Grants:Project/Rapid/1lib1ref in the Philippines/Report

Report accepted

This report for a Rapid Grant approved in FY 2020-21 has been reviewed and accepted by the Wikimedia Foundation.

• To read the approved grant submission describing the plan for this project, please visit Grants:Project/Rapid/1lib1ref in the Philippines.
• You may still comment on this report on its discussion page, or visit the discussion page to read the discussion about this report.
• You are welcome to Email rapidgrants at wikimedia dot org at any time if you have questions or concerns about this report.

Goals

Program -1lib1ref

Did you meet your goals? Are you happy with how the project went?

Yes. After having to move this event twice because of the pandemic, I was able to finally convince the participants and the team to do this activity online. We are able to reach a much wider audience and was able to promote both Wikipedia and Wikidata through this campaign. The online event was graced by the a few prominent people on this campaign. We are all grateful to Felix Nartey, Venus Lui, Ime Amor Mortel and Camille Francoise for helping us make this event more meaningful. The actual plan was to locally organize similar events in partnership with several institutions, however, with the advent of the pandemic, this became impossible. Organizing multiple campaigns on different institutions will be difficult since most of them don't have enough experience on adding references to an article. Conducting the online workshop seem to effectively work in training a number of interested participants from different institutions. Most of them are willing to participate again in the future campaigns.

Outcome

Please report on your original project targets. Please be sure to review and provide metrics required for Rapid Grants.

The following report is a presentation of the outcome of this project on two campaigns.

May 2020 Campaign

Target outcome	Achieved outcome	Explanation
10-15 librarians & 10 event organizer	5 editors, 2 experienced Wikimedian, 1 organizer	The initial plan of the program was postponed because gathering in person is not yet recommended. Invitations to possible event organizers were cancelled. An online meet-up was conducted to invite librarians for the 2020 campaign. Unfortunately, only 5 editors responded to the call.

May 2021 Campaign

Target outcome	Achieved outcome	Explanation
1 offline edit-a-thon	1 online training, livestreamed via Facebook	This project was proposed before the CoViD-19 pandemic. After more than a year of waiting, physical gathering is still being limited to a certain number of individuals.
10-15 librarians & 10 event organizer	88 event registrations, +50 Zoom attendees, +100 online viewers	Since the event was moved online, more librarians and library enthusiast were accommodated during the training.
10-20 new editors	13 new editors, 5 experienced Wikimedians	Despite the large number of participants during the live session, only 18 editors were able to actually create user accounts and add reference to articles during the workshop. There is an existing range IP blocking in the Philippines that hinders users to create user accounts on their own. Assistance from the international organizers of #1Lib1Ref campaign were also received but the problem exists locally.
Minimum of 30-40 articles	109 articles edited, 52 references	Fifty-two references were added during the entire campaign and 109 articles were edited.

Participants

Geographical origins of the participants	Demographics of the participants	Selected affiliations of the participants
		File:New University of Nueva Caceres AC Education Logo.png

Speakers

#1Lib1Ref Campaign 2021	Campaign Opportunities in Asia	#1Lib1Ref Philippines Experience	#1Lib1Ref on Wikidata	Adding References on Wikidata
			Camille Francoise
Felix Nartey Senior Program Officer Wikimedia Foundation	Venus Lui Campaign Coordinator Wikimedia Foundation	Ime Amor Mortel Director of Libraries University of Nueva Caceres	Camille Francoise International Federation of Library Associations and Institutions (IFLA)	Imelda Brazal #1Lib1Ref Campaign Organizer in the Philippines

Activity Tracking

Audience reached	Results on Outreach Dashboard
Audience reached via social media platform without using a boost.	Summary of the results of the campaign generated via Outreach Dashboard

Results on Wikimedia Hashtags Tool	Graph of the activities
Summary of the results of the campaign generated using the Wikimedia Hashtags Tool	Graph of the activities during the entire period of the campaign

Learning

Projects do not always go according to plan. Sharing what you learned can help you and others plan similar projects in the future. Help the movement learn from your experience by answering the following questions:

• What worked well?

Support from the International Team. I am very grateful to the international organizing team of this campaign. From the very beginning of the planning stage they have been extending help to ensure that the participants will have ease of access on Wikipedia during the training. They are all always available via email whenever I have some questions on how to run the event. This program will not be successful without their help.

Support from the local volunteers. Some of the local Wikipedia volunteers here in the Philippines became part of the core organizing committee of this project. The entire virtual kick-off program has been very easy on my part because they handled most of the back-end tasks like handling queries from participants, distributing evaluation forms and moderating the people on Zoom. They have also been very good in encouraging librarians to join the program.

Librarians from all over the Philippines. It is very unexpected that a number of librarians will be present during the program. The event was meant to invite librarians within the city and nearby municipalities. Even though we were not able able to conduct the event in-person, we were able to accommodate a wider audience via virtual platform.

• What did not work so well?

IP Blocking. Because of the current status of IP blocking in the Philippines, some of the participants using their mobile phones were not able to contribute, some can't even create their own Wikipedia accounts. This issue has been going on for some time now especially in Tagalog Wikipedia. It is very unfortunate because majority of the participants only understands Tagalog.

