Grants:Project/Rapid/Ammarpad/Wikipedia editathon in Katsina/Report

Report accepted

This report for a Rapid Grant approved in FY 2019-20 has been reviewed and accepted by the Wikimedia Foundation.

• To read the approved grant submission describing the plan for this project, please visit Grants:Project/Rapid/Ammarpad/Wikipedia editathon in Katsina.
• You may still comment on this report on its discussion page, or visit the discussion page to read the discussion about this report.
• You are welcome to Email rapidgrants at wikimedia dot org at any time if you have questions or concerns about this report.

Goals

Did you meet your goals? Are you happy with how the project went?

• No. Not all goals were achieved but we did make a progress from the previous event and we are overall happy with that.

Outcome

Please report on your original project targets.

Target outcome	Achieved outcome	Explanation
Organize two events	Yes	Two events were organized in December 2019: Katsina Wikipedia editathon
25 participants for each	20, for the first 24 for the second.	The number of participants was considerably lower than we expected for the first day. This is explained in more details below.
20 articles created/improved	16 articles created	Writing article proved harder than we expected, especially for complete newcomers. There were shortage of devices too and intractable network/blocked IPs problems. So some of the articles were created not on the actual event day. Articles list
20 images to Wikimedia Common	No	We were unable to upload images to Commons because of networks problems and lack of proper prior planning to source the images that are within Commons' allowed licenses.
5 images	No	Since the images were not uploaded, this cannot be achieved

Learning

Projects do not always go according to plan. Sharing what you learned can help you and others plan similar projects in the future. Help the movement learn from your experience by answering the following questions:

• What worked well?
  • Apart from the highlighted hitches both event went smoothly.
• What did not work so well?
  • The number of attendance was low partly because the time was not great one for holding the event (last weekend of the year). Another important factor was we were caught in sort of catch-22 situation. Part of the problem we encountered during our pioneer event was the large number of people in attendance which overwhelmed our resources. (We had to hire chairs from external vendor, and not everyone got food and even the seat at the time). To remedy that, we decided to we decided to do preselection and out of 71 people who expressed interest to attend we invited 35 based on some adhoc, less than clear criteria, and estimated that only less than 10 would fail to come. On the day however, more than that failed to keep their promises, so we ended up with less than we anticipated. We did re-invite some more people after that first day and so the number for the second day rose a little.
  • Network problem is still there. For some reasons shared network via the router was extremely slow which frustrated people. That was further exacerbated by the blocked IP address of the area which does not even allow account creation.
  • We were not able to upload images to Commons as Commons loads significantly slower than Wikipedia and the upload wizard repeatedly failing half-way on upload.
• What would you do differently next time?
  • In advance, request venue IP rate limit to be raised.
  • Host such events at place with dedicated and reliable internet facilities
  • Encourage people to create accounts before such events.
  • Don't do preselection or set the estimates of those to likely not come very high.
  • Advertise more on social media in advance and engage people before the event. Dedicate some funds for that.

Finances

Grant funds spent

Please describe how much grant money you spent for approved expenses, and tell us what you spent it on.

• Food and drinks = 2000 x 25 people x 2 = 100,000
• Soft drinks = 250 x 50 = 12,500
• Hall rental fee = 100,000 x 2 = 200,000
• Data bundle = 20000 x 2 = 40000
• Branded T-shirts for facilitators = 4200 x 6 = 25800
• 1 Roller banner = 30000
• 4G LTE routers and sim cards = 33000
• Miscellaneous expenses = 4,800
• Total = 446,100 NGN

Remaining funds

Do you have any remaining grant funds?

• No.

Anything else

Anything else you want to share about your project?