Grants:Project/Rapid/Krishna Chaitanya Velaga/IMLD-ODD 2018 Wikidata India Edit-a-thon/Report

Report accepted

This report for a Rapid Grant approved in FY 2017-18 has been reviewed and accepted by the Wikimedia Foundation.

• To read the approved grant submission describing the plan for this project, please visit Grants:Project/Rapid/Krishna Chaitanya Velaga/IMLD-ODD 2018 Wikidata India Edit-a-thon.
• You may still comment on this report on its discussion page, or visit the discussion page to read the discussion about this report.
• You are welcome to Email rapidgrants at wikimedia dot org at any time if you have questions or concerns about this report.

About

IMLD-ODD 2018 Wikidata India Edit-a-thon was conducted as a national level Wikidata editing campaign on content related to India, from 21 February 2018 (International Mother Language Day) to 3 March 2018 (Open Data Day). The campaign was supported by the Wikimedia Foundation, WikiProject India on Wikidata, Centre for Internet & Society - Access to Knowledge, Wikimedia India, Punjabi Wikimedians User Group, West Bengal Wikimedians User Group, and Hindi Wikimedians User Group. The core organizers include User:Krishna Chaitanya Velaga, User:Satpal Dandiwal, and User:Titodutta. The campaign was promoted to various language communities by communities organizers—User:Aliva Sahoo for Odia, User:Balajijagadesh for Tamil, User:Gopala Krishna A for Kannada, User:Manavpreet Kaur for Punjabi, User:Suyash.dwivedi for Hindi, User:Mouryan for Bengali, User:Obaid Raza for Urdu, and User:Ajaybanbi for Telugu.

Goals

Did you meet your goals? Are you happy with how the project went?

• Yes, we did meet our goals. Further details are explained in the following sections.

Outcome

Please report on your original project targets.

• Source:

• IMLD-ODD 2018 Wikidata India Edit-a-thon

Target outcome	Achieved outcome	Explanation
50 participants	174 participants	Several factors such as having community organizers, community-led outreach activities resulted in increased participation.
4 outreach actvities	5 outreach activities	Details of outreach activities organized are as follows: Training session at VVIT, Guntur – Organized by VVIT WikiConnect on 17 February 2018 (Activity on P & E Dashboard) Training session at Maulana Azad National Institute of Technology, Bhopal – Organized by User:Suyash.dwivedi on 21 February 2018 (Event page on Meta-Wiki) Edit-a-thon on National Science Day in Bhopal – Organized by User:Suyash.dwivedi on 28 February 2018 (Event page on Meta-Wiki) Edit-a-thon at International Institute of Information Technology, Hyderabad – Organized by Swecha (NGO) on 2 March 2018 (Activity on P & E Dashboard) Edit-a-thon at Punjabi University, Patiala, on Open Data Day – Organized by Punjabi Wikimedians User Group on 3 March 2018  (Event page on Meta-Wiki)
2000 Wikidata items created/improved	4027 Wikidata items created/improved	As the expected number of participants increased by three times, a significant number of items were improved as a part of the campaign. The outreach activities also contributed to an extent in this aspect.

Learning

Projects do not always go according to plan. Sharing what you learned can help you and others plan similar projects in the future. Help the movement learn from your experience by answering the following questions:

• What worked well?

• The practice of having community organizers to promote the campaign among various communities rolled out very well. This not only helped the core organizing team to focus on other important aspects, but also helped in grooming the leadership of active users among respective communities.
• With the above practice and engaging the Central Notice through the campaign period, enormously helped us to attract attention of the readers, and ultimately increase the participation. The main of the page of the campaign stood first and third in the list of most-viewed pages on Meta-Wiki in the months of February and March respectively. It can be observed from following links: February stats and March stats.
• The campaign greatly helped to motivate the passive editors to get into action. Also, it helped us to identify various issues pertaining to Wikidata community in India. These include, more outreach activities in the northern parts of India, having an IRC to discuss the issues, organize advanced training sessions for highly active contributors to train them on the backstage working and technical aspects of Wikidata etc. These will be followed up in the coming months.
• We have generated several lists of items from the basic categories related India. These can be seen at: Item lists. These lists helped the participants to easily get to the items related to India.
• The outreach activity at IIIT Hyderabad, co-organized along with Swecha (NGO) went very well. Apart from the event, it got us a new contact that can help us to organize activities in Hyderabad. The organization's vision is also similar to that of Wikimedia movement.

• What did not work so well?

• As we had very less times (<20 days) during the initial stages of execution, such as ideation of the project, grant proposal and approval, central notice request, and the campaign start date i.e. 21 February 2018, the core organizing team experienced some rush at the beginning. However, that was later softened.
• Due to short period of notice, the organizers of outreach activities reported slight inconvenience in getting the logistics into place. Also, had we had more time, there would have been better scope to organize more activities.

• What would you do differently next time?

• Plan well in advance such that there isn't much stress on the organizers.
• Organize more in-person training sessions and physical edit-a-thons.
• Focus on task specific campaigns such label-a-thon, #refimprovement etc.

Finances

Grant funds spent

Please describe how much grant money you spent for approved expenses, and tell us what you spent it on.

S.No	Details of expense	Amount (INR)
1	Outreach activities	₹50,003.78
2	Prizes (Certificates, Gift Vouchers etc.) for top contributors Wikidata swag for organizers	₹16,971.00
3	Shipping and related logistics	₹412.00
4	Undocumentable expenses	₹1,100.00
Total expenditure		₹68,486.78

Remaining funds

The funds remaining from this grant in the amount of 1,100.22 INR were deducted from another grant payment for Grants:Conference/Krishna Chaitanya Velaga/Wikigraphists Bootcamp (2018 India).

Do you have any remaining grant funds?

S.No	Description	Amount (INR)
1	Total fund approved	₹70,000.00
2	Total fund received	₹69,587.00
3	Total expenditure	₹68,486.78
4	Under spent funds	₹1,100.22

Anything else

Anything else you want to share about your project?

Images

• 
  Participants during training session at VVIT, Guntur (17 February 2018)
• 
  Group photo of training session at MANIT, Bhopal (21 February 2018)
• 
  Group photo of edit-a-thon in Bhopal on National Science Day (28 February 2018)
• Group photo of edit-a-thon at IIIT Hyderabad (2 March 2018)
  Group photo of edit-a-thon at IIIT Hyderabad (2 March 2018)
• 
  Group photo of edit-a-thon in Patiala (3 March 2018)