Grants:Project/Rapid/BorisBahire/Wiki Loves Africa 2022 in Rwanda/Report

Report accepted

This report for a Rapid Grant approved in FY 2021-22 has been reviewed and accepted by the Wikimedia Foundation.

• To read the approved grant submission describing the plan for this project, please visit Grants:Project/Rapid/BorisBahire/Wiki Loves Africa 2022 in Rwanda.
• You may still comment on this report on its discussion page, or visit the discussion page to read the discussion about this report.
• You are welcome to Email rapidgrants at wikimedia dot org at any time if you have questions or concerns about this report.

Goals

Did you meet your goals? Are you happy with how the project went? We are generally happy with how overall the project went and the project went well.

Outcome

Please report on your original project targets. Please be sure to review and provide metrics required for Rapid Grants.

Target outcome	Achieved outcome	Explanation
Number of participants: 40	We got 23 uploaders	The participation was generally medium and were able to achieve up to 57% participation rate.
Number of photos uploaded to Wikimedia Commons:	Up to 247 images were collected.	The uploaders were able to get 247 images onto Wiki Commons which was about 62% success rate.

Learning

Projects do not always go according to plan. Sharing what you learned can help you and others plan similar projects in the future. Help the movement learn from your experience by answering the following questions:

• What worked well?

--> The participants were able to get together and plan how to work in teams.

• What did not work so well?

--> Some participants did not continue in the middle of the process.

• What would you do differently next time?

--> We will work on empowering as many advanced skilled editors who can also take lead to direct newbies.

Finances

Grant funds spent

Please describe how much grant money you spent for approved expenses, and tell us what you spent it on.

Category	Item	Quantity	Rate (USD)	Total (USD)	Explanation
Pre-Implementation	Promotion campaigns	1	$100	$100	This was used to create promotional materials on social media, run online campaigns, video,etc.
	Graphical designs (Posters, flyers & banner)	1	$30	$30	This covered the design cost for these materials.
	Organizing team transport (Logistics)	4	$40	$160	This was used for mobility and reach out during the promotion time.
	Communication (Phone calls)	4	$20	$80	This covered the cost of communication between the organizing team and to get participants engaged and recruited.
Implementation	Venue for training on photography, Wikicommons & Wikipedia images usage	1	$100	$100	This training will be dedicated to participants to learn more about professional photography and be able to take more creative and professional photos that can take them to a more bigger level in the contest.
	Food & beverages	45	$10	$450	This was used to cover the costs for food and beverages on the full day training. 44 participants and 5 other organizing team including the photographer trainer(s).
	COVID-Test	49	$9	$343	This is a requirement for people to gather in training. There was an addition of two extra people to the originally planned.
	Branded T-shirts	45	$8	$360	This will cover for WLA branded T-Shirts. 40 participants and 5 organizing team.
	Pull up banner	1	$70	$70	It will cover the cost for the banner for communication.
	Internet data	40	$20	$800	Used to cover the internet cost for participants.
	Photo hunt transportation	30	$15	$450	This was used to cover the costs for transportation for WLA participants to be able to reach out to places where they will take photos.
	Camera hire	10	$30	$300	This covered the cameras hiring costs.
	Participants certificates	35	$3	$105	This covered the cost for designing and printing the appreciation certificates.
	Winners Prizes	1	$330	$330	1st Prize ($150), 2nd Prize ($100) & 3rd Prize ($80) - All will be provided in voucher cards & awards
	Judges gifts	1	$120	$120	The judges will receive voucher cards for the appreciation.
	Closing ceremony internet data	33	$5	$165	Thus covered the internet cost for every participant.
	Contingency amount	1	$60	$60	This was meant to be used to fix any change in the exchange rate or any additional cost that may come up along the implementation.
Total: USD 4,063

Remaining funds

Do you have any remaining grant funds?

The funds remaining from this grant in the amount of US$157 were deducted from another grant payment for Wikimania_2022/Scholarships/Wikimedia_Community_User_Group_Rwanda.

Yes, there was a balance of 157 USD that remained and the plan is to use it in the upcoming projects.

Anything else

Anything else you want to share about your project? In Rwanda, for WLA we did not include videos in our contest.