Grants:Project/Rapid/1LIB1REF Campaign at Western Libraries/Report

Report accepted

This report for a Rapid Grant approved in FY 2019-2020 has been reviewed and accepted by the Wikimedia Foundation.

To read the approved grant submission describing the plan for this project, please visit Grants:Project/Rapid/1LIB1REF Campaign at Western Libraries.
You may still comment on this report on its discussion page, or visit the discussion page to read the discussion about this report.
You are welcome to Email rapidgrants at wikimedia dot org at any time if you have questions or concerns about this report.

Goals

There were three stated goals for the 1LIB1REF Campaign at Western Libraries. We have met and exceeded our expectations with this project.

Recruit new editors
Add or improve citation content in Wikipedia articles
Promote Wiki Tuesday's and ongoing editor contributions through this space

As a result of this project 17 new editors joined Wikipedia and together we added 350 citations to Wikipedia articles. We were able to promote the monthly Wiki Tuesday meetup at Western University, and increase attendees. There were 15 attendees at our February meetup, which is the most attendees we have had to date. Many of them had never been to a Wiki Tuesday meetup before or edited on the platform.

Outcome

The original project targets were:

Number of events: 3
Number of participants: 20 (5 more than last year)
Number of new editors: 5
Number of of articles created or improved: 100
Number of repeat participants (for projects that include a series of events): 15

Throughout the project we held three events that attracted a total of 32 participants. Of these participants 17 had never before edited Wikipedia. In addition, 11 of participants were repeat participants from Western Libraries 1Lib1Ref campaign in 2019.

Target outcome	Achieved outcome	Explanation
To host three #1Lib1Ref events at Western University.	Three #1Lib1Ref events were held at Western University.	Competition Kick-Off, Wednesday January 15, 11:30 a.m. to 1:30 p.m., FIMS FNB 3010 Computer Lab Edit-a-thon, Wednesday January 22, 11:30 a.m. to 1:30 p.m., FIMS FNB 3010 Computer Lab Wiki Tuesday, Tuesday February 4, 11:00 a.m. to 1:00 p.m., Weldon Library Instruction Room
To attract 20 participants (5 more participants than last year)	32 participants	As shown in the event Dashboard, we had 32 editors sign up to participate in this project.
To attract 5 new Wikipedia editors throughout the project	As a result of this project, 17 new editors have joined Wikipedia	Based on a review of the user contributions for editors who joined the project Dashboard, 17 new editors signed up as Wikipedia editors in order to participate in the 1LIB1REF Campaign at Western Libraries. User:Wikidaforever User:Sandra K Moore User:Hridi23 User:Derejekg User:Bunnywatsonwannabe User:Jdinan84 User:Readandcrochet User:Rebeccapower User:Cforsythe13 User:Forrestalli User:Thomboy94 User:Cdelancey92 User:Msfrizz User:Shendri4 User:Samuel350 User:AstroZombies04 User:Catherinesteeves7
To add more than 100 citations to Wikipedia during the project	We added 350 citations to Wikipedia during the project	As shown in the event Dashboard, we added 350 citations during this project.
To have 15 repeat participants	11 repeat participants	In a comparison of 1Lib1Ref CAN19 UWO Dashboard and Western University Libraries 2020 Dashboard, it is noted that we had 11 repeat participants.

Learning

What worked well:

Having food and refreshments to entice participation
Hosting a series of events to provide more opportunity for busy academics to participate
Creating a good meetup page for participants to consult

What did not work so well:

Having only one experienced Wikimedia editor to lead the event was difficult because the event attracted so many new editors

What we would do differently next time:

Have at least two Wikimedia editors available to help new editors at the event
Contact Wikipedia in advance to ensure that multiple accounts can be created at the venue IP address during the event

Finances

Grant funds spent

This project was provided with 500 USD (662.86 CAD) in grant monies in order to provide refreshments during the 1Lib1Ref campaign at Western Libraries. These funds were spent as follows:

Event date	Refreshments provided	Cost
January 15, 2020	Fresh fruit platter, mini doughnuts, cookies, coffee, tea, soft drinks	194.00 CAD
January 22, 2020	Fresh fruit platter, mini doughnuts, cookies, coffee, tea, soft drinks	194.00 CAD
February 4, 2020	Pita & flatbread with assorted dips, vegetable platter, fruit platter, mini doughnuts, cookies, coffee, tea, soft drinks	262.00 CAD

Remaining funds

Of the 662.86 CAD in grant monies provided through Wikimedia, we spent 650 CAD, which means there is 12.86 CAD remaining.

Remaining funds have been used or will be used for other approved mission-aligned activities. This use has been requested in writing and approved by WMF.

Wiki Tuesday is planning a one year anniversary party to celebrate our efforts to build a Wikimedia meetup on campus. We would like to use the remaining funds on this party, or to provide coffee at one of our monthly meetups.

Anything else

As part of this project Western University joined a friendly competition between academic libraries in Canada to see who could add the most citations to Wikipedia during the Winter #1Lib1Ref 2020 campaign. Western University is proud to report that we placed #4 in this competition! (See the results here)