Actual Training. Although the training went very well, I can say that it is not enough for the participants. This project was supposed to be an in-person training, in which we'll have ample time to train librarians to be able to conduct their own training for the campaign in their respective libraries. But, because of the pandemic, we are forced to move the event virtually. Because of this, the training that was supposed to run for hours was compressed in a 90-minute session. I don't think this is very effective especially that the participants that were present were new to the editing platform of Wikipedia.

• What would you do differently next time?

Training and Training Materials. I think it is best to try to develop a simple training materials for this campaign for the Philippines. It is very unlikely that a situation like this pandemic will not happen again in the future. We should be resilient by making sure that trainings done online are as effective as the trainings done offline so that whatever the situation is we can still be able to achieve our desired targets. For the Philippines, I am planning to pursue the the training of trainers for this campaign. I will try to network with libraries to teach them how to conduct this campaign in their communities.

Finances

Grant funds spent

Please describe how much grant money you spent for approved expenses, and tell us what you spent it on.

March 2020

Item	Amount	Quantity	Total	Description
Venue	₱ 10,000.00	1	₱ 10,000.00	Advance payment for the venue for reservation
Office Supplies	₱ 5,000.00	1	₱ 4,200.00	Cost of reproduction of program materials
Data Expenses	₱ 1,499.00	1	₱ 1,499.00	Data allowance of 1 volunteer
Food / Drinks	₱ 799.00	1	₱ 799.00	Food and drinks during in-person meet-up
Communication Expenses	₱ 500.00	1	₱ 500.00	Communication allowance of the organizer
Travel Expenses	₱ 100.00	1	₱ 100.00	Expenses on in-person recruitment of volunteer
Total	₱ 17,098.00

November 2020

Item	Amount	Quantity	Total	Description
Data Expenses	₱ 1,499.00	3	₱ 4,497.00	Data allowance of volunteers
Food / Drinks	₱ 650.00	3	₱ 1,950.00	Food and drinks during in-person meet-up
Communication Expenses	₱ 500.00	1	₱ 500.00	Communication allowance of the organizer
Total	₱ 6,947.00

January 2021

Item	Amount	Quantity	Total	Description
Data Expenses	₱ 1,499.00	3	₱ 4,497.00	Data allowance of volunteers
Food / Drinks	₱ 3,260.00	1	₱ 3,260.00	Meals for volunteer meet-up
Communication Expenses	₱ 500.00	1	₱ 500.00	Communication allowance of the organizer
Total	₱ 8,257.00

February 2021

Item	Amount	Quantity	Total	Description
Data Expenses	₱ 1,499.00	3	₱ 4,497.00	Data allowance of volunteers
Food / Drinks	₱ 2,940.00	1	₱ 2,940.00	Meals for volunteer meet-up
Communication Expenses	₱ 500.00	1	₱ 500.00	Communication allowance of the organizer
Total	₱ 7,937.00

April 2021

Item	Amount	Quantity	Total	Description
Data Expenses	₱ 1,499.00	3	₱ 4,497.00	Data allowance of volunteers
Food / Drinks	₱ 1,790.00	1	₱ 1,790.00	Meals for volunteer meet-up
Communication Expenses	₱ 500.00	1	₱ 500.00	Communication allowance of the organizer
Travel Expenses	₱ 100.00	2	₱ 200.00	Expenses on in-person meet-up with possible volunteers
Total	₱ 6,987.00

May 2021

Item	Amount	Quantity	Total	Description
Data Expenses	₱ 1,499.00	4	₱ 5,996.00	Data allowance of volunteers
Food / Drinks	₱ 5,982.00	1	₱ 5,982.00	Meals for the entire team during the virtual kick-off program
Communication Expenses	₱ 500.00	3	₱ 1,500.00	Communication allowance for the organizer and the volunteers
Laptop Rental	₱ 500.00	2	₱ 1,000.00	Rental fee of laptops used during the event (for back-up)
Travel Expenses	₱ 100.00	2	₱ 200.00	Travel expenses of the working group during the event
Prize	₱ 1,500.00	1	₱ 1,500.00	Simple token for the best contributor during the campaign
Total	₱ 16,178.00

Summary

Item	Amount Requested	Amount Spent	Description
Venue	₱ 10,000.00	₱ 10,000.00	Rental fee for the venue
Office Supplies	₱ 5,000.00	₱ 4,200.00	Cost of supplies and reproduction of materials (letters / manuals / certificates)
Food / Drinks Expenses	₱ 20,000.00	₱ 16,721.00	Food allowance of volunteers during meetings
Data Connection	₱ 9,000.00	₱ 25,483.00	Data allowance of volunteers that participated in the campaign
Communication Expenses	₱ 5,000.00	₱ 4,000.00	Communication allowance of the organizer
Documentation	₱ 12,000.00		Cost of equipment rental for program documentation
Travel Expenses		₱ 500.00	Travel expenses on in-person meeting with volunteers
Computer rental		₱ 1,000.00	Rental fee of laptops for back-up
Simple Prize		₱ 1,500.00	Cost of small reward for the best contributor
Contingency	₱ 5,000.00
Total	₱ 64,000.00	₱ 63,404.00	₱ 596.00

Remaining funds

Do you have any remaining grant funds?

Remaining funds have been used or will be used for other approved mission-aligned activities. This use has been requested in writing and approved by WMF.

Yes. ₱596.00. I am planning to organize the same event for the #1Lib1Ref Campaign in 2022.

Anything else

Anything else you want to share about your project?