Grants:Project/Rapid/Bhuvana Meenakshi/Wikimedia Hackathon @CityJS India2022

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CityJS India 2022/Wikimedia Hackathon

CityJS India 2022 brings the next generation evolution by inclusion of new methodology in engineering and latest technology and it will be the first version of CityJS happening in India. The CityJS Wikimedia Hackathon will be a fringe event of this conference and will cover students from various backgrounds and academic institutions in India. This will be a 48-hr Hackathon and this will include phases like ideation, algorithm design, solution oriented approach and implementation. We are trying to mimic the real world problems and challenges and bring out possible solutions. Although the solutions will be on a small scale we want this platform to be a kick start to the student’s thinking and implementation strategies to enter into the real time challenges. In the Wikimedia track of this Hackathon students will get the broader understanding of the Wikitools, MediaWiki, Wikimedia based APIs etc. In addition to the Hackathon, there will be a talk on the day of the conference introducing the audience about Wikimedia movements and communities in India and how it can help Open Source enthusiasts to engage and contribute.

targetWikimedia communities, MediaWiki, Wikitools

start dateMarch 11

end dateMarch 13

budget (local currency)3,10,000 INR

budget (USD)4127.67 USD

grant typea group

non-profit statusNA

grantee• Bhuvana Meenakshi

contact(s)• bhuvanameenakshi@gmail.com• sujathakotee@gmail.com

organization (if applicable)• CityJS India

website (if applicable)• https://india.cityjsconf.org/hackathon

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Project Goal

Briefly explain what are you trying to accomplish with this project, or what do you expect will change as a result of this grant. Example goals include, "recruit new editors", "add high quality content", or "train existing editors on a specific skill".
The objective of this Hackathon event is to cover a wide range of technical areas and projects for newbies to contribute to as a volunteer in the Wikipedia ecosystem. We will also cover javascript-related tasks for beginners, contribution process steps, and other ways for volunteers to get involved in the community projects, such as through mentoring programs and events.This event is targeted at digitally non-inclusive groups and marginalised communities who will witness a tech event and take part for the first time in their region. The 48-hour Wikimedia Hackathon will cover 80- 100 student developers across India. We will have trainers and mentors from Wikimedia Foundation who will train the students and also guide them throughout the Hackathon. https://india.cityjsconf.org/hackathon

Project Plan

Activities

Tell us how you'll carry out your project. What will you and other organizers spend your time doing?

The Hackathon is planned for 2 days(48 hours, March 11-12) where the student developers will undergo trainings, mentorship and present their works.
On the Day 1, there will be a training on Wikimedia's Technical areas and tasks on JavaScript will be assigned to the students.
On the Day 2, the Hackathon will continue and the best projects will be awarded prizes.
On Day 3, a retrospective event with few Hackathon participants, volunteers and organisers followed by a feedback session will take place.

How will you let others in your community know about your project (please provide links to where relevant communities have been notified of your proposal, and to any other relevant community discussions)? Why are you targeting a specific audience?

For this Hackathon we are inviting colleges in India through emails to the Universities and Colleges which have technical courses as part of their curriculum.
We are reaching out to Women only colleges and even the colleges over phone calls as they are situated or have students from remote regions of India (This is because we want a diverse student developers to attend this event)
We will spread the word with the help of Indic TechCom communities through mail lists/Village Pumps to reach to more student developers from the communities.
Institutional and Education based Mailing lists
Social media
Digital Forms for registering the details of the candidates who show interest to participate.

What will you have done at the end of your project? How will you follow-up with people that are involved with your project?

By the end of this Hackathon, we would have helped in improving the skills of the student developers/ Wikimedians on various technical issues and development available on Wiki. We are also keen in improving the awareness of these technical possibilities of contributions and how as a community these activities can be planned for a later follow up too.
The follow-up for the hackathon will explore more about how to give more trainings for trainers, Train the Trainer events and also local community collaborations with other Open Source movements of similar interests.

