of the CEE Hub in a relation to the Wikimedia Foundation, especially in terms of the latest ongoing issue with unavailability of the Rapid Fund proposals for our region due to the lack of funding. At the end of the meeting, the organisation of Wikimania and the presence of CEE Hub during Wikimania was discussed, as well as updates from the CEE Hub governance working group.
  • CEE Hub held two separate in-person meetings one day before and one day after the CEE Meeting in Istanbul, where Steering Committee members and both staff members had the opportunity to discuss various topics, such as preparation of the CEE Hub Year 3 grant proposal, fine tuning scheduled sessions at the CEE Meeting, feedback from the participants of the CEE meeting about the work of the CEE Hub, and many others. Gathering one day after the CEE Meeting was the first in-person meeting of the newly elected Steering Committee members.
  • 3 in person/hybrind staff/SC members meetings took place
4.3. CEE Hub governance model finalised partially completed and moved to Year 3
  • In February, CEE Hub established working group dedicated to Governance, defining its goals and timeline. In April, group worked on defining conditions and criteria for SC members, working on the Call for NEW SC members
  • In May, CEE Hub announced the open call for new Steering Committee members. New members of the CEE Hub Steering Committee should therefore have skills and expertise that they can use when on the Steering Committee to contribute to the support system of the CEE region.
  • At the end of August 2024, CEE Hub announced the new Steering Committee for 2024/2025 (CEE Hub Year 3) after the open call during which we received four applications. The mandate of new members began after the CEE Meeting 2024, where they were presented at the closing session.
  • In August, CEE Hub staff has commenced work on the Year 3 grant application to ensure the continuity of the CEE hub's activities in the upcoming year. The grant proposal largely mirrored the current initiatives while incorporating an additional staff member to enhance our capacity.
  • A pilot model for selecting new SC members established and tested
  • We have not managed to define a transparent voting/endorsement process (which was co-created by CEE communities) thus working on this will continue in 2025.
4.4. CEE Hub governance model tested during 2024 and Report about designing CEE Hub governance model written and available moved to Y3
  • Governance working group will work to create a report and document explaining the process of the governance of the CEE Hub
5 CEE YOUTH GROUP completed
5.1. 6 bi-monthly online meetings of the CEE youth group partially completed
  • 5 online meetings held
5.2. 1 hybrid/offline working meetings of the CEE youth group organised completed
  • Second in-person meeting of the CEE Youth Group was held during 29th and 30th of November, 2024 in Prague, Czech Republic. 12 participants from eight different countries, along with four supporting members/organisers of the group took part in this meeting. The meeting was facilitated through an external person, each day was dedicated to different topics, one for general aspects of the group and one was dedicated to the Youth Conference in 2025.
  • 1 offline meeting organised
5.3. 1 Diff blog post about the work of the group partially completed
  • Although several youth members wrote several pieces on Diff blog about their activities, along with the report from the first in-person meeting, there was no joint Diff blog about the work of the group
5.4. 1 joint project application written (e.g. CEE Youth Camp) completed
  • In February, Barbara and CEE youth group member Mari had a coordination with Wikimedia Polska (Wikimedia Poland) about possible cooperation to write an project application for external funding. In March, they wrote an application, which was later submitted by the Wikimedia Polska for USAid funding. Unfortunately, the application was not approved.
  • 1 project application written (including interested members of the CEE Youth) and submitted
5.5. 4-6 updates of Youth Meta page completed
  • Updates were done on regular basis, but at the end of the year, we made a major update, as we started renewal of the memberships within the Youth Group, asking more information about the members. After this process, we have 57 active youth members and 20 inactive youth members, which were active in the past.
  • More than 10 Meta updates of the CEE Youth page and additionally, reorganization of the application/membership system.
5.6. CEE Youth Wikimania program created completed
  • In February, we had a coordination about this topic, which followed with a separate submission for Wikimania programme. After that, we had several online meetings to prepare this afternoon session at Wikimania, which turned out to be a success on the conference.
  • CEE Youth group created and implemented the following program: one youth group lecture at Wikimania, afternoon game session for all Wikimania participants and informal meeting for youngster from the whole world.
5.7. Min. 10 CEE communities represented completed
  • At the end of December 2024, we had members from 20 different communities across CEE and CA regions.
  • 20 communities represented
5.8. Min. 2 learning sessions organized moved to Y3
