Grants:Project/Rapid/FaithMwanyolo/Wikimedia Kenya Community Editathon/Report

Report accepted

This report for a Rapid Grant approved in FY 2018-19 has been reviewed and accepted by the Wikimedia Foundation.

To read the approved grant submission describing the plan for this project, please visit Grants:Project/Rapid/FaithMwanyolo/Wikimedia Kenya Community Editathon.
You may still comment on this report on its discussion page, or visit the discussion page to read the discussion about this report.
You are welcome to Email rapidgrants at wikimedia dot org at any time if you have questions or concerns about this report.

Introduction

The Wikimedia Kenya Community Editathons happened on 30, January 2019 and 29,March 2019 in Nairobi,Kenya at the Riara University located off Mbagathi Road. A guest speaker from Creative Commons namely: Liz Oyange , came to educate the session on copyright matters. The motivation to hold these editathons is to increase the number of editors on Wikimedia, teach on how to add content, promote digital literacy and eventually form the Wikimedia Kenya User Group.

Since Kenya does not have an official user group, I put together a small team to assist me with the training.

Goals

Our goals were not entirely met but a lot was achieved.

Outcome

Impact

Goal	Targeted Outcome	Outcome	Comments and Learning
Number of total participants for 1st event 2nd event	45 45	38 40	We interacted with all the participants since the group was not too big. We handed out stickers, pens and some snacks. We used this time as an opportunity to understand individual goals of the participants in relation to the editathon.
Number of articles created or improved (if applicable)	Each participant will make at least one contribution.	Every member made a contribution. However, some articles were not approved.	The hands-on approach proved to be very effective since the number of participants was easy to manage and each participant had access to a laptop or computer.
Number of photos uploaded to Wikimedia Commons (if applicable)	Not stated.	There were several pictures taken during both editathons. 10 of them were uploaded to Wikimedia Commons.	More pictures should be uploaded during the next upcoming editathons or general Wikimedia events.
Number of photos used on Wikimedia projects	Some of the photos uploaded on Commons will be used to improve the current article.	–	This will be taken care of by Faith Mwanyolo.

Lessons learnt


Partnerships and conferences	Logistics	Volunteering	Structuring Our Events
Currerntly looking forward to solidifying partnerships with Creative Commons and Jamlab Kenya. Both of which are relavant to the vision of Wikimedia. The group is also looking for more partnerships that will strengthen the initiative. This is,however,still in the beginning stages.	Since the team does not have a centralized device to store contacts,emails,minutes and general progress it is seen as a need to acquire a laptop or tab. Slides and demonstrations for future events can also be prepared and stored here thus making transitions more organized during the events.	There is a need to increase the number of volunteers as the number of participants increases as well. These volunteers will be needed to take more photographs, handle certain aspects of training for example inserting pictures and citations and those in charge social media . Through increasing the number of volunteers,we are also increasing the number of people who are gradually becoming aware of Wikimedia,all its projects and the concept of collaborative contribution.	The 38 people who were registered or participated in the first event were the same ones who attended the second follow-up event as this is what had been promised. We got two additional participants during the second editathon, bringing the total to 40. All editathons are to last for 5 hours with a 1hour break in-between for lunch or general refreshments, depending on resources allocated prior to the event. Once proper partnerships are established, presentations will be organized and these will take a maximum of 2 hours (divided amongst the presenters). Once the user group has been formed, these logistic are bound to change.

Finances

Grant funds spent (summed up for both events)

Item	Description	Quantity	Unit Price KES	Amount Budgeted KES	Amount Spent KES	Comments
Data for Zuku WiFi	Data cost only	2 seperate bundles	3000	6500	6000	1 bundle per event.
Food	Snacks and light lunch for participants and team	80 servings in total	450	37,000	36,000	–
Water/refreshment	Covered both events	80 bottles	50	4200	4000	–
Pens and notebooks	For editathon participants and team	80	270 (pen+notebook)	22,000	21,600	Additional stickers were needed for community and Wikipedia brand visibility
Stickers	Bought for particpants	5 packets	200	1200	1000	These were distributed to the participants. Remaining ones to be used for next event
Miscellaneous				6500	6400	Bank charges and transport
			Total in KES	75,200	75,000

Remaining funds

Remaining funds have been used or will be used for other approved mission-aligned activities. This use has been requested in writing and approved by WMF.

KES 200 (USD 1.98) I intend to request for another grant that will be used for a workshop at Riara University.

Anything else

Kenya Editathon in Riara University

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