Are you running any in-person events or activities? If so, you will need to complete the steps outlined on the Risk Assessment protocol related to COVID-19. When you have completed these steps, please provide a link to your completed copy of the risk assessment tool below:
This is a Hybrid event(80% remote and 20% in person only for the local communtiies with all covid protocols applicable and this is done for the benefit of those who do not have sufficient infrastructure to take part in the virtual version) We will ensure that all those who come in-person are double vaccinated. Everyone will download Aarogaya Setu app and update their health status. The in-person event venue will take place at : Dhirajlal Gandhi College of Technology, Salem, Tamil Nadu

Impact

How will you know if the project is successful and you've met your goals? Please include the following targets and feel free to add more specific to your project:

Number of total participants: 100 (incudes hackathon participants, organisers, mentors, juries and volunteers)
Number of photos uploaded to Wikimedia Commons (if applicable): 20
Number of newcomers who will contribute to Wikimedia projects after the sessions: 50
Number of contributors who will participate in Wikimedia track of the Hackathon: 40-50
Number of women and other marginalized gender groups (who self identify) who take part in the Hackathon: 30-40

Resources

What resources do you have? Include information on who is the organizing the project, what they will do, and if you will receive support from anywhere else (in-kind donations or additional funding).

This event will be organised as part of CityJS India Hackathon 2022. It will be organised in association with a local community in Salem, Tamil Nadu callend Women In Tech collectives (it is an initiative to help and promote women tech developers from rural areas of India to pursue technical education and career)
We have partnered up with Open Source communities who are also helping us in promoting the Hackathon in their communities, this includes Google Developers Group, GitHub India and Mozilla
Event Organisers:

Main organiser- User: Bhuvana Meenakshi
Other organisers:

Reshma -Plannig of event and finance
Kirthika- Communications (colleges)
Uma - Communications (student mentors and communities)
Ashly - Student registrations
Sujatha - Hospitality
Gayathri - Managing volunteers

Hackathon Trainer: User:SSethi (WMF)
Additional support and advisory:

User: PDas (WMF)

What resources do you need? For your funding request, list bullet points for each expense:

S.No	Description	Quantity	Cost in INR	Notes
1	Merchandise Tshirts/hoodies Custom Magnets/caps Stickers	100	60000	Quantites include for participants, organisers, mentor, juries and volunteers. Tshirts - per piece at INR 500; Custom magnets/Caps per piece at INR 100; Stickers at INR 5000
2	Certificates	100	15000	For participants (a physical copy for each)- per certificate at INR 150 includes designing (keeping a buffer of 20)
3	Mementos Juries Mentors Prize Winners	3 10 5	45000	The Prize Winners will be selected based on the task completion and quality of work within the given time of Hackathon. For Juries each will receive a gift of INR 2000, Mentors will receive a gift each of INR 1000 and Prize Winners will receive gifts worth INR 29000 (1st prize - INR 8000. 2nd prize INR 6000, 3rd, 4th and 5th prizes each of INR 5000)
4	Logistics Travel (to and fro) Accomodation ( 2 nights) Courier	30	67000	The logistics is only for volunteers, organisers and 10 participants who will come to the venue. These participants have low bandwidth and poor infrastructures to participate from their places. Travel (inter-districts/villages by local bus) - INR 100 each Local Travel to venue (cabs/autos) - INR 300 each Accomodation ( 2 nights) - INR 1500 per day (two persons in one room, totally 15 rooms) Courier (for shipping swags/mementos to participants who take part virtually) - INR 10000
5	Food and Snacks At venue/hotel Reimbursements for virtual participants	100 (3 days)	100000	Food at INR 1000 for participants, organisers, mentor, juries and volunteers
6	Internet charges	50 participants	20000	Reimbursed for participants who are participating by remote, for those in venue the college provides a decent bandwidth WiFi and computer facilities
7	Misc and bank charges		3000
	Total		310000 (4127.67 USD as on 26 January 2022)

Endorsements

Support I have had the privilege to work with Bhuvana and I can confirm that they have the required skill and competence to implement this project. T Cells^Talk 22:10, 24 January 2022 (UTC)
Support This is a very helpful project for Indian communities considering lack of Technical skills in the community. I also would like to stress that Bhuvana has the capacity and intention to lead efforts further in this regard. --Pavan Santhosh Surampudi (talk) 15:37, 27 January 2022 (UTC)
Support Bhuvana has very good experience conducting, leading, following up events in the past. These kinds of events will help to build a tech community in India, through Indic-TechCom.--Gopala Krishna A (talk) 14:35, 28 January 2022 (UTC)
Strong support This proposal looks great. The team behind the project have the experience and skills needed to carry out this project. As for Bhuvana, I have worked with her on 2 occasions and I have no doubt in my mind that they will deliver this project very well. I endorse. Shahadusadik (talk) 15:42, 1 February 2022 (UTC)