  • Within the new application form, we had a question, which skill they would want to improve, and as many of them said public speaking, we will organise at the beginning of 2025, learning sessions or calls for this topic for the youth members. Also, many noted how they would like to improve their collaboration skills and work on active listening. We will define which of these will be our second topic of focus for the training (apart from public speaking).
6 CEE HUB MICROGRANTS PROGRAMME completed
6.1. Microgrants guidelines created completed
  • We started the work in January with a draft plan, which later was discussed within the Working Group consisted by several SC members of the Hub. Then, during the February, we had a final proposal which was presented during Tallinn Meeting in front of the whole Steering Committee. Final version was approved in March after the Tallinn Meeting.
  • MG guidelines and MG Call for proposals created
6.2. Launching open call for communities completed
  • In April, CEE Hub announced Microgrant Programme, which was open call for every individual, group, Wikimedia affiliate or organisation from Wikimedia movement from the Central and Eastern Europe during 2024. We promoted several times the programme within our communication with the affiliates, but also we distributed the information on every Village pump of every language in the CEE region.
  • The open call launched in march and all communication channels (FB, Telegram, Meta, Village Pumps) used to promote MG in the region.
6.3. Min. 7 Microgrants awarded completed
  • We received 15 application during 2024, from which we funded 12 grant proposals. Applications that were not funded were not entirely rejected, but they were not funded due to some unexpected events, technical and/or operational reasons. We supported 9 communities/individuals from countries/communities which do not have any funding from the Wikimedia Foundation in a form of General Support Fund (annual funding).
  • 12 MG awarded
6.4. Report about lessons learnt written moved to Y3
  • The report from the learnt lessons will be available in January/February 2025, when we will conduct evaluation of the programme.
7 COMMUNITY BUILDING completed
7.1. Drafting an action plan based on research results (analysis done during the CEE Hub year 1 by freelancers) completed
  • In January, CEE Hub established working group dedicated to this topic, defining its goals and timeline. Then, during the February, we had a final proposal which communities should be supported with this pilot activity, and that list was voted by the whole Steering Committee. Steering Committee voted to offer planned community building in the form of a part-time employees to Romanian and Moldovan community and Greek and Cypriot community.
  • After checking with the communities, if they are interested in this opportunity, we started the recruitment process for all 3 (three) communities.
  • All 3 communities, decided to have two positions, so we employed four different new staff members within this project. Two employees for Greek and Cypriot communities started in June, while two other employees for Romanian/Moldovan communities started in July.2025
  • Three of four new employees took part in Wikimania 2024.
7.2. 1 or 2 CEE communities have new members, structure, more concrete plan of work for 2025 completed, but in a different way (more ambitious than initially planned)
  • Romanian/Moldovan communities requested and they get an additional support by the CEE Hub in which they will extend the contracts to their employees until they will get a new annual plan in the second (Spring) round of the General Support Fund.
  • Both, Greek (Wikimedia Community Greece Association) and Cypriot communities (Wikimedia Cyprus User Group) applied and got their first annual grant proposals in 2025, thanks to the efforts taken to develop these communities during 2024.
  • Greek and Cypriot UG managed to restructure (better meta pages, improved contact lists and folder structures), they both have their first ever 3 year strategic plans and they submitted their first general support fund application to the WMF, which got approved in December 2025
  • Romanian and Moldovan Language UG also has new programs as by employing educational and communication experts the UG got additional support. New partnerships were establishes due to having new employees and the group has more ambitious work plans for 2025 as they plan to continue with implementation of Wiki related programs at new universities in Romania.
8 UNPLANNED
7.1. Rapid funds As these were all unplanned initiatives, there were no planned activities and outputs. As we focused on these, some other planned activities had to be paused or moved to Y3.
  • Coordination with Wikimedia Foundation after we discovered and it was officially confirmed that CEECA region will be left without Rapid Funds after January due to the lack of funding
  • As a continuation of the discussion with the Wikimedia Foundation with the current lack of funding for the rapid funds in the CEECA region, CEE Hub published our vision for some future funds distribution
  • In April, CEE Hub created a short survey to gather information on how many communities/affiliates from the region plan to apply for the Rapid Funds. Additionally, we invited everyone who applied in cycles 3 and 4 and got a rejection due to the lack of funds to fill in this survey.
  • WMF decided to open a semi-open extraordinary round for rapid grant applications for the region in May, and the task of the CEE Hub was to contact all previous grantees that were rejected due to the lack of funding as well as the new ones who have expressed (via survey) their desire to apply for rapid funds in, for our region, cancelled rapid funds rounds. CEE Hub was in charge of the evaluation of the following applications and they received the WMF funding:
  1. Wikipedia Trainings in Lebanon & Egypt implemented by the Western Armenian Language UG;
  2. Seniors Create Wikipedia Bratislava implemented by the Wikimedians of Slovakia;
  3. Wiki Loves Earth 2024 in Kazakhstan implemented by the Wikimedia Community of Kazakh language User Group; and
  4. Documenting DebatikCenter of Contemporary Art archives in commons implemented by the Wikimedia Community User Group Albania.
  • Due to the CEE hub's coordination and intervention, 4 communities got a chance to receive funds and implement their projects in spite of initial cancellation of rapid grant allocations for the CEECA region.
7.2. CEE Hub Branding efforts This was unplanned. As we focused on it, some other planned activities had to be paused or moved to Y3.
  • After unsuccessful attempt to create a logo by working with the Branding Studio from the WMF during CEE Hub's Y1, we revived the idea of working on this topic in August 2024 with opening an open call for new logo and asking community members to send us their own visuals and designs.
  • At the end of the open call for the new logo of the CEE Hub, we received two submissions. The designs were reviewed by the Steering Committee and it was decided that proposals of Caner Özyayıkçı correspond the most with hub's vision. It was decided how Caner will be invited to work with the CEE hub to further adjust and fine tune the new logotype.
  • In December, we got an official visual guide by Caner, but we still waiting for an official response from the WMF about usage of the word 'Wikimedia' in the logo as this turned out to be problematic. The WMF has to define/decide how/when hubs can use the word 'Wikimedia' i.e. can they have it in their official name.
  • 1 designed logotype
7.3. Movement Charter coordination and explaining to the communities As these were all unplanned initiatives, there were no planned activities and outputs. As we focused on these, some other planned activities had to be paused or moved to Y3.
  • After the final draft of the MC text was published the CEE hub SC members and staff prepared the presentation and explanation about the proposed changes and this information was distributed to the CEE communities.
  • Prior to Berlin summit that took place in April 2024, the CEE hub organised 2 session for the CEE communities where everyone was invited to comment/ask questions. As many CEE communities' representatives were not invited to Berlin summit, the CEE hub offered to be the voice of those from the region who could not participate in the summit.
  • The CEE Hub coordinator participated in the Berlin summit in April 2024.
  • CEE Communities were informed about the recent MC developments (revisions and final version) and they got the chance to voice their opinions via the CEE hub.
7.4. Coordination with the WMF - the future of conference/rapid grants As these were all unplanned initiatives, there were no planned activities and outputs. As we focused on these, some other planned activities had to be paused or moved to Y3.
  • .Since the Berlin summit, the CEE Hub and the WMF have been discussing the possibility of CEE Hub's replacing (or working closely with) the WMF in the process of distribution of the rapid grant funds. The CEE hub SC members and staff have drafted a proposal which in detain explains under which conditions the CEE hub would/could take part in rapid grand distribution in the region. CEE Hub's official standpoint was shared with the CEE communities and the WMF in December 2024: https://mail.google.com/mail/u/0/#search/rapid+grants/FMfcgzQXKhPLqjtsmMzwjZTsvfBVJRpm
  • The CEE hub's proposal about distribution of the rapid grants in the region was drafted and shared with communities and the WMF.

In which community channels have you announced your draft plan?

  • We are in regular contact with communities and individuals from the CEE region thus affiliate representatives as well as all CEE community members were involved and participated in the process of creation of this grant. After we wrote the first draft of this grant proposal, during August 2023 we held two online meet-ups to present the Year 2 CEE Hub plan and to also collect feedback. During the CEE meeting which took place in Tbilisi in September 2023 we organised a workshop about CEE Hub Year 2 Plan with a goal to additionally explain planned activities and to collect valuable comments and ideas about the support that is expected and needed from the CEE Hub. Although we were able to collect some feedback during online sessions and meetings with CEE communities during July and August, it was the workshop that we organised in Tbilisi that proved to be a much more efficient method to receive both positive and negative feedback. The Tbilisi workshop was a resource of valuable comments and ideas which are now incorporated into this grant proposal.

Finances

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Grant funds spent

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Remaining funds

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Anything else

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